Measured term contract for an all trades reactive response maintenance works service

Measured term contract for an all trades reactive response maintenance works service

The Contracting Authority intends to award a measured term contract for an all trades reactive response maintenance works service and all trades voids maintenance works service contract.

United Kingdom-Holywood: Construction work

2014/S 047-077885

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Accord Procurement Group c/o Fold Housing Association
3-7 Redburn Square
Contact point(s): The FCM Partnership
For the attention of: Andrew Hughes
BT18 9HZ Holywood
UNITED KINGDOM
Telephone: +44 2890455188
E-mail: accordmtc@fcmpartnership.com
Fax: +44 2890455252

Further information can be obtained from: The FCM Partnership
Unit B113 Portview Trade Centre, 310 Newtownards Road
Contact point(s): The FCM Partnership
For the attention of: Andrew Hughes
BT4 1HE Belfast
UNITED KINGDOM
Telephone: +44 2890455188
E-mail: accordmtc@fcmpartnership.com
Fax: +44 2890455252
Internet address: http://www.fcmpartnership.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The FCM Partnership
Unit B113 Portview Trade Centre, 310 Newtownards Road
Contact point(s): The FCM Partnership
For the attention of: Andrew Hughes
BT4 1HE Belfast
UNITED KINGDOM
Telephone: +44 2890455188
E-mail: accordmtc@fcmpartnership.com
Fax: +44 2890455252
Internet address: http://www.fcmpartnership.com

Tenders or requests to participate must be sent to: The FCM Partnership
Unit B113 Portview Trade Centre, 310 Newtownards Road
Contact point(s): The FCM Partnership
For the attention of: Andrew Hughes
BT4 1HE Belfast
UNITED KINGDOM
Telephone: +44 2890455188
E-mail: accordmtc@fcmpartnership.com
Fax: +44 2890455252
Internet address: http://www.fcmpartnership.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Fold Housing Association
Holywood
United Kingdom (UK) Fold House 3 Redburn Square
UNITED KINGDOM

Habinteg Housing Association (Ulster) Ltd
22 Hibernia Street
BT18 9JE Holywood
UNITED KINGDOM

Triangle Housing Association
60 Eastermeade Gardens
BT53 6BD Ballymoney
UNITED KINGDOM

Alpha Housing Association (Northern Ireland) Ltd
6 Edgewater Road
BT3 9JQ Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Measured term contract for an all trades reactive response maintenance works service and all trades voids maintenance works service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Throughout Northern Ireland, United Kingdom.
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Contracting Authority intends to award a measured term contract for an all trades reactive response maintenance works service and all trades voids maintenance works service contract (Contract). The Contracting Authority is a consortium of housing associations which includes:
Alpha Housing (Northern Ireland) Ltd; 6 Edgewater Road, Belfast, BT3 9JQ;
Fold Housing Association; Fold House 3 Redburn Square, Holywood BT18 9HZ;
Habinteg Housing Association (Ulster) Ltd; 22 Hibernia Street, Holywood BT18 9JE;
Triangle Housing Association; 60 Eastermeade Gardens, Ballymoney BT53 6BD.
All four of the above housing associations together form the Accord Procurement Group (APG). Economic operators should note that, during the contract period other Department for Social Development Registered Housing Associations in Northern Ireland may join the Contract Authority by acceding to the Contract and require works to be provided to them under the Contract. For a list of all Registered Housing Associations that may potentially seek to use this Contract, economic operators should refer to the Department for Social Development website www.dsdni.gov.uk

The proposed works (Works) include an all trades reactive response maintenance works service and all trades voids maintenance works service. The economic operator appointed will be required to provide the Works for each individual housing association’s stock throughout Northern Ireland. The economic operator will be required to provide the Works to each association 24 hours per day 365 days per year. The Contract will be tendered in one lot and delivered through a measured term contract. Further information may be found in the memorandum of information and pre-qualification questionnaires that may be obtained from the contact point identified in Annex A.I of this notice.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45211000, 45211200, 45215213, 45215214, 50700000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The maximum duration of the Contract will be 7 years. It is proposed that the Contract will include an option for a contractual break (at the Contracting Authority’s sole discretion) at years 3 and 5. The continuance of the Contract will be subject to meeting the performance requirements as detailed within the tender documents. The Contract will be performed throughout Northern Ireland and the total value is anticipated to be approximately 2,000,000 GBP per annum but it is recognised this could change and therefore the Contracting Authority is not in a position to guarantee the value of the Works. The all trades reactive response maintenance and all trades voids maintenance works will comprise but is not limited to foundations; groundworks; fencing and gates; drainage; brickwork; masonry; roofing; carpentry and joinery; plasterwork and other finishes; painting and decorating; cleaning and clearance; glazing; plumbing; electrical; minor disabled adaptations; specialist treatments. Housing stock for each member Housing Association as of 28.2.2014 are as follows: Alpha Housing (Northern Ireland) Ltd 961 Properties; Fold Housing Association 5586 Properties; Habinteg Housing Association (Ulster) Ltd 2102 Properties; Triangle Housing Association 420 Properties.
Economic operators should note that during the contract period other Department for Social Development Registered Housing Associations in Northern Ireland may join the Contracting Authority by acceding to the Contract and require works to be provided to them under the Contract. For a list of all Registered Housing Associations that may potentially seek to use this Contract, economic operators should refer to the Department for Social Development website www.dsdni.gov.uk

Economic operators interested in the above Contract should request, complete and submit the pre-qualification questionnaire submission that they wish to be considered for.
Estimated value excluding VAT:
Range: between 14 000 000 and 25 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The maximum duration of the Contract will be 7 years. It is proposed that the Contract will include an option for a contractual break (at the Contracting Authority’s sole discretion) at years 3 and 5. The continuance of the Contract will be subject to meeting the performance requirements as detailed within the tender documents.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require bonds, deposits, guarantees or other forms of security to secure proper contractual performance. Any such requirement will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where economic operators intend to form a consortium the Contracting Authority may require such economic operators to commit to joint and several liability in respect of the Contract. No special legal form is required but one member of a consortium may be required to accept responsibility for the other member(s), and a consortium may be required to form a legal entity with appropriate parent company guarantees, collateral warranties and/or performance bonds as a condition of the award of the Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority may require parent company guarantees, collateral warranties and/or performance bonds as applicable to be entered into. Details of any other conditions will be set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Conditions for participation in the competion are set out in detail in the memorandum of information and pre-qualification questionnaires. The economic operator and/or members of the consortium must meet the requirements set out in Regulation 23 of the Public Contracts Regulations 2006. The applicable memorandum of Information and pre-qualification questionnaires are available on request from the email address listed in
Annex A.I of this notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence must be provided to demonstrate that the economic operator and/or members of the consortium have the financial and economic standing required for the Contract and in accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006. These requirements will be set out in the pre-qualification questionnaire and the memorandum of information.
Minimum level(s) of standards possibly required: Comply with the requirements of the appropriate section in the applicable pre-qualification questionnaire and memorandum of information. The memorandum of information and pre-qualification questionnaire are available on request from the email address listed in Annex A.I of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Economic operators and/or members of the consortium are required to complete the appropriate section in the pre-qualification questionnaire (please refer to memorandum of information for further information), as to their technical capacity in accordance with the provisions of Article 48 of EC Directive 2004/18/EC and in accordance with Regulation 25 of the Public Contracts Regulations 2006. The memorandum of information and pre-qualification questionnaire are available on request from the email address listed in Annex A.I of this notice. These requirements will be set out in the pre-qualification questionnaire and the memorandum of information.
Minimum level(s) of standards possibly required:
In particular, and without prejudice to the generality of the foregoing, the economic operator and/or members of the consortium are required to comply with the requirements of the memorandum of information and pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The objective criteria for choosing the limited number of economic operators (economic and financial standing, technical and professional ability) will be detailed in the memorandum of information and pre-qualification questionnaires, which will be provided to the applicant, following receipt of a written request for the pre-qualification documents in accordance with Section VI.3 (Additional Information). Please note the top 6 economic operators will be selected. Where there is a tie for 6th place, then all economic operators in 6th place will be invited to tender. For the purposes of this exercise a tie for 6th place is deemed to occur where two or more economic operators have identical scores or a score within 4 marks (out of a score of 100) of the 6th placed score.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

APG/MTC 2014
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.3.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All documentation including the memorandum of information and pre-qualification questionnaires can be obtained by sending an email requesting the documentation to accordmtc@fcmpartnership.com

A primary contact name and e-mail address for the economic operator must be included in this request. Further contact information is stated in annex A.I, A.II, A.III.
The cost of responding to the pre-qualification questionnaire and any subsequent invitation to tender and participation in the project will be borne solely by each economic operator participating. Any expenditure, work or effort undertaken prior to the contract award is at the sole risk of the economic operator participating in this procurement process. Economic operators should note that the Contracting Authority reserves the right to cancel this procurement process at any stage without reason or cost reimbursement. All discussion and correspondence will be deemed strictly subject to contract until the formal contract is entered into. The formal contract will not be binding until it has been signed and dated by the duly authorised representatives of all parties.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 2890313508

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

3.3.2014