Management of Leisure Centres and Services for Erewash Council

Management of Leisure Centres and Services for Erewash Council

The council is seeking a competent organisation to manage its leisure centres and services. 

United Kingdom-Ilkeston: Sports facilities operation services

2018/S 051-113717

Social and other specific services – public contracts

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Erewash Borough Council
Town Hall
United Kingdom
Contact person: Ms Eloise Keeble
Telephone: +44 1159072244
NUTS code: UKF13
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


EBCT 253 — Management of Leisure Centres and Services for Erewash Borough Council (Stage 1)

Reference number: DN328294

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Council is seeking a competent Organisation to manage its Leisure Centres and Services. This procurement falls under the Light Touch Regime (as set out in Schedule 3 of the Public Contracts Regulations 2015).

The Contract is for initial period of 10 years with the option to extend for further incremental periods up to a maximum of 5 years in total.

The annual contract value is estimated to be 2 200 000 GBP per annum (based on the current income of the facilities within scope). Total for initial contract period 22 000 000 GBP . Total for maximum contract period 33 000 000 GBP.

Full details can be found within the procurement documents.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKF13

II.2.4)Description of the procurement:

Facilities in scope:

West Park Leisure Centre, Long Eaton: Gym, group exercise studios, main pool and teaching pools, four-court sports hall, sauna and steam facilities.

Victoria Park Leisure Centre. Swimming pool based in Ilkeston with main, splash and sensory pools, sauna, steam facilities and a small group exercise studio.

Sandiacre Friesland Sports Centre. Dry joint use centre in Sandiacre with gym, four-court sports hall, squash courts and multi-purpose rooms. Externally a 3G pitch.

Rutland Sports Park inc. Pewit Golf Course. Sports park in Ilkeston that includes a number of sports facilities including a 3-court indoor tennis centre, athletics track, 2G full size sand based football/hockey pitch, 9-hole golf course, outdoor tennis courts, gym and meeting rooms.

Proposed Contract is for initial period of ten years with the option to extend for further incremental periods up to a maximum of five years in total. Total contract value over the maximum term is 33 000 000 GBP .

II.2.6)Estimated value

Value excluding VAT: 33 000 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Start: 07/01/2019
End: 06/01/2029
II.2.13)Information about European Union funds

II.2.14)Additional information

Start and end date in II.2.7 reflects initial contract period.

This procurement exercise is being managed electronically. In order to express interest and download the procurement documents please go to

Organisations are required to express interest and return a completed Supplier Questionnaire (SQ) by 12:00 noon on 11.4.2018.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Form of procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

See VI.3. Additional information.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 11/04/2018
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:


Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

From completed SQ’s received, a shortlist will be produced in accordance with the published criteria. An Invitation to Submit Tenders (ITT) will be issued to those shortlisted. It is envisaged that a min of 3 and a max of 5 will be invited to the ITT stage. Highest scoring tenders, assessed in accordance with the published ITT evaluation criteria will be invited to proceed to the final tender stage. It is envisaged that a minimum of 2 and a maximum of 3 Participants will be invited to proceed to the final tender stage. The Authority reserves the right to take through less than the envisaged number of Applicants and the right to take through additional Applicants. If there are fewer than the envisaged number of Applicants that meet the Authority’s minimum standard, the Authority shall invite the relevant number to tender, provided that the Authority is satisfied that there is a sufficient number of Applicants to ensure genuine competition.

VI.4)Procedures for review
VI.4.1)Review body
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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