Management of APS PT Owned Assets

Management of APS PT Owned Assets

Air Platform Systems Project Team. Reference number: APSCM2/00030

Deadline date: 05/04/2012

This deadline is for… Deadline for Expression of Interest

Contract value: £93,000 – £685,000

Location where the contract is to be carried out: Bristol, City ofBristol, City of,

Is this suitable for smaller suppliers? No

Name of the buying organisation: Air Platform Systems Project Team, DE&S


Description of the contract

The Air Platform Systems (APS) Project Team (PT) maintains a pool of MOD owned military radio equipment, test equipment, test fixtures and rigs and the associated manuals and software (the Risk Reduction Pool) to allow the bench and field testing of military radios for compliance with interoperability standards. APS PT requires a Government Furnished Assets Management (GFAM) Contractor to provide management of and secure storage for this equipment. The GFAM Contractor shall be required to ensure rapid availability (delivery to QinetiQ Ltd, Malvern Technology Centre, St Andrews Road, Malvern, Worcestershire, WR14 3PS within 1 working day) of GFA from the Control Store during the normal working hours of Monday to Thursday 08:30 to 17:00hrs, excluding public holidays and Friday 08:30 to 16:30hrs. This management task shall include, but not be limited to: • day to day recording of Government Furnished Assets (GFA) utilising a database toolset; • provision of secure storage for up to 300 items, including up to 35 cryptographic equipment; • management of control store access procedures; • receipting GFA to the Contractor’s facility and informing APS PT when GFA is received without the correct documentation; • visual inspection of new items on receipt; • internal movement records; • visual inspection on dispatch and receipt; • reporting damage to loaned items; • external reporting as required; • processing of MoD and third party loan agreement paperwork; • arranging the transportation of equipment held in the Risk Reduction Pool. Cryptographic Management: The GFAM Contractor is required to provide management and secure storage facilities for approximately 35 items of high grade cryptographic equipment and the key material required for operation of this equipment. Storage of this equipment shall be in accordance with JSP 490 Defence Cryptosecurity Operating Instructions. The prerequisites for consideration for involvement in this requirement are that all personnel to be employed on this task shall possess a basic national security clearance in accordance with The Security Policy Framework (SPF). In addition the personnel in charge of the cryptographic equipment shall also possess the enhanced security clearance required for the handling of such equipment, and shall have undertaken the training required to ensure compliance with security regulations in accordance with JSP 490 and the SPF.




Classification of the contract

63121000 Storage and retrieval services


Additional information

Contract type: Services – 27

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 30/04/2012 – 31/03/2014


Who to contact

Contact name James Davenport

Address Walnut 0b #1032, MoD, Abbey Wood, Bristol, BS34 8JH

Telephone 03067931291

Extension number:



Web address