Measured term contract for a heating systems service
The proposed works (Works) include regular servicing, reactive response maintenance and voids maintenance works to the individual housing association’s Heating Systems and all associated space heating distribution and hot water supply.
United Kingdom-Holywood: Repair and maintenance services of building installations
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Accord Procurement Group
Fold Housing Association, Fold House, 3 Redburn Square
Contact point(s): Accord Procurement Group
For the attention of: Andrew Hughes
BT18 9HZ Holywood
Telephone: +44 2890455188
Fax: +44 2890455252
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Alpha Housing (Northern Ireland) Ltd; 6 Edgewater Road, Belfast, BT3 9JQ;
Fold Housing Association; Fold House 3 Redburn Square, Holywood BT18 9HZ;
Habinteg Housing Association (Ulster) Ltd; 22 Hibernia Street, Holywood BT18 9JE;
Triangle Housing Association; 60 Eastermeade Gardens, Ballymoney BT53 6BD.
All four of the above housing associations together form the Accord Procurement Group (APG). Economic operators should note that, during the contract period other Department for Social Development Registered Housing Associations in Northern Ireland may join the Contract Authority by acceding to the Contract and require works to be provided to them under the Contract. For a list of all Registered Housing Associations that may potentially seek to use this Contract, economic operators should refer to the Department for Social Development website www.dsdni.gov.uk
The proposed works (Works) include regular servicing, reactive response maintenance and voids maintenance works to the individual housing association’s Heating Systems and all associated space heating distribution and hot water supply. The economic operator appointed will be required to provide these Works for each individual housing association’s stock throughout Northern Ireland. The total stock of all four housing associations is currently 9 403 homes.
The heating Systems and all associated space heating distribution and hot water supply will comprise but is not limited to the following:
Domestic Gas Boilers;
Centralised commercial Gas Boiler Plant;
Domestic Oil Boilers;
Centralised commercial Oil Boiler Plant;
Domestic Solid Fuel Heaters and Back-Boiler;
Domestic Electrical Storage Heaters;
Biomass Boiler Plant;
Combined Heat and Power Plant;
Solar Heating Systems;
Exhaust Air Heat Pumps;
Heat Recovery and Ventilation MVHR Units;
Grey Water Harvesting;
Ventilation and Air Conditioning Units;
Space and Underfloor heating installations.
The economic operator will be required to provide the Works to each association 24 hours per day 365 days per year.
The Contract will be tendered in 1 lot and delivered through a measured term contract. Further information may be found in the tender documentation that may be obtained from the contact point identified in Annex A.I of this notice.
II.1.6)Common procurement vocabulary (CPV)
50700000, 50720000, 50721000, 45331000, 45331100, 45331110, 45333000, 45333100, 45350000, 45351000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The proposed works (Works) will comprise but is not limited to regular servicing, reactive response maintenance and voids maintenance works to the individual housing association’s Heating Systems and all associated space heating distribution and hot water supply. Housing stock for each member Housing Association as of 1.9.2014 are as follows:
Alpha Housing (Northern Ireland) Ltd 990 Properties;
Fold Housing Association 6028 Properties;
Habinteg Housing Association (Ulster) Ltd 1980 Properties;
Triangle Housing Association 405 Properties.
Economic operators should note that during the contract period other Department for Social Development Registered Housing Associations in Northern Ireland may join the Contracting Authority by acceding to the Contract and require works to be provided to them under the Contract. For a list of all Registered Housing Associations that may potentially seek to use this Contract, economic operators should refer to the Department for Social Development website www.dsdni.gov.uk
Estimated value excluding VAT:
Range: between 4 000 000 and 6 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The Contracting Authority may require parent company guarantees, collateral warranties and/or performance bonds as applicable to be entered into. Details of any other conditions will be set out in the tender documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Comply with the requirements of the appropriate section in the applicable pre-qualification questionnaire and memorandum of information. The memorandum of information and pre-qualification questionnaire are available on request from the email address listed in Annex A.I of this notice.
Economic operators and/or members of the consortium are required to complete the appropriate section in the pre-qualification questionnaire (please refer to memorandum of information for further information), as to their technical capacity in accordance with the provisions of Article 48 of EC Directive 2004/18/EC and in accordance with Regulation 25 of the Public Contracts Regulations 2006. The memorandum of information and pre-qualification questionnaire are available on request from the email address listed in Annex A.I of this notice. These requirements will be set out in the pre-qualification questionnaire and the memorandum of information.
Minimum level(s) of standards possibly required:
In particular, and without prejudice to the generality of the foregoing, the economic operator and/or members of the consortium are required to comply with the requirements of the memorandum of information and pre-qualification questionnaire.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2014/S 113-198160 of 14.6.2014
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
All documentation including the memorandum of information, pre-qualification questionnaires, contract and tender documentation can be obtained by sending an email requesting the documentation to firstname.lastname@example.org
A primary contact name and e-mail address for the economic operator must be included in this request. Further contact information is stated in annex A.I, A.II, A.III.
The cost of responding to the pre-qualification questionnaire and invitation to tender and participation in the project will be borne solely by each economic operator participating. Any expenditure, work or effort undertaken prior to the contract award is at the sole risk of the economic operator participating in this procurement process. Economic operators should note that the Contracting Authority reserves the right to cancel this procurement process at any stage without reason or cost reimbursement. All discussion and correspondence will be deemed strictly subject to contract until the formal contract is entered into. The formal contract will not be binding until it has been signed and dated by the duly authorised representatives of all parties.
VI.4.1)Body responsible for appeal procedures
The High Court, Royal Courts of Justice
BT1 3JF Belfast
Telephone: +44 2890313508
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: