Marine support services for Met Office ODAS buoy network

Marine support services for Met Office ODAS buoy network

The Met Office has a requirement for Marine Services in support of its network of Ocean Data Acquisition (ODAS) Buoys in the north-east Atlantic and British Isles inshore waters.

United Kingdom-Exeter: Marine services

2013/S 157-274275

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Met Office
Fitzroy Road
For the attention of: Elizabeth Spedding
EX1 3PB Exeter
UNITED KINGDOM
Telephone: +44 1392885070
E-mail: elizabeth.spedding@metoffice.gov.uk

Internet address(es):

General address of the contracting authority: http://www.metoffice.gov.uk/about-us/contracts

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Met Office Supplier Portal
Tenders or requests to participate must be submitted via the Met Office supplier portal: First time users register at: https://tenders.metoffice.gov.uk/procontract/metoffice/supplier.nsf/frm_supplier _registration_wizard_introduction?openform Returning users access: https://tenders.metoffice.gov.uk/procontract/metoffice/supplier.nsf/frm_home?ope nForm

Tenders or requests to participate must be sent to: Met Office Supplier Portal
Tenders or requests to participate must be submitted via the Met Office supplier portal: First time users register at: https://tenders.metoffice.gov.uk/procontract/metoffice/supplier.nsf/frm_supplier _registration_wizard_introduction?openform Returning users access: https://tenders.metoffice.gov.uk/procontract/metoffice/supplier.nsf/frm_home?ope nForm

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: National meteorological service.
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Marine support services for Met Office ODAS buoy network
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Met Office is an Executive Agency for the UK Department of
Business, Innovation and Skills, occupying a world-leading position in meteorology, climatology and environmental science with an expanding and increasing global customer base.
The Met Office has a requirement for Marine Services in support of its network of Ocean Data Acquisition (ODAS) Buoys in the north-east Atlantic and British Isles inshore waters. The current network of 10 buoys extends from the Bay of Biscay to the south to the north-west of Scotland and includes two buoys in coastal waters. The requirement can be split into 2 main areas:
(1) Provision of a suitable vessel:
(a) To deploy, recover and service our ODAS buoys and their deep-water (up to 5 000m) moorings. The vessel must be capable of carrying up to three (3m diameter and 4 500kg in weight) buoys and their moorings. Messing and workspace for 2 – 3 Met Office personnel for the duration of the voyage (typically, up to 10 days) to be provided when required. The provision requires a suitable vessel to be made available within 48 hours notice, to respond to an emergency event such as a buoy going adrift;
(b) For servicing work: To provide a vessel capable of visiting the remote deep water sites to change sensors and instrumentation – without necessarily lifting the buoy.
(2) Support services:
— Port side facilities: multiple UK port sites with easy road access to facilitate delivery/collections, buoy delivery and secure storage area, maintenance area/shed for pre-deployment work and for temporary storage of buoy related equipment including mooring materials.
— Maintenance services: cleaning, painting and general maintenance of buoy hulls.
— Ship services: to include cranage of buoys from quayside, ability to accommodate up to three Met Office staff and their equipment, undertake servicing trips to deploy, maintain and recover buoy systems. Capability to deploy a buoy within 8 weeks of delivery to portside location.
— Mooring deployment: assembly and deployment of provided moorings to include if possible the provision and replacement of mooring components during servicing trips.
II.1.6)Common procurement vocabulary (CPV)

98360000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DNWD-92JJC8 – Marine Support Services
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 46-074207 of 6.3.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

13.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 13.9.2013 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Met Office
Fitzroy Road
EX1 3PB Exeter
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.8.2013