Marketing and Public Relations Tender

Marketing and Public Relations Tender

Worker wishes to engage suitably qualified business partners to provide marketing support for our employability services including developing marketing campaigns, planning, advertising.

United Kingdom-Giffnock: Marketing management consultancy services

2015/S 193-350072

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Renfrewshire Council
Eastwood HQ, Eastwood Park
Contact point(s): Chief Executives
For the attention of: Mary Harvey-Welsh
G46 6UG Giffnock
Telephone: +44 1415773669
Fax: +44 1415773091

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Provision of Business Partner To Provide Marketing Services – Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: East Renfrewshire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 260 000 GBP

II.1.5)Short description of the contract or purchase(s)

Worker wishes to engage suitably qualified business partners to provide marketing support for our employability services including developing marketing campaigns, planning, advertising, public relations, organising events, product development, distribution and research.
For the past 4 years the council has been working with external business partner (sole provider) through a commissioning framework to deliver employability services across East Renfrewshire with extremely positive results in terms of clients engaged and positive outcomes achieved. The activity of business partners has been closely integrated into the work of our employability staff and the framework has resulted in developing strong and effective relationships and allowed our partners to take a longer term, more settled approach to delivery.
Specifically we are looking to work with business partners to provide marketing services for our employability activity to begin December 2015.
Successful business partners will be based in the Barrhead Foundry as a minimum at least 1 day per week and be an integral part of our employability team; clients and employers should not see any distinction between staff directly employed by ERC and business partner staff and all services should be promoted and branded as ERC activity.
Please note that all activity being procured is being part-financed through the European Structural Funds 2014-2020 Programmes via the European Social Fund
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit: and search for project Code 4680 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

79413000, 79342000

II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Up to 65 000 GBP per annum.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the conditions detailed within the PCS-Tender portal.
Community Benefits are included as part of this contract and has a minimum of 40 community benefits attributed to this contract. Bidders responding to this opportunity will be required to confirm their compliance in order for their bid to be considered further. Should you advise that you are unwilling to confirm compliance your bid will be removed from this exercise without further consultation.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CE 15 16 024
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The European Structural Funds 2014-2020 Programmes via the European Social Fund.

VI.3)Additional information

(SC Ref:414449).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Diane Pirie
Council HQ, Eastwood Park
G46 6UG Giffnock

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: