Marketing Agency Services For Council Advertising

Marketing Agency Services For Council Advertising And Sponsorship

This competition is intended to deliver Sponsorship and Advertising Management Services to the Highland Council.

United Kingdom-Inverness: Advertising management services

2015/S 238-432678

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Highland Council
Council Headquarters, Glenurquhart Road
For the attention of: Ashley Gould
IV3 5BX Inverness
UNITED KINGDOM
Telephone: +44 1463702000
E-mail: procurement.unit1@highland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The Highland Council
Council Headquarters, Glenurquhart Road
For the attention of: Ashley Gould
IV3 5BX Inverness
UNITED KINGDOM
Telephone: +44 1463702000
E-mail: procurement.unit1@highland.gov.uk
Internet address: http://www.highland.gov.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Highland Council
Council Headquarters, Glenurquhart Road
For the attention of: Ashley Gould
IV3 5BX Inverness
UNITED KINGDOM
Telephone: +44 1463702000
E-mail: procurement.unit1@highland.gov.uk
Internet address: http://www.highland.gov.uk/

Tenders or requests to participate must be sent to: The Highland Council
The Townhouse, Castle Street
For the attention of: Ashley Gould
IV1 1DJ Inverness
UNITED KINGDOM
Telephone: +44 1463702000
E-mail: procurement.unit1@highland.gov.uk
Internet address: http://www.highland.gov.uk/

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Marketing Agency Services For Council Advertising And Sponsorship.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Highland Scotland.

NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This competition is intended to deliver Sponsorship and Advertising Management Services to the Highland Council (‘The Authority’). The resulting contract is intended to run for a period of 5 years from commencement, with a potential to extend it for a further 2. One of the primary aims of the contract will be to deliver a tripling of income generated by these activities over the first 2 years of the contract.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=422958

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

79341200, 79341100, 79340000, 79341400, 79341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Fleet

1)Short description

Sponsorship, marketing, and advertising opportunities on vehicles and plant.

2)Common procurement vocabulary (CPV)

79341200, 79341100, 79340000, 79341400, 79341000

3)Quantity or scope

Sponsorship, marketing, and advertising opportunities on vehicles and plant.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Magazines and other printed (e.g. postal) material

1)Short description

Sponsorship, marketing, and advertising opportunities on Magazines and other printed (e.g. postal) material.

2)Common procurement vocabulary (CPV)

79341200, 79341100, 79340000, 79341400, 79341000

3)Quantity or scope

Sponsorship, marketing, and advertising opportunities on Magazines and other printed (e.g. postal) material.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Event naming rights

1)Short description

Sponsorship, marketing, and advertising opportunities in respect of event naming rights.

2)Common procurement vocabulary (CPV)

79341200, 79340000, 79341100, 79341400, 22459100

3)Quantity or scope

Sponsorship, marketing, and advertising opportunities in respect of event naming rights.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 5 Lot title: Web based publicity and ICT hardware

1)Short description

Sponsorship, marketing, and advertising opportunities in respect of web based publicity.

2)Common procurement vocabulary (CPV)

79341000, 79341100, 79341200, 79341400, 79340000

3)Quantity or scope

Sponsorship, marketing, and advertising opportunities in respect of web based publicity.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 1 Lot title: The built environment and infrastructure: buildings, streets, street furniture, and sports grounds including projection

1)Short description

Sponsorship of and advertising on the built environment and infrastructure.

2)Common procurement vocabulary (CPV)

79341200, 79341100, 79340000, 79341400, 79341000

3)Quantity or scope

Use of and advertising on the built environment and infrastructure.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 6 Lot title: Clothing and uniform

1)Short description

Sponsorship and advertising opportunities based on use of clothing and uniform.

2)Common procurement vocabulary (CPV)

79341200, 79341100, 79341400, 79340000, 79341000

3)Quantity or scope

Clothing and Uniform.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 8 Lot title: Other (tenderers to identify areas of opportunity

1)Short description

Sponsorship and advertising opportunities related to additional areas to those specified which the tenderer can identify.

2)Common procurement vocabulary (CPV)

79341200, 79341100, 79341400, 79340000, 79341000

3)Quantity or scope

Sponsorship and advertising opportunities related to additional areas to those specified which the tenderer can identify.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 7 Lot title: Council branded merchandise

1)Short description

Opportunities to raise income through the selling of Council branded promotional merchandise/materials.

2)Common procurement vocabulary (CPV)

79341200, 79341100, 79340000, 79341400, 79341000

3)Quantity or scope

Opportunities to raise income through the selling of Council branded promotional merchandise/materials.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CDS/Sponsorship and Advertising/2015

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.12.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

21.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 21.1.2016 – 12:00

Place:

The Townhouse, Inverness, IV1 1DJ

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Mr A. Gould, Ms K. Urquhart.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: June 2020.

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 422958).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.12.2015