Marquee Hire Services Bristol

Marquee Hire Services Bristol

To appoint a supplier to provide marquee hire services for graduation award ceremonies.

United Kingdom-Bristol: Miscellaneous structures

2018/S 087-195660

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of the West of England
Frenchay Campus, Coldharbour Lane
Bristol
BS16 1QY
United Kingdom
Contact person: Ollie Whittle
E-mail: Ollie.Whittle@uwe.ac.uk
NUTS code: UKK11
Internet address(es):Main address: http://www.uwe.ac.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/he/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/he/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Graduation Ceremony Marquee Hire

Reference number: UWE/004/2018E

II.1.2)Main CPV code

44212320

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of the West of England (UWE) is seeking to appoint a supplier to provide marquee hire services for its graduation award ceremonies, held during July and November each year.

II.1.5)Estimated total value

Value excluding VAT: 496 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

44212320
79952000

II.2.3)Place of performance

NUTS code: UKK11
Main site or place of performance:

II.2.4)Description of the procurement:

The Strategic Communication and Engagement Department of the University of the West of England (UWE) is seeking to appoint a supplier to provide marquee hire services for its graduation award ceremonies, held during July and November each year at Bristol Cathedral. Approximately 6 000 students graduate in July and another 2 000 in November, with 3 one-hour ceremonies per day taking place across a 10 day (July) and 5 day (November) period. The marquee is used for around 90 minutes after each ceremony, hosting celebratory refreshments as well as vendors selling University memorabilia. Detailed information on the requirement can be found in the tender documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 496 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2018
End: 31/10/2021
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend the contract by up to 2 further 12 month periods, dependent on satisfactory performance of the contract.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/06/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/11/2018

IV.2.7)Conditions for opening of tenders

Date: 08/06/2018
Local time: 14:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months to 60 months after the contract award, depending on whether extension periods are taken up.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

University of the West of England
Frenchay Campus, Coldharbour Lane
Bristol
BS16 1QY
United Kingdom
E-mail: purchasing@uwe.ac.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/05/2018