Materiel Strategy for Ministry of Defence

Ministry of Defence, DE&S Mat Strat
Maple 0c #2056, Abbey Wood
For the attention of: Kate Ingram
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 1179137660
E-mail: descdm-matstrat-commercialteam@mod.uk

Internet address(es):

General address of the contracting authority/entity: www.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Ministry or any other national or federal authority, including their regional or local sub-divisions

Defence

The contracting authority is purchasing on behalf of other contracting authorities: no

Materiel Strategy – Managed Service Providers – Work Package 1 – Project Delivery.

Services
Service category No 3: Defence services, military defence services and civil defence services
NUTS code UKK1

Defence services. Business and management consultancy and related services. The UK MOD’s Defence Equipment and Support (DE&S) organisation has a requirement to appoint a number of Managed Service Providers (MSPs) to transform and improve the operation of its project delivery. For this requirement project delivery is used to describe the totality of the products and services that DE&S delivers to MOD, be it procuring new military equipment, commodities and services, supporting in-service equipment through-life or managing global logistic operations.
This requirement is part of the DE&S’s wider Materiel Strategy change programme. Under the change programme, the DE&S organisation has been established as a Bespoke Central Government Trading Entity within the public sector from 1.4.2014, with new management freedoms and controls that are appropriate to its challenges and the specialist nature of its business.
Background
DE&S performs a vital, bespoke and challenging role in the support of national security: it equips and supports the UK’s Armed Forces for operations now and in future. In procuring and supporting new military equipment, commodities and services, supporting in-service equipment through life and managing global logistic operations, DE&S is responsible for delivering some of the most complex products and services in the world which covers some 14Bn GBP per annum of the MOD’s total third party spend with industry. DE&S employs a mix of civil servants and military personnel, plus contractor staff to perform specialist roles and its internal workforce of over 12 000 personnel (as at 1.4.2014) is deployed at over 150 locations in the UK and overseas. The bulk of the workforce, however, is located on several main operating sites, with over half based at the main acquisition hub at Abbey Wood, Bristol.
DE&S’s activities range from the provision and support of complex platforms, such as nuclear submarines and combat aircraft, through the provision of global logistic operations in hostile environments, to the provision and support of high volume, low value items such as clothing and commodities, such as fuel and food. This often involves innovative technologies, complex safety assessments, sophisticated supply chains and a mix of sourcing strategies. The outputs from DE&S are used by the UK’s Armed Forces in uncertain environments and operational roles that are subject to changing demands.
DE&S’s role therefore demands best-in-class business capabilities and standards that need to be suitable for a wide range of types of products and services, of widely varying value, complexity, uncertainty/risk and criticality/priority.
Requirement
The Work Package is split into four contracts covering project delivery of each of the four Domains – Land, Fleet, Air and Joint Enablers.
The MSPs will be a key provider of the services / requirements driving the DE&S Materiel Strategy change programme. They will drive a step-change improvement of project delivery across DE&S, be it procuring new military equipment, commodities and services, supporting in-service equipment through-life or managing global logistic operations. The MSPs will design, build, implement, help operate and embed a system of project management techniques and project controls across DE&S that will improve effectiveness and efficiency of its output delivery. Potential MSPs should note that DE&S is planning to appoint other MSPs for two further Work Packages – Work Package (WP) 2, Finance/Management Information/Information Technology (Fin/MI/IT) to transform and improve the operation of its financial and information management capability and Work Package (WP) 3, Human Resources, to build and embed its Human Resources capability.
To successfully deliver the requirements, the MSPs will require significant experience and know-how of delivering complex technological products and services in demanding environments and will bring in high quality management and control techniques, including supplier management. They will have a key role in defining the behaviours required in the DE&S workforce and the MSPs’ personnel must be role models of ‘what good looks like’ as DE&S transforms. The significant number of interfaces associated with the Materiel Strategy change programme, demands that the MSPs must adopt and be committed to a collaborative working approach.
In delivering the contract the Project Delivery MSPs shall provide sufficient suitably qualified and experienced staff to deliver the requirements. This shall include a senior individual who is capable of operating in close support of the Chief of Materiel (MOD 3* civilian/military officer) for the relevant Domain and also staff to work in a ‘rainbow’ central team comprising DE&S personnel and personnel from the other Work Package MSP organisations. The MSPs shall be able to make available additional suitably qualified and experienced personnel to undertake bounded project activities within the Domains as necessary.
Companies are advised that they may bid for one or more Domains (up to all four), but will only be contracted to support a maximum of two Domains.
Companies are requested to e-mail the Materiel Strategy Commercial team once their PQQ has been uploaded, to indicate which of the Domains they are intending to bid for, and if companies are interested in more than one Domain, please list in order of preference. E-mail: descdm-matstrat-commercialteam@mod.uk.An industry day for interested personnel will be held on 29 April at the Ministry of Defence, Abbey Wood, Bristol. Please register your interest in attending this event by 12:00, 24 April by sending an e-mail to: descdm-matstrat-commercialteam@mod.uk.

75220000, 79400000

This contract is divided into lots: yes
Tenders may be submitted for all lots

Variants will be accepted: no

The Work Package is split into four contracts covering project delivery of each of the four Domains – Land, Fleet, Air and Joint Enablers.
Companies are advised that they may bid for one or more Domains (up to all four) but will only be contracted to support a maximum of two Domains.
Only one PQQ needs to be completed regardless of the number of lots a company wishes to bid for.
Estimated value excluding VAT:
Range: between 200 000 000 and 400 000 000 GBP

Options: yes
Description of these options: It is anticipated that the initial contract term will be for three and a half years with 2 options to extend by 1 year (i.e. 3.5+1+1). Information on the options will be available in the Invitation to Negotiate.

This contract is subject to renewal: no

Duration in months: 42 (from the award of the contract)

This lot covers Project Delivery for the Land Domain – the details are the same as in the main background information.

75220000, 79400000

Project Delivery for the Land Domain.
Estimated value excluding VAT:
Range: between 50 000 000 and 100 000 000 GBP

Duration in months: 42 (from the award of the contract)

This lot covers Project Delivery for the Fleet Domain – the details are the same as in the main background information.

75220000, 79400000

Project Delivery for the Fleet Domain.
Estimated value excluding VAT:
Range: between 50 000 000 and 100 000 000 GBP

Duration in months: 42 (from the award of the contract)

This lot covers Project Delivery for the Air Domain – the details are the same as in the main background information.

75220000, 79400000

This lot covers Project Delivery for the Air Domain.
Estimated value excluding VAT:
Range: between 50 000 000 and 100 000 000 GBP

Duration in months: 42 (from the award of the contract)

This lot covers Project Delivery for the Joint Enablers Domain – the details are the same as in the main background information.

75220000, 79400000

This lot covers Project Delivery for the Joint Enablers Domain.
Estimated value excluding VAT:
Range: between 50 000 000 and 100 000 000 GBP

Duration in months: 42 (from the award of the contract)

Employers liability insurance of a minimum of 5 million GBP.

Payment will be via a P2P system. Potential providers should confirm they will accept payment in this way.

If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given or otherwise. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy.

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The information required for evaluating economic and financial ability is detailed in the Pre-Qualification Questionnaire.
Where the Potential Provider is a consortium or association of suppliers, the financial information is required for each Potential Provider that is a member of the consortium or association. Where a Potential Provider is a subsidiary of a group, the financial information is required for both the subsidiary and parent company.

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority.
The information required for evaluating technical or professional capacity is detailed in the PQQ.

Accelerated negotiated

Envisaged minimum number 3

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction has been used: no

MatStrat0002

no

Payable documents: no

2.5.2014 – 12:00

8.5.2014

English.