Maritime Equipment Transformation Programme

Maritime Equipment Transformation Programme

The Maritime Equipment Transformation (MET) team as part of the Ships Operating Centre (Ships OC) is seeking to meet the increasing challenge of balancing delivery demand against resource availability within the overall Ships OC transformation context.

UK-Bristol: repair and maintenance services of warships

2012/S 193-317877

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Maritime Equipment Transformation (MET)
Birch3c #3331, MOD Abbeywood South, Filton
Contact point(s): Senior Commercial Manager
For the attention of: Mr Chris Lewis
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067980238
E-mail: DESShipsMPS-MET-Comrcl-SPOC@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Maritime Equipment Transformation (MET) Team, DE&S
Birch 3c, Mailpoint 3331, MOD Abbeywood South, Filton
Contact point(s): MET Senior Commercial Manager
For the attention of: Mr Chris Lewis
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067980238
E-mail: DESShipsMPS-MET-Comrcl-SPOC@mod.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Maritime Equipment Transformation (MET) Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of warships. The Maritime Equipment Transformation (MET) team as part of the Ships Operating Centre (Ships OC) is seeking to meet the increasing challenge of balancing delivery demand against resource availability within the overall Ships OC transformation context. The MET Programme is planning to enhance the effectiveness and efficiency of the equipment management role and support solutions in order to deliver improved performance and value for defence.
The MET team works closely with the Class Output Management and In-Service Submarine teams to support all legacy and, as appropriate, future warship and submarine platforms in the Fleet. The MET team also supports many other Customers including, but not exclusively, the Army, Royal Air Force, Ministry of Defence Police, Training, Reserves and Cadet forces.
In August 2009, Industry were invited to propose innovative and cost effective solutions through a competitive market testing exercise to fulfil both the equipment management role together with the integration of the existing support solutions across the MET equipment ranges. In July 2011, the Investment Approvals Committee in conjunction with the Defence Board directed that the in-house “do-better” option be taken forward in which the MET team continued to retain the equipment management role but would seek to further exploit the available scope for in-house continuous improvement.
An Industry Briefing was held on 8.8.2012 at MOD Abbey Wood attended by over 75 suppliers to communicate the next stages of the MET Programme.
Industry will be invited to propose innovative and cost effective solutions to fulfil the requirements of the defined support solution against each, or a collective of, Lot(s) as defined below. In so doing, Industry will be required to work alongside MET who has autonomy in the execution of its role as the Equipment Authority (previously the Equipment Duty Holder) and Design Authority. MET will define and maintain long term strategic requirements for the systems and equipment and maintain a MOD focus for equipment safety and system knowledge. Industry, as providers of Technical Advice, shall be professionally competent and resourced to undertake support to MET safety reviews and to ensure that safety and environmental protection is not compromised by implementing (or failing to implement) where required; design changes, modifications, updates or upgrades.
The Lots have been separated into four types of support contract, Spares Inclusive Upkeep (SIU), Incentivised Upkeep Cost Reduction (IUCR), Incentivised Reliability Improvement (IRI) and Asset Availability Service (AAS). The term “Asset” or “Assets” refers to an item/s that is/are being maintained. The term “Spares” refers to one of the maintenance resources that must be present in order to effect a maintenance event to an Asset.
SIU, IUCR and IRI contracts share some of the characteristics of a traditional Enabling Contract; they are an agreement between the Supplier and the Authority containing the terms and conditions subject to which the Authority may place orders for Articles or Services, or both. Differences exist between these contract types in the form of the types of Articles and Services that may be demanded. Specifically:
Under a Spares Inclusive Upkeep contract (Lots 1-9 & 21-22), the Supplier provides:
— new assets, within an agreed lead time, upon request/order from Customer,
— new spares, within an agreed lead time, for Naval maintainer maintenance scope (e.g. on board ship) upon request/order from Customer,
— spares inclusive maintenance, within an agreed turn around time (TRT), upon request/order from Customer.
And may also be asked to provide, where necessary:
— Post Design Services (PDS) and defect investigation activity upon request/order from Customer.
Under an Incentivised Upkeep Cost Reduction contract (Lots 10-14), the Supplier provides all Articles and Services applicable to SIU, and in addition meets additional requirements as follows:
— application of maintenance expertise – Spares inclusive maintenance time and/or cost reduced over time by revising the Maintenance Procedure. The Supplier will ensure that such changes do not increase overall Asset maintenance downtime, either through increased failure rate and/or scheduled maintenance frequency.
The duration of a SIU or IUCR contract will be 7 years.
Under an Incentivised Reliability Improvement contract (Lots 15 & 20), the Supplier provides all Articles and Services applicable to both SIU and IUCR, and in addition meets additional requirements as follows:
— application of design expertise – Spares inclusive maintenance time and/or failure rate and/or scheduled maintenance frequency and/or cost reduced by modifying the Asset design.
A gainshare clause within the contract will be triggered where it can be shown that a reduction in overall Asset downtime attributable to the Suppliers actions reduces the cost of Asset ownership to the Authority. This gainshare clause will also apply to maintenance intelligence, potentially applied alongside a phased reduction in repair TRT target times. The Supplier will need to achieve, and sustain, failure rate targets.
Under an Asset Availability Service contract (Lots 16-19), the Supplier provides all Articles and Services applicable to all of SIU, IUCR and IRI, and in addition meets additional requirements as follows:
— application of support network design intelligence – cost-optimised Asset availability, by co-ordinating support efforts to minimise Asset downtime and so increase Asset availability.
Under an AAS contract, Articles and Services are not demanded individually by the Customer as they are for the SIU, IUCR and IRI contracts, rather a target cost incentive payment framework, or fixed cost with gainshare payment mechanism will be used, coupled with a percentage measure for Asset availability.
The duration of a IRI or AAS contract will be 10 years with a value for money review being undertaken at the contract mid-point (year 5).
The Lots have been determined through a detailed analysis of the equipment requirements, support characteristics and the feedback received from Industry during the review period.
II.1.6)Common procurement vocabulary (CPV)

50640000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Annex B to this Contract Notice provides a brief description of the construct of each of the Lots and their associated equipment ranges. The Lots have been determined through a detailed analysis of the equipment requirements, support characteristics and the feedback received from Industry during the review period. Further information, including equipment specifications, standards and support issues are available in the information pack.
Estimated value excluding VAT:
Range: between 350 000 000 and 400 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Medium Diesel Engines

1)Short description
2)Common procurement vocabulary (CPV)

35521100

3)Quantity or scope

The Medium Diesel Engines Lot covers MTU (V12 186 & 6R 183) and Perkins (CV8 & CV12). The scope covers fuel injection equipment, governors and turbochargers appropriate to these engines. The Department is currently conducting a competitive tendering exercise to seek a replacement to the Perkins CV8 which will meet the Department’s output performance specifications. Initial Operating Capability is planned from October 2013. Only the in-service support element is included in the scope for this Lot. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 2 Lot title: Small Diesels and Outboard Motors

1)Short description
2)Common procurement vocabulary (CPV)

35521100

3)Quantity or scope

The Small Diesels and Outboard Motors Lot covers Yamaha, Deutz, Volvo, MAN, SeaTek, Yanmar, Perkins, Perkins Dorman, Sabre, Cummins, John Deere, and Lister. Mariner and Yanmar Outboard Motors, 17 HP ratings with 32 models from 15 – 250 HP. Perkins (G&M Power 34 kW 240v 50Hz & G&M Power 34 kW 240v 60Hz) and Cummins (KTA38, NT855, KTA19D, 6B5.9 & 6BT5.9). Thrustmaster propulsion used for Mexeflote application. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 20 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 3 Lot title: Electrical Distribution

1)Short description
2)Common procurement vocabulary (CPV)

50532400

3)Quantity or scope

The Electrical Distribution Lot covers, but is not limited to, LV switchboards (including reversionary controls and protection modules), switchgear (including main ACB’s, MCCB’s, MCB’s and RCD’s), fuse, distribution and shore supply panels/boxes, change-over switches and earth detectors/monitors. Components generally include relays, contactors, switches, fuses, switchboard/distribution panel meters, current transformers, protection/sensing modules, cable assemblies, connectors (including Astute watertight arrangements), terminals and crimps, power cables, copper bus bar assemblies/links and electronic components. The majority of components are normally used on a specific system or assembly fitted to a RN platform although COTS components are increasingly being specified for new-to-Service platforms and to target obsolescence. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 4 Lot title: Static Conversion

1)Short description
2)Common procurement vocabulary (CPV)

31162000

3)Quantity or scope

The Static Conversion Lot covers, but is not limited to, static frequency converters, transformers rectifiers, battery chargers, static inverters (including UPS systems) and DC to DC Converters. Main distribution transformers range from relatively low power (portable units <500VA) to high power (hard mounted units < 30KVA). The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 5 Lot title: Meters and Gauges

1)Short description
2)Common procurement vocabulary (CPV)

38423100

3)Quantity or scope

The Meters and Gauges Lot covers, but is not limited to, pressure transducers, dial and liquid thermometers, fluid level and pressure and tank sight gauges. Variants range from ministry mandated standard to commercial off the shelf. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 6 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 6 Lot title: Versatile Control System

1)Short description
2)Common procurement vocabulary (CPV)

31211110

3)Quantity or scope

The Versatile Control System Lot covers, but is not limited to, the following types of equipment capable of being fitted in a standard rack; annunciating equipment, order, angle and pitch & roll indicators, wind speed & direction and hoverplan. Variants range from ministry mandated standard to commercial off the shelf. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 7 Lot title: Lighting

1)Short description
2)Common procurement vocabulary (CPV)

31527260

3)Quantity or scope

The Lighting Lot covers, but is not limited to, gangway, compartment and passageway, emergency, magazine lighting and signalling projectors. Variants range from ministry mandated standard to commercial off the shelf. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 8 Lot title: Submarine Equipment

1)Short description
2)Common procurement vocabulary (CPV)

35512000

3)Quantity or scope

The Submarine Equipment Lot covers, but is not limited to, NAB Castings, Pipework engineering, tail cones, mast fittings, indicator buoy housings and submarine bespoke equipments such as tiles. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 20 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 9 Lot title: Atmosphere Monitoring

1)Short description
2)Common procurement vocabulary (CPV)

33195100

3)Quantity or scope

The Atmosphere Monitoring Lot covers, but is not limited to, equipment for service on ships and submarines including: Central atmosphere monitoring of life gases. Portable hyperbaric oxygen and carbon dioxide monitor. Portable oxygen monitor. Portable gas detection tubes and pump for various gases. Fixed hydrogen detection monitor. Portable hydrogen monitor. Total aerosols monitor. Total organics monitor. Fixed methanol monitor. Portable methanol monitor. Fixed refrigerant monitor. Portable refrigerant monitoring. Confined space monitor. Fixed CO2 monitor system. Portable CO2 monitor. Sampling equipment for retrospective analysis. Future monitoring needs (CO and MEA already identified). Fixed hydrogen sulphide monitor. Calibration/bump test kits as appropriate to each equipment. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 10 Lot title: Large Diesel Engines 1

1)Short description
2)Common procurement vocabulary (CPV)

35521100

3)Quantity or scope

The Large Diesel Engines 1 Lot covers Paxman Valenta (16RPA200Z, 12RPA200Z, 6RPA200M & 6RPA200EM), Pielstick 26 and Ruston (12RKC & 8RKC). The scope covers fuel injection equipment, governors and turbochargers appropriate to these engines. The support contract will take the form of a Incentivised Upkeep Cost Reduction (IUCR) arrangement.
Estimated value excluding VAT: 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 11 Lot title: Large Diesel Engines 2

1)Short description
2)Common procurement vocabulary (CPV)

35521100

3)Quantity or scope

The Large Diesel Engines 2 Lot covers Wartsila (Vassa 16V32LNE, Vassa 4R32LNE, Vassa 12V32LNE, Wartsila 26V12, Wartsila 8L20 & 8L20). The scope covers fuel injection equipment, governors and turbochargers appropriate to these engines. The support contract will take the form of a Incentivised Upkeep Cost Reduction (IUCR) arrangement.
Estimated value excluding VAT: 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 12 Lot title: Valves

1)Short description
2)Common procurement vocabulary (CPV)

42131100

3)Quantity or scope

The valves Lot covers, but is not limited to, plug, ball and butterfly valves both first level and non-first level. The support contract will take the form of a Incentivised Upkeep Cost Reduction (IUCR) arrangement.
Estimated value excluding VAT: 65 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 13 Lot title: Hoses

1)Short description
2)Common procurement vocabulary (CPV)

44165100

3)Quantity or scope

The Hoses Lot covers, but is not limited to, flexible hoses and bellows fitted both internally and externally to equipment covering hoses for fuel, hydraulics, oils, compressors, pneumatics and refrigeration. There is also an element of platform hose examination and register production for a large number (circa. 30) surface platforms, with hose supply for defective/out of date items including a large element of supply and codification of non-patternised items. There are circa. 3,000 variants which does not include the non-patternised hoses. The support contract will take the form of a Incentivised Upkeep Cost Reduction (IUCR) arrangement.
Estimated value excluding VAT: 16 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 14 Lot title: Pumps

1)Short description
2)Common procurement vocabulary (CPV)

42122000

3)Quantity or scope

The Pumps Lot covers 246 different pump types across the range. The range supports the ability to pump fuel, fresh water, sea water, sullage and aviation fuel. The Submarine element consists of; Trim Pumps, Extraction Pumps, Feed Pumps, General Service Pumps and Bilge & Ballast Pumps. The remaining element consists of; Aviation Fuel Pumps, HP Salt Water and Fire Fighting Pumps, Mobile Pumps, Salt Water LP Circ Pumps, Chilled Water Circ Pumps, Fuel Supply and Transfer Pumps, Fresh Water Circ, Lube Supply & Transfer Pumps, Sanitary Pumps, Sullage & Stripping Pumps, Portable Salvage and Eductors Pumps and Hand Pumps. The support contract will take the form of a Incentivised Upkeep Cost Reduction (IUCR) arrangement.
Estimated value excluding VAT: 28 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 15 Lot title: Internal Communications

1)Short description
2)Common procurement vocabulary (CPV)

32340000

3)Quantity or scope

The Internal Communications Lot covers, but is not limited to, loudspeakers, headsets and microphone assemblies. Variants range from ministry mandated standard to commercial off the shelf. The support contract will take the form of a Incentivised Reliability Improvement (IRI) arrangement.
Estimated value excluding VAT: 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 16 Lot title: Marine Rotating Electrical Machinery

1)Short description
2)Common procurement vocabulary (CPV)

31100000

3)Quantity or scope

The Marine Rotating Electrical Machinery Lot covers, but is not limited to, generators, motors and starters and control systems. The support contract will take the form of a Asset Availability Service (AAS) arrangement.
Estimated value excluding VAT: 18 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 17 Lot title: Heating, Ventilation and Air Conditioning

1)Short description
2)Common procurement vocabulary (CPV)

45331000

3)Quantity or scope

The Heating, Ventilation & Air Conditioning Lot covers, but is not limited to, Refrigeration: Includes compressor, condenser, evaporator, expansion valves and some valves and control panels. Pumps, motors, starters and some valves are generally contained within other master equipments. Low magnetic signature refrigeration plant for Hunt Class MCMV, for cold/cool rooms. There are approx. 43 Platforms; 150 Units; 12 Variants. Cool / Cold rooms: Technical support. Chilled Water: Includes compressor, condenser, expansion valves, associated pipework/ some valves, some control panels. Pumps, motors, starters and some valves are contained within other master equipments. Low magnetic signature chilled water plants for MCMV Hunt and Sandown Class. There are approx. 43 Platforms; 155 Units; 11 Variants. CRÈME Equipment: All standard refrigeration equipment involved in the maintenance of Chilled Water and Refrigeration plants and systems. Includes, gas recovery pumps, scales, manifolds, gauges, hoses etc. This service is provided on a tri-service (Royal Navy, Army and Royal Air Force units) basis. Filtration: NBC filtration and Submarine carbon filters. Air Treatment Units, Cooling Coils, Fans and Heaters. Strip cleansing station: Technical authority for the NBCD compartments providing entry/exit to citadel. Temporary tents, portable showers and supply of sundry items for small ships. Ventilation: Fans; trunking; inlets/outlets; Air distribution; Citadel. Submarine battery ventilation. The support contract will take the form of a Asset Availability Service (AAS) arrangement.
Estimated value excluding VAT: 31 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 18 Lot title: Air Purification

1)Short description
2)Common procurement vocabulary (CPV)

45259200

3)Quantity or scope

The Air Purification Lot covers, but is not limited to, low pressure electrolysers, combined oxygen generation system, CO2 scrubber, high temperature catalytic burner, gas management plants, multi-purpose oxygen generators, CO2 removal LiOH curtains, carbon dioxide absorption units and CDAU canisters. The support contract will take the form of a Asset Availability Service (AAS) arrangement.
Estimated value excluding VAT: 26 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 19 Lot title: Domestic Equipment

1)Short description
2)Common procurement vocabulary (CPV)

39710000

3)Quantity or scope

The Domestic Equipment Lot covers, but is not limited to, ovens, washing machines, ice makers dryers pressing machines and calorifiers. Whilst variants are commercial/industrial off the shelf consideration needs to be given as to suitability for onboard use. The support contract will take the form of a Asset Availability Service (AAS) arrangement.
Estimated value excluding VAT: 18 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 20 Lot title: Submarine Switchgear

1)Short description
2)Common procurement vocabulary (CPV)

31214000

3)Quantity or scope

The Submarine Switchgear Lot covers, but is not limited to, low voltage AC and DC Switchboards (including reversionary controls and protection modules), Load Centres/Distribution Panels and Switchgear fitted to RN Submarines. Legacy generally refers to Whipp & Bourne and Laurence Scott product fitted to T & V Class Submarines. New to Service covers A Class Switchboards (including Reversionary Controls and Protection modules), Switchgear, Distribution Panels and Load Centres. For Legacy Equipment, OEM support is fragile or non-existent and therefore significant assistance will be required to continue with current configuration or provide a long term ‘retro-fit’ option. The support contract will take the form of a Incentivised Reliability Improvement (IRI) arrangement.
Estimated value excluding VAT: 2 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 21 Lot title: Torsionmeters

1)Short description
2)Common procurement vocabulary (CPV)

38550000

3)Quantity or scope

The Torsionmeters Lot covers, but is not limited to, standard naval torsion meters fitted across fleet and on Mine Counter Measure vessels. Variants range from ministry mandated standard to commercial off the shelf. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.
Lot No: 22 Lot title: Office Machinery

1)Short description
2)Common procurement vocabulary (CPV)

50310000

3)Quantity or scope

The Office Machinery Lot covers, but is not limited to, Photocopiers, Laminators, Fiche reader/printers, Fax Machines, Shredders, Note counters, Risographs, Typewriters, with associated consumables. Whilst variants are commercial off the shelf consideration needs to be given as to suitability for onboard use. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Further information, including equipment specifications, standards and support issues are available in the information pack.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Those expressing an interest must have an accredited/recognised UKAS third Party, or Government issued Quality Management System certification to BS EN ISO 9001:2008 which includes appropriate scope to meet the requirement. In the event that no certification is held, the Supplier must be able to demonstrate that they operate and maintain a business/quality management system acceptable to the Department within that same scope.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The criteria for the selection of candidates will be specified in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Negotiate.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MET/949/1
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 125-207179 of 3.7.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. SMEs are a recognised source of innovation and efficiency and the Government has an aspiration that 25 % of the value of direct and indirect public expenditure with third party Suppliers should be placed with SMEs by 2015 either at prime contract level, or in the supply chain. As such, active SME participation is encouraged within the MET Programme and is considered as part of the assurance process for all future business cases.
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Collaborative Working.
Additionally, the Department is seeking to encourage greater collaborative working at both a horizontal (e.g. teaming across SMEs/OEMs) and vertical (e.g. tier 1/2/3 through the supply chain) level to enhance the capability and ultimately the delivery of the Department’s requirements by Industry. The Department would be happy to discuss further how we might be able to assist you in this.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012101-DCB-4287013.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Maritime Equipment Transformation (MET) Team, DE&S
Birch 3c, Mailpoint 3331, MOD Abbeywood South, Filton
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESShipsMPS-MET-Comrcl-SPOC@mod.uk
Telephone: +44 3067980236

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.10.2012