Marketing Management Services for Mayor of London

Marketing Management Services for Mayor of London

Mayor’s Export Programme Multi-Sector Missions.. Lot 1: Bio Science Lot 2: Tech Lot 3: Cities/Urban/SMART Lot 4: Marketing Programme – India Lot 5: Marketing Programme – China The Mayor’s Export Programme seeks to increase the number of London SMEs trading internationally.

United Kingdom-London: Marketing management consultancy services

2014/S 043-071824

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House 42- 50 Victoria St.
For the attention of: Hibari Williams
SW1H 0TL London
UNITED KINGDOM
E-mail: hibariwilliams@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Mayor’s Export Programme Multi-Sector Missions.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 800 GBP

II.1.5)Short description of the contract or purchase(s)

This project is seeking suppliers with expertise in delivery of trade missions and business support activities in the following sectors: Lot 1: Bio Science Lot 2: Tech Lot 3: Cities/Urban/SMART Lot 4: Marketing Programme – India Lot 5: Marketing Programme – China The Mayor’s Export Programme seeks to increase the number of London SMEs trading internationally. The project will also seek to increase the value of sales of businesses that are new to trading or new to emerging markets by improving their export capability. The project will contribute to changing business perceptions of the difficulty of trading by providing information, practical assistance, trade missions/activities and positive role models. It forms part of the work programme of the London Enterprise Panel’s SME Working Group which is supporting the creation of jobs and growth in the capital in line with the Mayor’s ambitions. The ERDF has been sought to match 50:50 the GLA investment, given that one of the priorities of the London ERDF programme is to support SMEs to enter new markets.
II.1.6)Common procurement vocabulary (CPV)

79413000, 79342000, 79340000, 79950000, 79411100, 79421000, 79421100, 79421200, 79951000, 79952000, 79952100, 79956000, 79996000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Bio Science

1)Short description

The successful supplier is responsible for recruiting SMEs for trade missions and business support activities in the Bio Science Sector.
2)Common procurement vocabulary (CPV)

79413000, 79342000, 79340000, 79950000, 79411100, 79421000, 79421100, 79421200, 79951000, 79952000, 79952100, 79956000, 79996000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Technology

1)Short description

The successful supplier is responsible for recruiting SMEs for trade missions and business support activities in the Technology Sector
2)Common procurement vocabulary (CPV)

79413000, 79342000, 79340000, 79950000, 79411100, 79421000, 79421100, 79421200, 79951000, 79952000, 79952100, 79956000, 79996000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Cities/Urban/SMART

1)Short description

The successful supplier is responsible for recruiting SMEs for trade missions and business support activities in the Cities/Urban/SMART Sector
2)Common procurement vocabulary (CPV)

79413000, 79342000, 79340000, 79950000, 79411100, 79421000, 79421100, 79421200, 79951000, 79952000, 79952100, 79956000, 79996000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Marketing Programme – India

1)Short description

The successful supplier is responsible for recruiting SMEs for trade missions and business support activities in the Marketing Sector. These missions will take place in India.
2)Common procurement vocabulary (CPV)

79413000, 79342000, 79340000, 79950000, 79411100, 79421000, 79421100, 79421200, 79951000, 79952000, 79952100, 79956000, 79996000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Marketing Programme – China

1)Short description

The successful supplier is responsible for recruiting SMEs for trade missions and business support activities in the Marketing Sector. These missions will take place in China.
2)Common procurement vocabulary (CPV)

79413000, 79342000, 79340000, 79950000, 79411100, 79421000, 79421100, 79421200, 79951000, 79952000, 79952100, 79956000, 79996000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Parent Company Guarantee or Performance Bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be in pounds stirling and will normally be made by means of an electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority shall require that any contract(s) awarded will be entered into by a single entity on behalf of the successful candidate(s).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Pre Qualification Questionnaire process will be managed online using TfL’s e-tendering portal (https://eprocurement.tfl.gov.uk/epps/home.do). To express an interest, suppliers are required to register their company on the TfL eTendering portal (this is only required once); if you have already registered there is no need to do so again.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Copies of the last 3 years audited accounts, bank references and a statement of the Service Provider’s overall turnover and its turnover in respect of the services tendered for the past 3 financial years. Any additional economic and financial analysis will be undertaken.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Only the 10 highest scoring suppliers, from each Lot, that meet the requirements will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

GLA 80506
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Transport for London: Commercial Services
16th Floor, Wondsor House, 42-50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
Internet address: http://www.tfl.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period of at least 10 calendar days when information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from TfL before the contract is entered into.
Applicants have two working days from notification of the award to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period.
Such additional information should be requested from the address in I.1 above. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). If a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If a contract has been entered into, the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.2.2014