Measured Term Contract for Mechanical Refurbishment Works to University Buildings

United Kingdom-Newcastle upon Tyne: Repair and maintenance services of mechanical building installations

2014/S 092-160848

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Newcastle upon Tyne
King’s Gate
Contact point(s): https://www.ncl-tenders.co.uk/suppliers
For the attention of: Michael McGill
NE1 &RU Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912226680
E-mail: michael.mcgill@ncl.ac.uk
Fax: +44 1912228845

Internet address(es):

General address of the contracting authority: www.ncl.ac.uk

Address of the buyer profile: www.ncl-tenders.co.uk/suppliers

Electronic access to information: www.ncl-tenders.co.uk/suppliers

Electronic submission of tenders and requests to participate: www.ncl-tenders.co.uk/suppliers

Further information can be obtained from: Please refer to VI.3

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Please refer to VI.3

Tenders or requests to participate must be sent to: Please refer to VI.3

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Measured Term Contract for Mechanical Refurbishment Works to University Buildings.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Newcastle University is looking to create a framework agreement for the provision of various mechanical works, comprising of small building installations, refurbishments, repairs, maintenance and improvements.
The works will involve all aspects of mechanical building services including BMS typical of University buildings, such as but not limited to laboratories, small and complex lecture theatres, libraries, cafe and commercial kitchens, offices (individual and open plan), public areas, meeting rooms, conference rooms, accommodation, plant areas, etc.
The Newcastle University anticipates it will spend on average, approximately GBP 1 million (ex VAT) per year on mechanical works over the term of the contract. It is not currently envisaged that this amount will decrease over the contract term however any quantities or values quoted are for guidance only and no express or implied statement is given that these will be met or exceeded. There is also no guarantee offered regarding what percentage of this value, each framework contractor will earn.
The contract will be a 2 year term with the option to extend for up to an additional 2 years.
It is envisaged that a maximum of ten candidates will be invited to tender, with a maximum of five awarded to the framework.
The framework agreement will be in the form of the JCT Measured Term Contract 2011.

II.1.6)Common procurement vocabulary (CPV)

50712000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As detailed in the PQQ.
Estimated value excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The University is looking to award a 2 year contract with the option to extend for up to an additional 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee may be required depending on the status of the contractor.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: It is envisaged that a maximum of ten candidates will be invited to the tender stage, with a maximum of five being awarded to the framework.
Candidates will be evaluated in accordance with the criteria contained in the published PQQ and ITT.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NU/0833

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.6.2014 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University intends to use its Due North e-tendering portal, Pro Contract, to conduct this tendering exercise.

All information regarding this opportunity can be found on the portal. Details on how to register an interest, access the information and submit a proposal can be found at: https://www.ncl-tenders.co.uk/suppliers

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.5.2014