Marine Bunkering Services Opportunity in Orkney

United Kingdom-Kirkwall: Ship refuelling services

2014/S 194-343472

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Orkney Islands Council
Council Offices, School Place
Contact point(s): Corporate Services — Procurement
For the attention of: Rosemary Colsell
KW15 1NY Kirkwall
UNITED KINGDOM
Telephone: +44 1856873535
E-mail: rosemary.colsell@orkney.gov.uk

Internet address(es):

General address of the contracting entity: http://www.orkneyharbours.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11522

Electronic access to information: http://www.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publiccontractsscotland.gov.uk/

Further information can be obtained from: Orkney Islands Council (Harbour Authority)
Harbour Authority Building, Scapa
Contact point(s): Development and Infrastructure — Marine Services
For the attention of: Michael Morrison
KW15 1SD Orkney
UNITED KINGDOM
Telephone: +44 1856885219
E-mail: michael.morrison@orkney.gov.uk
Internet address: http://www.orkneyharbours.com

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: Orkney Islands Council
Council Offices , School Place
Contact point(s): Corporate Services — Procurement
For the attention of: Rosemary Colsell
KW15 1NY Kirkwall
UNITED KINGDOM
Telephone: +44 1856873535
E-mail: rosemary.colsell@orkney.gov.uk
Internet address: http://www.orkney.gov.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Port-related activities

I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Marine Bunkering Services Opportunity in Orkney (at Kirkwall Harbour and in Scapa Flow).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Kirkwall.

NUTS code UKM65

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Orkney Islands Council has identified a market need for a Low Sulphur Marine Gas Oil bunkering supply operation to be established at its Harbour Authority ports of Kirkwall and Scapa Flow for the purposes of bunkering vessels either berthed or at anchor. The Council therefore wishes to engage with a single contractor which will commit to the provision of such a supply operation as a preferred supplier in a business relationship, short of a full service delivery contract, with the Harbour Authority.
No payments will be made to the Contractor in terms of supply or services provided under the contract. The delivery of the Bunkering supply operation will be at the sole expense and commercial risk of the Contractor as the supplying organisation. However, in lieu of payment, the Council anticipates offering preferential terms on a range of services and facilities; including assured berthing arrangements, compound harbour dues, marketing support and information, risk assessment support and market analysis. Such preferential terms will be detailed in the Invitation to Tender documentation.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=318049

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

63721400, 09100000, 63721100, 09134000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract duration will be for 2 years with an option to extend for a further 3 x 12 months periods up until a period of 5 years when it is anticipated that the longer term service solution is fully established and successful. An estimated value is not known at this stage.

II.2.2)Information about options

Options: yes
Description of these options: The contract duration will be for 2 years with an option to extend for a further 3 x 12 months periods up until a period of 5 years.
Provisional timetable for recourse to these options:
in months: 21 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Starting 1.6.2015 Completion 30.5.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Candidates may be required to provide bank and/or performance bond and, where the Candidate is a subsidiary company, a parent company guarantee. Joint and severable bonds may be required if awarded to a consortium.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tender documents are to be issued to candidates selected and will detail financing and payment details where applicable.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions of contract will be referred to in the tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As described in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

OIC/PROC/0322

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 7.11.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information:

The Contractor and its supply chain will be required, whenever it is possible and proportionate to do so, to actively participate in the achievement of social objectives relating to skills development, employment and training programmes and other added value contributions promoted by the Council.
Candidates should note that the Council reserves the right to cancel the procurement at any stage and not award a contract. The expenditure, work or effort undertaken to contract award is accordingly a matter for the commercial judgement of candidates.
The contract duration stated in the restricted contract procedure timescales is for 5 years which refers to the initial 24 months and includes the 3 x 12 months options to extend.
(SC Ref:318049)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff or Court of Session.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.10.2014