Management services company for the first building on Science Central, Newcastle
Newcastle City Council are looking to appoint an experienced management services company with a proven track record in managing and operating such facilities.
UK-Newcastle upon Tyne: building and facilities management services
Section I: Contracting authority
Newcastle City Council
City of Newcastle upon Tyne, Room 310, Civic Centre, Barras Bridge
For the attention of: Andrew Richardson
NE99 2BN Newcastle upon Tyne
Telephone: +44 1912116936
Fax: +44 1912114832
General address of the contracting authority: http://www.newcastle.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Newcastle upon Tyne.
NUTS code UKC22
Newcastle City Council are looking to appoint an experienced management services company with a proven track record in managing and operating such facilities. The company will need to be able to offer a range of development services for new and emerging research-led, science-based businesses to generate wide economic impact as well as facilities management services either directly or through the overseeing of 3rd party contractors.
The initial start up period is seen as crucial in meeting the partners objectives for the building. The appointed management company will liaise closely with the Science Central team and the City Council over this period.
A non exhaustive list of services required is set out, but not limited to the following:
— Set up phase and marketing – prior to the opening of the building, the service management company will need to inform the fit out of the building and update the business plan. Marketing of the building as a key location to attract businesses regionally and nationally is required to achieve and maintain occupancy levels and pre-lets including the management of media relations, the production of marketing materials, organisation of events, seminars and workshops,
— Customer services – this should include visitor management, the provision of office services, security and access management and meeting room management,
— Administration – updating and monitoring the business plan, producing monthly accounts, ensuring the building is staffed appropriately, managing and monitoring of income and expenditure in compliance with external audit procedures and external funding requirements, tenant licence negotiation, production and monitoring of licence agreement as well as ongoing liaison with tenants,
— Health and safety – develop, implement and monitor a health and safety management strategy ensuring compliance with legislation,
— Building management and maintenance – regular inspection of equipment and the building including scheduling repairs, sourcing third party contractors where appropriate, ensuring that waste, energy and travel management is undertaken, managing telephony and (potentially) IT systems, regular cleaning of the facility as well as maintaining supplies of consumables.
Estimated value excluding VAT: 342 000,00 GBP
Description of these options: Option to extend initial term of 48 months by 2 x 12 month periods at Newcastle City Councils sole discretion.
Section III: Legal, economic, financial and technical information
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
Section IV: Procedure
Payable documents: no
Section VI: Complementary information
Reference to project(s) and/or programme(s): European Regional Development Fund.
Please go to our web site located at www.nepoportal.org to register and download the documents, please ensure you can access the system and documents within the timeframes.
If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action which does not seek a declaration of ineffectiveness must be brought within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen.
An application for ineffectiveness must be made within 30 days of publication of a contract award notice or notification of the conclusion of the contract with a summary of relevant reasons, or in any other case within 6 months of the date the contract was entered into. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness and order payment of a civil financial penalty. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into. The commencement of proceedings before the contract has been entered into requires the authority to refrain from entering into the contract.
VI.5)Date of dispatch of this notice:5.10.2012