Manufacture and Distribution of Uniforms for West Coast Trains

Virgin Trains (West Coast) are intending to invite tenders for the Manufacture and Distribution of staff Uniforms.

United Kingdom-Birmingham: Occupational clothing

2015/S 087-157025

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Coast Trains Limited
1st Floor, Meridian, 85 Smallbrook Queensway
Contact point(s): West Coast Trains Limited
For the attention of: Sue Littleford
B5 4HA Birmingham
UNITED KINGDOM
Telephone: +44 7799336635
E-mail: sue.littleford@virgintrains.co.uk
Fax: +44 1216547310

Internet address(es):

General address of the contracting authority: http://www.virgintrains.co.uk

Address of the buyer profile: http://www.virgintrains.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other

I.3)Main activity

Other: train operating company

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

VT/SL/Manufacture and Distribution of Uniforms.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Virgin Trains (West Coast) are intending to invite tenders for the Manufacture and Distribution of staff Uniforms. We currently have circa 2,500 uniform wearers comprising platform staff, catering staff, train drivers and train managers. The design will be pre agreed and we will be inviting tenders for manufacturing, distribution, stock control and order processing. There are 25 delivery points from London Euston along the west coast main line to Glasgow and Edinburgh.
Suppliers that would like to take part in this tender process are invited to Express Interest upon which, and subject to the pre qualification process, they may be given access to the full tender documentation delivery through this e-tendering system.
How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://in-tendhost.co.uk/virgintrainsand click the link to register – Enter your correct business and user details – Note: your username will be the email address you have entered – you will also shortly receive an email confirmation.

2. Express an Interest in the tender – Select ‘Express Interest’ within the Tender Details. On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to ‘My Tenders’ and selecting ‘View Details’.
3. Responding to the tender – There will be a tab allocated to any tender stage (e.g. PQQ and/or ITT). Under the ‘My Tender Return’ area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You will now also be able to use the ‘Correspondence’ function to communicate with the buyer and seek any clarification (any clarifications will be found within the ‘Clarifications’ tab). – Note the deadline for completion, then follow the on-screen instructions to complete and submit your response.
You must then submit your reply using the ‘Submit Response’ button at the bottom of the page.
Expressions of interest will only be accepted until the due date. Please allow sufficient time to make your return as late returns will not be permitted.
Any questions relating to this tender should be made via correspondence on the website.

II.1.6)Common procurement vocabulary (CPV)

18110000, 18140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

REF 00000061

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.5.2015 – 09:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.5.2015 – 09:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.5.2015