Manufacture and Supply of External Doors and Windows Edinburgh

Manufacture and Supply of External Doors and Windows Edinburgh

The Association require to procure an external door and window supplier who will offer a design, manufacture and supply service in the delivery of a replacement door and window programme. 

United Kingdom-Edinburgh: Windows, doors and related items

2014/S 151-271062

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dunedin Canmore Housing Ltd.
8 New Mart Road
For the attention of: Mr Steven Holisz
EH14 1RL Edinburgh
UNITED KINGDOM
Telephone: +44 1314788888

Internet address(es):

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Ewing Somerville Partnership Ltd
40 Speirs Wharf
For the attention of: Ms Geraldine McCann
G4 9TH Glasgow
UNITED KINGDOM
Telephone: +44 1413533531
E-mail: info@ewing-somerville.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ewing Somerville Partnership Ltd
40 Speirs Wharf
For the attention of: Ms Geraldine McCann
G4 9TH Glasgow
UNITED KINGDOM
Telephone: +44 1413533531
E-mail: info@ewing-somerville.com

Tenders or requests to participate must be sent to: Ewing Somerville Partnership Ltd
40 Speirs Wharf
For the attention of: Ms Geraldine McCann
G4 9TH Glasgow
UNITED KINGDOM
Telephone: +44 1413533531
E-mail: info@ewing-somerville.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Dunedin Canmore Housing Manufacture and Supply of External Doors and Windows.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Edinburgh, The Lothians and Fife.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Association require to procure an external door and window supplier who will offer a design, manufacture and supply service in the delivery of a replacement door and window programme. The Association replace an average of 100 doors to tenant’s properties, and windows to 50 properties per year. In addition there are approximately 10 void properties where these elements may be replaced during the year. The approximate spend on the supply of these 2 elements is in the region of GBP 150 000 per year.
The contract will include the measurement, manufacture & supply of both external doors & windows. In addition to this, there may be the need for supply of specialist door equipment e.g. door openers & closers.
External door procurement will include both front and back doors to houses and individual flat doors and may also include replacement mechanically controlled doors.
Doors will be of composite construction and windows will be UPVC. Contractors should demonstrate the level of recycled materials used within their products and their commitment to sustainable manufacturer, including recycling of existing windows & doors from site.
Suppliers must be able to provide secure by design windows and doors.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=313987.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

44221000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Replacement on average of 100 doors, and windows in 50 customer’s homes per year. In addition there are approximately 10 void properties where these elements may be replaced during the year. The approximate spend on the supply of these 2 elements is in the region of 150 000 GBP per year.
Estimated value excluding VAT: 150 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is to be let for a period of three years with an option to extend for a further two years on a yearly basis.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All Requirements are listed within the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All Requirements are listed within the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: All Requiremens are listed within the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All Requirements are listed within the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
All Requirements are listed within the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.9.2014 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:313987)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.8.2014