Maritime Equipment Transformation Programme

Maritime Equipment Transformation Programme

The Maritime Equipment Transformation team as part of the Ships Operating Centre (Ships OC) is seeking to meet the increasing challenge of balancing delivery demand against resource availability within the overall Ships OC transformation context.

United Kingdom-Bristol: Repair and maintenance services of warships

2014/S 176-311643

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Ships
Maritime Equipment Transformation (MET) Team, DE&S, Birch 3c #3331, MOD Abbeywood South, Filton
For the attention of: Senior Commercial Officer, Sue Howard
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067939581
E-mail: desshipsmps-met-comrcl-spoc@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Maritime Equipment Transformation (MET) Programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKK11

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 7

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 500 000 and 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Repair and maintenance services of warships. Repair and maintenance services of warships. The Maritime Equipment Transformation (MET) team as part of the Ships Operating Centre (Ships OC) is seeking to meet the increasing challenge of balancing delivery demand against resource availability within the overall Ships OC transformation context. The MET Programme is planning to enhance the effectiveness and efficiency of the equipment management role and support solutions in order to deliver improved performance and value for defence.
The MET team works closely with the Class Output Management and In-Service Submarine teams to support all legacy and, as appropriate, future warship and submarine platforms in the Fleet. The MET team also supports many other Customers including, but not exclusively, the Army, Royal Air Force, Ministry of Defence Police, Training, Reserves and Cadet forces.
In August 2009, Industry were invited to propose innovative and cost effective solutions through a competitive market testing exercise to fulfil both the equipment management role together with the integration of the existing support solutions across the MET equipment ranges. In July 2011, the Investment Approvals Committee in conjunction with the Defence Board directed that the in-house ‘do-better’ option be taken forward in which the MET team continued to retain the equipment management role but would seek to further exploit the available scope for in-house continuous improvement.
An Industry Briefing was held on 8.8.2012 at MOD Abbey Wood attended by over 75 Suppliers to communicate the next stages of the MET Programme.
Industry will be invited to propose innovative and cost effective solutions to fulfil the requirements of the defined support solution against each, or a collective of, Lot(s) as defined below. In so doing, Industry will be required to work alongside MET who has autonomy in the execution of its role as the Equipment Authority (previously the Equipment Duty Holder) and Design Authority. MET will define and maintain long term strategic requirements for the systems and equipment and maintain a MOD focus for equipment safety and system knowledge. Industry, as providers of Technical Advice, shall be professionally competent and resourced to undertake support to MET safety reviews and to ensure that safety and environmental protection is not compromised by implementing (or failing to implement) where required; design changes, modifications, updates or upgrades.
Spares Inclusive Upkeep contracts share some of the characteristics of a traditional Enabling Contract; they are an agreement between the Supplier and the Authority containing the terms and conditions subject to which the Authority may place orders for Articles or Services, or both. Differences exist between these contract types in the form of the types of Articles and Services that may be demanded. Specifically:
Under SIU contracts Lots 15, 17 & 20, the Supplier provides:
— New Assets, within an agreed lead time, upon request/order from Customer;
— New Spares, within an agreed lead time, for Naval maintainer maintenance scope (e.g. on board ship) upon request/order from Customer;
— Spares inclusive maintenance, within an agreed turn around time (TRT), upon request/order from Customer.
and may also be asked to provide, where necessary:
— Post Design Services (PDS) and defect investigation activity upon request/order from Customer.
The duration of a SIU contract will be 7 years.
The Lots have been determined through a detailed analysis of the equipment requirements, support characteristics and the feedback received from Industry during the review period.

II.1.6)Common procurement vocabulary (CPV)

50640000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Annex B to this Contract Notice provides a brief description of the construct of each of the Lots and their associated equipment ranges. The Lots have been determined through a detailed analysis of the equipment requirements, support characteristics and the feedback received from Industry during the review period.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 15

1)Short description

Internal Communications.

2)Common procurement vocabulary (CPV)

32340000

3)Quantity or scope

The Internal Communications Lot covers, but is not limited to, loudspeakers, headsets and microphone assemblies. Variants range from ministry mandated standard to commercial off the shelf. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 8 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

5)Additional information about lots

Further information, including equipment specifications, standards and support issues available on request.

Lot No: 2 Lot title: 17

1)Short description

Heating, Ventilation and Air Conditioning.

2)Common procurement vocabulary (CPV)

45331000

3)Quantity or scope

The Heating, Ventilation and Air Conditioning Lot covers, but is not limited to, Refrigeration: Includes compressor, condenser, evaporator, expansion valves and some valves and control panels. Pumps, motors, starters and some valves are generally contained within other master equipments. Low magnetic signature refrigeration plant for Hunt Class MCMV, for cold/cool rooms. There are approx. 43 Platforms; 150 Units; 12 Variants. Cool / Cold rooms: Technical support. Chilled Water: Includes compressor, condenser, expansion valves, associated pipework/ some valves, some control panels. Pumps, motors, starters and some valves are contained within other master equipments. Low magnetic signature chilled water plants for MCMV Hunt and Sandown Class. There are approx. 43 Platforms; 155 Units; 11 Variants. CRÈME Equipment: All standard refrigeration equipment involved in the maintenance of Chilled Water and Refrigeration plants and systems. Includes, gas recovery pumps, scales, manifolds, gauges, hoses etc. This service is provided on a tri-service (Royal Navy, Army and Royal Air Force units) basis. Filtration: NBC filtration and Submarine carbon filters. Air Treatment Units, Cooling Coils, Fans and Heaters. Strip cleansing station: Technical authority for the NBCD compartments providing entry/exit to citadel. Temporary tents, portable showers and supply of sundry items for small ships. Ventilation: Fans; trunking; inlets/outlets; Air distribution; Citadel. Submarine battery ventilation. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 25 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

5)Additional information about lots

Further information, including equipment specifications, standards and support issues available on request.

Lot No: 3 Lot title: 20

1)Short description

Submarine Switchgear.

2)Common procurement vocabulary (CPV)

31214000

3)Quantity or scope

The Submarine Switchgear Lot covers, but is not limited to, low voltage AC and DC Switchboards (including reversionary controls and protection modules), Load Centres/Distribution Panels and Switchgear fitted to RN Submarines. Legacy generally refers to Whipp & Bourne and Laurence Scott product fitted to T & V Class Submarines. New to Service covers A Class Switchboards (including Reversionary Controls and Protection modules), Switchgear, Distribution Panels and Load Centres. For Legacy Equipment, OEM support is fragile or non-existent and therefore significant assistance will be required to continue with current configuration or provide a long term ‘retro-fit’ option. The support contract will take the form of a Spares Inclusive Upkeep (SIU) arrangement.
Estimated value excluding VAT: 2 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

5)Additional information about lots

Further information, including equipment specifications, standards and support issues available on request.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not Provided.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not Provided.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not Provided.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

No.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of these criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As above.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Results of PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 52

2. Contractor Capability Assessment. Weighting 48

 

IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MET/949

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 125-207179 of 3.7.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.8.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk web site provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: — This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing user-name and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: UD8F756J48
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the on-line Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Help-desk by emailing support@contracts.mod.uk or Telephone +44 8452707099.

GO Reference: GO-201499-DCB-5989533

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Ships
Maritime Equipment Transformation (MET) Team, DE&S, Birch 3c, Mailpoint 3331, MOD Abbeywood South, Filton
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desshipsmps-met-comrcl-spoc@mod.uk
Telephone: +44 3067939581

Body responsible for mediation procedures

Ministry of Defence, Ships
Maritime Equipment Transformation (MET) Team, DE&S, Birch 3c, Mailpoint 3331, MOD Abbeywood South, Filton
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desshipsmps-met-comrcl-spoc@mod.uk
Telephone: +44 3067939581

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, Ships
Maritime Equipment Transformation (MET) Team, DE&S, Birch 3c, Mailpoint 3331, MOD Abbeywood South, Filton
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desshipsmps-met-comrcl-spoc@mod.uk
Telephone: +44 3067939581

VI.5)Date of dispatch of this notice:

9.9.2014