Market Research Services Tender

Market Research Services Tender

Market research services. Kirklees Council wishes to establish a new framework agreement for a period of 3 years (with the option to extend for a further one year) for primary research services, covering qualitative research, quantitative research and mixed methodology research.

UK-Huddersfield: market research services

2012/S 227-373846

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the Borough of Kirklees
Corporate Procurement Service, Kirkgate Buildings, Byram Street
Contact point(s): Nichola Cooke
HD1 1BY Huddersfield
UNITED KINGDOM
Telephone: +44 1484225056
E-mail: nichola.cooke@kirklees.gov.uk

Internet address(es):

General address of the contracting authority: wwww.kirklees.gov.uk

Electronic access to information: https://scms.alito.co.uk

Electronic submission of tenders and requests to participate: https://scms.alito.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for Research Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 10: Market research and public opinion polling services
NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Market research services. Kirklees Council wishes to establish a new framework agreement for a period of 3 years (with the option to extend for a further one year) for primary research services, covering qualitative research, quantitative research and mixed methodology research.
II.1.6)Common procurement vocabulary (CPV)

79310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

There will be 2 lots.
Lot 1 for research services of an estimated value above £35 000 (‘major’) reserves the right to appoint between 3-8 suppliers.
Lot 2 for research services of an estimated value of up to £35 000 (‘routine’) reserves the right to appoint between 3-20 suppliers.
Estimated value excluding VAT:
Range: between 175 000 and 700 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contracting Authority may require new services or additional services in accordance with regulation 14(1)(d) of the Public Contracts Regulations 2006.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Major Research Services

1)Short description

For research services of an estimated value over £35 000. Kirklees Council reserves the right to appoint between 3-8 suppliers.
2)Common procurement vocabulary (CPV)

79310000

3)Quantity or scope

For research services of an estimated value over £35 000. Kirklees Council reserves the right to appoint between 3-8 suppliers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Routine Research Services

1)Short description

For research services of an estimated value up to £35 000. Kirklees Council reserves the right to appoint between 3-8 suppliers.
2)Common procurement vocabulary (CPV)

79310000

3)Quantity or scope

For research services of an estimated value up to £35 000. Kirklees Council reserves the right to appoint between 3-8 suppliers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require parent or ultimate holding company guarantees and/or performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments to be made in accordance with clause 14 of the Conditions of Contract contained within the tender documents, including payment within 30 days of valid invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require such economic operators to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 24- 25 of the Public Contracts Regulations 2006 and as set out in the Pre Qualification Questionnaire available from the address as set out in section 1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 48-50 of Directive 2004/18/EC and Regulations 24-25 of the Public Contracts Regulations 2006 and as set out in the Pre Qualification Questionnaire available from the address as set out in section 1.
Minimum level(s) of standards possibly required: Set out in the selection criteria contained in the PQQ available from the address as set out in section 1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48-50 of Directive 2004/18/EC and Regulations 24-25 of the Public Contracts Regulations 2006 and as set out in the Pre Qualification Questionnaire available from the address as set out in section 1.
Minimum level(s) of standards possibly required:
Set out in the selection criteria contained in the PQQ available from the address as set out in section 1.
Lot 1 tenderers will need to score a minimum of 38 marks out of 100.
Lot 2 tenderers will need to score a minimum of 35 marks out of 70.
Section B of the PQQ applies to Lot 1 only and 30 marks are available and a minimum of 3 is required to pass.
Sections A, C, D, F, G and H are pass/fail.
Section E has 70 marks available and a minimum of 35 is required to pass.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KMCPC-013
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.12.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
The PQQ can be obtained by downloading from https:///scms.alito.co.uk under tender reference KMCPC-013. Assistance with downloading the PQQ can be obtained from the eProcurement service within the Contracting Authority on telephone +44 1484414724 or by e-mail at eprocurement@kirklees.gov.uk.

Please note that the SCMS e-tendering portal will be used for the PQQ stage only.The subsequent stages of this tender will be on YORprocure and the details will be provided in the tender documents. GO Reference: GO-20121119-PRO-4396893.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Ina ccordance with regulation 32 (Information about contract award procedures), Regulation 32A (Standstill Period) and Part 9 (Application to Court) of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

19.11.2012