Marine Vessel Insurance Tender

Marine Vessel Insurance Tender

Expressions of interest are invited from service providers authorised to underwrite insurance in the United Kingdom who wish to be considered for inclusion on a select tender list for the provision of insurance services for the Council’s marine vessels.

UK-Lerwick: marine, aviation and other transport insurance services

2012/S 204-335956

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shetland Islands Council
Office Headquarters, 8 North Ness
Contact point(s): Corporate Services Department
For the attention of: Colin Black
ZE1 0LZ Lerwick
UNITED KINGDOM
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
Fax: +44 1595744667

Internet address(es):

General address of the contracting authority: www.shetland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402

Further information can be obtained from: Shetland Islands Council
Office Headquarters, 8 North Ness
Contact point(s): Corporate Services Department
For the attention of: Stan Semple
ZE1 0LZ Lerwick
UNITED KINGDOM
Telephone: +44 1595744597
E-mail: stan.semple@shetland.gov.uk
Fax: +44 1595744667
Internet address: www.shetland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Shetland Islands Council
Office Headquarters, 8 North Ness
Contact point(s): Corporate Services Department
For the attention of: Colin Black
ZE1 0LZ Lerwick
UNITED KINGDOM
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
Fax: +44 1595744667
Internet address: www.shetland.gov.uk

Tenders or requests to participate must be sent to: Shetland Islands Council
Office Headquarters, 8 North Ness
Contact point(s): Corporate Services Department
For the attention of: Colin Black
ZE1 0LZ Lerwick
UNITED KINGDOM
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
Fax: +44 1595744667
Internet address: www.shetland.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Marine Vessel Insurance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
Main site or location of works, place of delivery or of performance: Shetland Islands and as required by the contracting authority.
NUTS code UKM66

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Expressions of interest are invited from service providers authorised to underwrite insurance in the United Kingdom who wish to be considered for inclusion on a select tender list for the provision of insurance services for the Council’s marine vessels. Full details of requirements will be included in the contract documents.
II.1.6)Common procurement vocabulary (CPV)

66514120, 66514150, 66516300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Options, if any, will be included in the Tender Documents.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of corporate structure and ownership.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Annual premium.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of authorisation to provide insurance services in the United Kingdom;
Evidence of same/similar services provided in the last three years, including references;
Evidence demonstrating membership of the Association of British Insurers or equivalent.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Evaluation of economic, financial and technical information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

G/17/12
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2012 – 19:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This is not a contract for brokerage services. The Council will contract directly with the successful underwriting company who may, or may not, wish to appoint brokers as their agent to act between themselves and the Council for the duration of the contract. Appointment of and payment to a broker shall be the responsibility of the successfulinsurance underwriter, who shall require to ensure that they have accounted for the corresponding brokerage fees in their tender submission.
In the event that insurance providers wish to submit their tender through a broker, they should be mindful that the broker shall require to provide evidence that they are authorised to do so in that regard and only act as an agent on the insurer’s behalf. Any contract that may be awarded shall be a direct award to the insurer, not the broker.
The contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.
(SC Ref:242325).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority is required to allow a standstill period of at least 10 calendar days from the day of dispatch of the notice informing tenderers of its decision to award the contract. The authority is required to provide feedback within 15 days of receipt of a request from a tenderer but there is no obligation on the authority to extend the standstill period in the meantime. The Public Contracts (Scotland) Regulations 2012 provide for an aggrieved party who suffers or risks suffering loss or damage as a result of the authority’s breach of its duties to bring proceedings in the Sheriff Court or Court of Session, provided that the aggrieved party has first informed the authority of the breach of duty and of its intention to bring proceedings. Proceedings must be brought within 30 days beginning with the date when the party first knew or ought to have known that grounds for starting proceedings had arisen. The Court may extend that period up to a maximum of 3 months if it is satisfied that there is good reason to do so. Where a contract has already been entered into, a party may bring proceedings for an ineffectiveness order. Proceedings for an ineffectiveness order must be brought within 30 days from the date of publication of the OJEU notice or the date of sending the notice informing tenderers of the authority’s decision to award the contract, or, if neither of those apply, within 6 months from the date the contract is entered into. The Court may by interim order suspend the procedure leading to the award of contract and the implementation of any decision or action taken by the authority in the course of the award procedure, and then may order the setting aside of the decision or action, the amendment of any document, and an award of damages. Where the contract has already been entered into and an ineffectiveness order has not been sought, the Court may only award damages, but if an ineffectiveness order has been sought it may order the authority to pay a penalty and may make such further order as it considers appropriate to address the consequences of the ineffectiveness order.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.10.2012