Marketing and Communication Framework

Marketing and Communication Framework

Lot 1 Design and Print. Lot 2 Print. Lot 3 Merchandise. Lot 4 Marketing Consultancy.

UK-Hull: graphic design services

2012/S 131-217869

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City Health Care Partnership CIC
2 Earls Court, Priory Park East, Hessle
Contact point(s): Procurement
For the attention of: Anna Glassford
HU4 7DY Hull
UNITED KINGDOM
Telephone: +44 84482976915
E-mail: tenders@chcphull.nhs.uk

Internet address(es):

General address of the contracting authority: www.chcphull.nhs.uk

Further information can be obtained from: City Health Care Partnership CIC
2 Earls Court, Priory Park East, Hessle
Contact point(s): Procurement
For the attention of: Anna Glassford
HU4 7DY Hull
UNITED KINGDOM
Telephone: +44 84482976915
E-mail: tenders@chcphull.nhs.uk
Internet address: www.chcphull.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Social Enterprise
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Marketing and Communication Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Hull.
NUTS code UKE1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 21
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 180 000,00 and 215 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

CHCP CIC are looking to establish a multi provider Marketing and Communications Framework comprising of 4 lots.
Lot 1 Design and Print.
To provide creative ideas and design along with any associated print of posters, leaflets, patient information and other marketing material for CHCP CIC on an ad hoc basis.
Lot 2 Print.
To provide a stock printing service for CHCP CIC and including the print of corporate templates and stationary and standard patient literature.
Lot 3 Merchandise.
To provide advice and assistance to CHCP CIC on the design, production, sourcing and supply of merchandise goods. These need to be fit for purpose, attractive, colourful professional and to an industry standard.
Lot 4 Marketing Consultancy.
To provide support on an ad-hoc or a campaign specific basis. All round marketing support that will include marketing planning, marketing campaigns, social media, advertising and public relations.
Framework agreements set out the terms and conditions for subsequent call-offs but place no obligations, in themselves, on the procurers to buy anything therefore there is no guarantee of any volumes of work been put throught this Framework.
To register your interest in this notice and obtain the Pre-Qualification Questionnaire pack please email tenders@chcphull.nhs.uk.

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=90115.

II.1.6)Common procurement vocabulary (CPV)

79822500, 79810000, 79340000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 180 000 and 215 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Optional extension of 12 months after the initial 3 year contract period.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Starting 1.11.2012. Completion 31.10.2015

Information about lots

Lot No: 1 Lot title: Design and Print

1)Short description

To provide creative ideas and design along with any associated print of posters, leaflets, patient information and other marketing material for CHCP CIC on an ad hoc basis.
2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope

Over last 24 months 10 % of spend was above 1 000 GBP for a single job.
Estimated value excluding VAT:
Range: between 50 000 and 60 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Print

1)Short description

To provide a stock printing service for CHCP CIC and including the print of corporate templates and stationary and standard patient literature.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

90 % of work is for under 500 GBP for a single job
Estimated value excluding VAT:
Range: between 10 000 and 20 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Merchandise

1)Short description

To provide advice and assistance to CHCP CIC on the design, production, sourcing and supply of merchandise goods. These need to be fit for purpose, attractive, colourful professional and to an industry standard.
2)Common procurement vocabulary (CPV)

79342200

3)Quantity or scope

Average maximum single order value 3 000 GBP.
Estimated value excluding VAT:
Range: between 40 000 and 46 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Marketing Consultancy

1)Short description

To provide support on an ad-hoc or a campaign specific basis. All round marketing support that will include marketing planning, marketing campaigns, social media, advertising and public relations.
2)Common procurement vocabulary (CPV)

79340000

3)Quantity or scope

Average maximum single order 25 000 GBP.
Estimated value excluding VAT:
Range: between 90 000 and 98 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances. Further details will be in the ITT.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

City Health Care Partnership CIC reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Submission of expression of interest and procurement specific information. This procurement exercise will be conducted electronically via the dedicated CHCP tender mailbox. Candidates wishing to be considered for this contract must register their expression of interest and request additional information via the tenders@chcphull.nhs.uk mailbox.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 21
Objective criteria for choosing the limited number of candidates: Evaluation criteria is contained within the Pre – Qualification Questionnaire Pack.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CHCP178 Marketing and Communication Framework
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

15.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:90115).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

6.7.2012