Manned Guarding Services for Belfast City Council

Manned Guarding Services for Belfast City Council

The provision of manned guarding, events stewarding and security, cash and valuables in transit, key holding and alarm response services.

United Kingdom-Belfast: Guard services

2014/S 069-118965

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Belfast City Council
The Cecil Ward Building, 4-10 Linenhall Street
For the attention of: John Collins
BT2 8BP Belfast
UNITED KINGDOM
E-mail: collinsj@belfastcity.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The provision of manned guarding, events stewarding and security, cash and valuables in transit, key holding and alarm response services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Various locations in Belfast.
NUTS code UKN01

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
II.1.5)Short description of the contract or purchase(s)

Provision of manned guarding, events stewarding and security, cash and valuables in transit, key holding and alarm response services.
II.1.6)Common procurement vocabulary (CPV)

79713000, 79711000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract shall be for the period from 1.10.2014 until 30.9.2016 with the option of renewal for a further year until 30.9.2017.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Manned security services

1)Short description

The provision of static guarding, mobile patrolling and support services related to emergency incident, disaster recovery and crisis management.
2)Common procurement vocabulary (CPV)

79713000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Council is voluntarily using the EU procurement process as far as possible, however applicants should note that this contract is for services that fall under part B of Schedule 3 of the public services contract regulations 2006. The tender process for this contract will therefore be run in accordance with the regulations as they apply to Part B services. In particular the Council reserves the right to negotiate the contract with all the bidders or the preferred bidder, if required, but will not necessarily be obliged to do so.
Lot No: 2 Lot title: Supply of event security services

1)Short description

The provision of event and special projects security, stewarding and marshalling services.
2)Common procurement vocabulary (CPV)

79715000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Council is voluntarily using the EU procurement process as far as possible, however applicants should note that this contract is for services that fall under part B of Schedule 3 of the public services contract regulations 2006. The tender process for this contract will therefore be run in accordance with the regulations as they apply to Part B services. In particular the Council reserves the right to negotiate the contract with all the bidders or the preferred bidder, if required, but will not necessarily be obliged to do so.
Lot No: 3 Lot title: Cash and valuables in transit

1)Short description

The provision of the secure transportation of property in vehicles.
2)Common procurement vocabulary (CPV)

79713000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Keyholding and alarm response services

1)Short description

The provision of keyholidng and alarm response services.
2)Common procurement vocabulary (CPV)

79711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Council is voluntarily using the EU procurement process as far as possible, however applicants should note that this contract is for services that fall under part B of Schedule 3 of the public services contract regulations 2006. The tender process for this contract will therefore be run in accordance with the regulations as they apply to Part B services. In particular the Council reserves the right to negotiate the contract with all the bidders or the preferred bidder, if required, but will not necessarily be obliged to do so.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not applicable.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Conditions for participation are contained in the documents which may be accessed by logging onto www.belfastcity.gov.uk/tenders

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Conditions for participation are contained in the documents which may be accessed by logging onto www.belfastcity.gov.uk/tenders

Minimum level(s) of standards possibly required: Conditions for participation are contained in the documents which may be accessed by logging onto www.belfastcity.gov.uk/tenders

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Conditions for participation are contained in the documents which may be accessed by logging onto www.belfastcity.gov.uk/tenders

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An e-auction may be used to award all or part of the requirements. Should an e-auction be used, further details will be supplied in the Invitation to Tender (ITT) documents.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ST1365
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.4.2014