Managing Coaching for Success Project

Managing Coaching for Success Project

Derby City Council is inviting tenders for the provision of services to manage the delivery, financial reporting and monitoring of the coaching for success project.

United Kingdom-Derby: Business services: law, marketing, consulting, recruitment, printing and security

2013/S 154-268685

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Procurement, The Council House, Corporation Street
For the attention of: Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk

Internet address(es):

General address of the contracting authority: https://www.eastmidstenders.org

Further information can be obtained from: Derby City Council
UNITED KINGDOM
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
UNITED KINGDOM
Internet address: www.sourcederbyshire.co.uk

Tenders or requests to participate must be sent to: Derby City Council
Tender Receipt Officer Derby City Council The Council House Corporation Street
DE1 2FS Derby
UNITED KINGDOM
Internet address: https://www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of services to manage the delivery, financial reporting and monitoring of the coaching for success project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derby City Council is inviting tenders for the provision of services to manage the delivery, financial reporting and monitoring of the coaching for success project.
In August 2012 Derby was awarded 40 000 000 GBP from the second round of the Regional Growth Fund. 20 000 000 GBP of this is being used to deliver the Derby Enterprise Growth Fund (DEGF), a financial assistance scheme and equity co-investment fund for businesses with growth aspirations. The remaining 20 000 000 GBP is being used to deliver transformational infrastructure projects such as the creation of a Global technology Campus (GTC) with the associated development of an innovation centre and modernisation of the Rail Technology Centre in Derby.
Alongside this, the Coaching for Success project (working title) has been developed to deliver the aim of creating a culture where enterprise thrives. The aim of the project is to support businesses to improve their performance and create new jobs. Coaching for Success has two project strands; Business Support Coordination and Growth Readiness Coaching,
Business Support Coordination
The Business Support Coordination strand has dedicated resources to coordinate business support activity in Derby and improve the opportunities for businesses to access the support they require to thrive and grow. Two coordinator posts will provide diagnostic support to businesses and be the hub for information on business support provision throughout the city.
The Successful supplier will be responsible for recruiting and accommodating the Project Manager, two coordinator posts and a part-time Administrator within an appropriate office environment. This office should be located in Derby, as close to the city centre as possible to allow them to easily meet with Council staff and other agency staff as required. The Supplier will also need to provide all necessary equipment for the staff to perform their duties, i.e. a desk, computer/laptop, phone line and/or mobile phone, stationary. The Project Manager and two Coordinators will be required to work 37 hours a week and the Administrator to work 18.5 hours a week.
Growth Readiness Coaching
The Growth Readiness Coaching strand consists of a programme of free events and business surgeries as well as a suite of coaching programmes for businesses who are not eligible for the national Growth Accelerator programme but who have ambitions for growth.
The successful supplier will be responsible for delivering the following activity in Derby City using suitably:
— 10 Growth Readiness Masterclasses – for existing SMEs to consider strategies for securing employment growth. Estimated to be 13 businesses at each session.
— 8 Business Surgeries – to bring together providers and businesses for face-to-face introduction, signposting and networking. Estimated to be 6 businesses at each session.
— 100 In-Company Coaching sessions – to define the strategy for individual companies and develop their SMART objectives. Estimated 100 businesses engaged.
— 150 Growth Action Plans – produced through two-day specialised coaching activity with business owner. Estimated 150 businesses engaged.
— 50 additional Coaching sessions – for up to 5 days to consider solutions to very specific issues highlighted by the production of a Growth Plan where the company has a current weakness. Estimated 50 businesses engaged.
The supplier will be responsible for providing Accredited Business Coaches to deliver the coaching sessions and appropriate venues for all of the above sessions to take place. Venues must be located in Derby and be as close to the city centre as possible in order to improve accessibility for the beneficiaries.
The initial contract period is 21 months; the contract is estimated to commence 16.10.2013 and expire on 30.6.2015.
II.1.6)Common procurement vocabulary (CPV)

79000000, 79998000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Derby City Council is inviting tenders for the provision of services to manage the delivery, financial reporting and monitoring of the coaching for success project.
In August 2012 Derby was awarded 40 000 000 GBP from the second round of the Regional Growth Fund. 20 000 000 GBP of this is being used to deliver the Derby Enterprise Growth Fund (DEGF), a financial assistance scheme and equity co-investment fund for businesses with growth aspirations. The remaining 20 000 000 GBP is being used to deliver transformational infrastructure projects such as the creation of a Global technology Campus (GTC) with the associated development of an innovation centre and modernisation of the Rail Technology Centre in Derby.
Alongside this, the Coaching for Success project (working title) has been developed to deliver the aim of creating a culture where enterprise thrives. The aim of the project is to support businesses to improve their performance and create new jobs. Coaching for Success has two project strands; Business Support Coordination and Growth Readiness Coaching,
Business Support Coordination
The Business Support Coordination strand has dedicated resources to coordinate business support activity in Derby and improve the opportunities for businesses to access the support they require to thrive and grow. Two coordinator posts will provide diagnostic support to businesses and be the hub for information on business support provision throughout the city.
The Successful supplier will be responsible for recruiting and accommodating the Project Manager, two coordinator posts and a part-time Administrator within an appropriate office environment. This office should be located in Derby, as close to the city centre as possible to allow them to easily meet with Council staff and other agency staff as required. The Supplier will also need to provide all necessary equipment for the staff to perform their duties, i.e. a desk, computer/laptop, phone line and/or mobile phone, stationary. The Project Manager and two Coordinators will be required to work 37 hours a week and the Administrator to work 18.5 hours a week.
Growth Readiness Coaching
The Growth Readiness Coaching strand consists of a programme of free events and business surgeries as well as a suite of coaching programmes for businesses who are not eligible for the national Growth Accelerator programme but who have ambitions for growth.
The successful supplier will be responsible for delivering the following activity in Derby City using suitably:
— 10 Growth Readiness Masterclasses – for existing SMEs to consider strategies for securing employment growth. Estimated to be 13 businesses at each session.
— 8 Business Surgeries – to bring together providers and businesses for face-to-face introduction, signposting and networking. Estimated to be 6 businesses at each session.
— 100 In-Company Coaching sessions – to define the strategy for individual companies and develop their SMART objectives. Estimated 100 businesses engaged.
— 150 Growth Action Plans – produced through 2-day specialised coaching activity with business owner. Estimated 150 businesses engaged.
— 50 additional Coaching sessions – for up to 5 days to consider solutions to very specific issues highlighted by the production of a Growth Plan where the company has a current weakness. Estimated 50 businesses engaged.
The supplier will be responsible for providing Accredited Business Coaches to deliver the coaching sessions and appropriate venues for all of the above sessions to take place. Venues must be located in Derby and be as close to the city centre as possible in order to improve accessibility for the beneficiaries.
The initial contract period is 21 months; the contract is estimated to commence 16.10.2013 and expire on 30.6.2015.
Estimated value excluding VAT: 824 670 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 21 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
Information and formalities necessary for evaluating if requirements are met:
Bidders will be require to hold British Quality Foundation, BS/EN/ISO 9000, European Foundation for Quality Management (EFQM), etc or equivalent documented quality management system.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EASD-9ABBWQ (TD0688)
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.9.2013 – 23:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.9.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): ERDF – Regional Enterprise Growth Fund.
VI.3)Additional information

The process is being managed electronically, please go to www.sourcederbyshire.co.uk to register your details and obtain the documents electronically.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Derby City Coucil
The Council House, Corporation Street
DE1 2FS Derby
UNITED KINGDOM
E-mail: procurement@derby.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.8.2013