Management Information System For Schools
Tenders are sought for EOs to provide Management Information System (MIS) solution for a range of schools in East Sussex, Brighton and Hove, Surrey and Kent.
UK-Lewes: Software support services
Section I: Contracting authority
East Sussex County Council (on behalf of themselves and the contracting authorities identified in Section VI.3
Business Services Department, County Hall, St Anne’s Crescent
For the attention of: Terry Wilson
BN7 1UE Lewes
General address of the contracting authority: http://www.eastsussex.gov.uk
Electronic access to information: https://www.delta-esourcing.com/
Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
Surrey County Council
County hall, Kingston Upon Thames, Surrey
KT1 2DN Kingston Upon Thames
Brighton and hove City council
Hove Town Hall, Hove, East Sussex
BN3 4AH Brighton
Kent County Council
County Hall, Maidstone, Kent
ME14 1QX Maidstone
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Brighton and Hove, East Sussex, Kent and Surrey.
NUTS code UKJ21,UKJ22,UKJ23,UKJ42
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 2 000 000 and 50 000 000 GBP
The scope of the requirement includes the following, but is not limited to:
— Programme creation and maintenance;
— Management of learner and tutor details;
— Enquiries and enrolments (including on-line enrolments);
— Attendance (statutory and lesson attendance);
— Administration of learner examinations and vocational qualifications;
— Tracking of learners on vocational programmes;
— Recording of learner assessment;
— Management of income from learners;
— Creation of statutory returns to central government agencies as required;
— Financial management;
— Management of salary projections for budget calculations;
— Comprehensive reporting and data analysis;
— Provide installation services and initial operator training as well as effective support and maintenance to agreed, contracted, service levels;
— Provide a testing environment to evaluate change to the system or prior ata being applied to the live system;
— Support and maintenance services;
— Associated professional services (e.g. network assessment / consultancy);
— Schools may require a dedicated facility for training staff using anonymised data.
Authorities are considering proposals for internally or externally hosted solutions.
For operational reasons, Schools would like to begin planning courses for the 2014/15 academic year on the system from December 2013 with the system being fully live prior to the ending of the current academic year. This situation will vary dependant on when purchasing authorities/establishments call off services from the framework agreement.
72261000, 72262000, 72263000, 72265000, 72266000, 72267000, 48300000, 48610000
Section III: Legal, economic, financial and technical information
Any EO may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Minimum level(s) of standards possibly required (if applicable): As set out in the Pre-Qualification Questionnaire and Invitation to Tender.
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the Pre-Qualification Questionnaire and Invitation to Tender.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: In accordance with Articles 44 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 (as amended) and as set out in the Pre- Qualification Questionnaire.
Section VI: Complementary information
Schools as defined below:
— Schools as defined for East Sussex County Council at: http://www.eastsussex.gov.uk/educationandlearning/schools/schoolsearch/search.aspx
including academies as defined at: http://www.eastsussex.gov.uk/educationandlearning/academies/default.htm
— Schools as defined for Brighton & Hove City Council at: http://www.brighton-hove.gov.uk/index.cfm?request=c1001684&action=dsp_lists&type=all&desc=all
— Schools as defined for Kent County Council at: http://www.kent.gov.uk/education_and_learning/school_education.aspx
— Schools as defined for Surrey County Council at: http://online.surreycc.gov.uk/education/schools.nsf/WebSchoolsByName?OpenForm
including academies and other bodies delivering school services within East Sussex, Kent, Surrey and Brighton & Hove;
— Educational establishments in East Sussex, Kent, Surrey and Brighton & Hove, that complies with the JANET Connection Policy.
The present connection policy is available at: http://www.ja.net/documents/publications/policy/connection-policy.pdf
East Sussex County Council will be the contracting party for the purpose of the overarching agreement.
This tender will be conducted through an electronic tender system (Vault) hosted by Business Information Publications (BiP).
Economic Operators (EOs) must read through this set of instructions and follow the process to respond to this opportunity.
The framework agreement will be available for call-off period of no more than four (4) years. The tender will follow a two stage process – which will comprise of a pre-qualification questionnaire (PQQ), following which, shortlisted suppliers will be invited to submit bids via an Invitation to Tender (ITT) process.
In order to obtain a PQQ, EOs are required to register on the BiP Delta website at https://www.delta-esourcing.com/ from 11:00 am on Monday 17.6.2013. Please note that EOs already registered on the site are not required to register again. Following registration, EOs must login and go to Response Manager using the following access code – R68DM3FF49 to obtain the PQQ document. Follow all instructions provided on the website.
Completed PQQ documents must be uploaded into a secure tender box on the BiP website using the access code provided. The closing date and time for submission is 12:00 noon Monday 15.7.2013 EOs will need to allow sufficient time to complete the process.
It is anticipated that ITT documents for the shortlisted suppliers will be available through Vault from 31.7.2013 however this will be confirmed once the PQQ documents have been evaluated and shortlist agreed. The same system and process for downloading the documents and uploading the completed bids will be in place for the ITT.
If you experience any technical difficulties please contact the Bip Delta eSourcing Helpdesk on call +44 8452707050 or email email@example.com
East Sussex County Council (on behalf of themselves and the Contracting Authorities identified in Section VI.3).
County Hall, St. Anne’s Crescent
BN7 1UE Lewes
Internet address: http://www.eastsussex.gov.uk
VI.5)Date of dispatch of this notice:12.6.2013