Mechanical and Electrical Maintenance Contracts for Camden Council

Mechanical and Electrical Maintenance Contracts for Camden Council

The London Borough of Camden invites expressions of interest for 5 contracts as follows: – Contract 1: Mechanical maintenance and servicing; est. GBP 5 400 000 p.a.

United Kingdom-London: Repair and maintenance services of building installations

2015/S 032-054380

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Camden
5 Pancras Square
For the attention of: Mark Everest
N1C 4AG London
UNITED KINGDOM
Telephone: +44 2079745514
E-mail: mark.everest@camden.gov.uk

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/28

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10322&B=LBCAMDEN

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10322&B=LBCAMDEN

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender 18711 — Mechanical and Electrical Maintenance Contracts.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London.

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The London Borough of Camden invites expressions of interest for 5 contracts as follows: — Contract 1: Mechanical maintenance and servicing; est. GBP 5 400 000 p.a. — Contract 2: Maintenance of individual heating systems; est. GBP 2 900 000 p.a. — Contract 3: General electrical systems maintenance; est. GBP 2 700 000 p.a. — Contract 4: Lift Maintenance; est. GBP 900 000 p.a. — Contract 5: Ancillary Services Maintenance; est. GBP 1 000 000 p.a. The services relate to infrastructure and installations associated with Camden’s housing stock. Each contract will last five years and may be extended by up to a further 5 in accordance with the contract conditions. The estimated value of each contract given above is at 2015 prices. Further detail of the scope of the contracts and the properties covered is in the PQQ Briefing Note in the documents section of the PQQ. Each of the contracts is a ‘lot’. Applicants must complete a separate pre-qualification questionnaire and upload their section H responses and all supporting documentation separately for each lot they wish to apply for.

II.1.6)Common procurement vocabulary (CPV)

50700000, 50710000, 50711000, 50712000, 50720000, 50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total estimated value for all 5 contracts.
Estimated value excluding VAT: 64 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract may be extended up to a further 5 years from 1.4.2021 at the Contracting Authority‘s sole discretion.
Total estimated value is for 5 years at 2015 prices.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Information about lots

Lot No: 1Lot title: Contract 1: Mechanical maintenance and servicing

1)Short description

Contract 1: Mechanical maintenance and servicing.
Estimated value ~ GBP 5 400 000 per annum.
Mechanical contractor to provide resilience lead and planned preventative maintenance and repairs in the following service areas:
— Communal heating;
— Heat metering;
— Bulk gas;
— Water mains, risers, tanks;
— Remote monitoring;
— Co-ordination lead with utilities.

2)Common procurement vocabulary (CPV)

50712000, 50700000, 50710000

3)Quantity or scope

Estimated value excluding VAT: 27 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2021

5)Additional information about lots

The contract may be extended up to a further 5 years from 1.4.2021 at the Contracting Authority‘s sole discretion.
Total estimated value is for 5 years at 2015 prices.

Lot No: 2Lot title: Contract 2: Maintenance of individual heating systems

1)Short description

Contract 2: Maintenance of individual heating systems.
Estimated value ~ GBP 2 900 000 per annum.
Comprehensive service for planned preventative maintenance of and reactive repairs to individual heating systems and gas carcassing. The contract will also contain provision for installation of new boilers and systems.

2)Common procurement vocabulary (CPV)

50720000, 50700000, 50710000

3)Quantity or scope

Estimated value excluding VAT: 14 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2021

5)Additional information about lots

The contract may be extended up to a further 5 years from 1.4.2021 at the Contracting Authority‘s sole discretion.
Total estimated value is for 5 years at 2015 prices.

Lot No: 3Lot title: Contract 3: General electrical systems maintenance

1)Short description

Contract 3: General electrical systems maintenance.
Estimated value ~ GBP 2 700 000 per annum.
Electrical contractor to provide resilience lead and the following service areas:
— Lateral mains, risers;
— Estate lighting;
— Lightning protection;
— Fire protection;
— Mechanical ventilation;
— Co-ordination lead with utilities.

2)Common procurement vocabulary (CPV)

50711000, 50700000, 50710000

3)Quantity or scope

Estimated value excluding VAT: 13 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2021

5)Additional information about lots

The contract may be extended up to a further 5 years from 1.4.2021 at the Contracting Authority‘s sole discretion.
Total estimated value is for 5 years at 2015 prices.

Lot No: 4Lot title: Contract 4: Lift Maintenance

1)Short description

Contract 4: Lift Maintenance.
Estimated value ~ GBP 900 000 per annum.
Comprehensive service for planned preventative maintenance of and repairs to lift installations.

2)Common procurement vocabulary (CPV)

50750000, 50700000, 50710000

3)Quantity or scope

Estimated value excluding VAT: 4 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2021

5)Additional information about lots

The contract may be extended up to a further 5 years from 1.4.2021 at the Contracting Authority‘s sole discretion.
Total estimated value is for 5 years at 2015 prices.

Lot No: 5Lot title: Contract 5: Ancillary Services Maintenance

1)Short description

Contract 5: Ancillary Services Maintenance.
Estimated value ~ GBP 1 000 000 p.a.
Single supplier to provide planned preventative maintenance and reactive repairs to the range of services below:
— Door entry systems;
— Roller shutters;
— IRS;
— CCTV;
— Stair-lifts.

2)Common procurement vocabulary (CPV)

50711000, 50700000

3)Quantity or scope

Estimated value excluding VAT: 5 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2021

5)Additional information about lots

The contract may be extended up to a further 5 years from 1.4.2021 at the Contracting Authority‘s sole discretion.
Total estimated value is for 5 years at 2015 prices.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority will set out its requirements in the tender documents. A parent company guarantee or performance bond may be required. The Contracting Authority reserves the right to require deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the standard terms of payment detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Providers applying as a consortium or joint venture must provide full details of each member of the consortium and confirm that the grouping is a legal venture with joint and several liabilities. Each member will be jointly and severally responsible for the performance of the contract. In the case of a consortium bid a lead contractor will be required to represent the consortium.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority reserves the right to require applicants to meet certain economic, social and environmental conditions which will be set out in the Invitation to Tender (ITT).
The base conditions of contract will be those set out in the NEC3 Term Service Contract 2013.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions of Articles 45 to 50 of Directive 2004/18/EC and Regulations 23-26 of the Public Contracts Regulations 2006(as amended).
In order to be considered those expressing an interest must have a minimum annual turnover of twice the estimated annual value of the contract being applied for and a current ratio more than 0.6. These requirements are based on the medium risk status set by the Contracting Authority for this contract.
The Contracting Authority will assess applicants financial risk status based on high, medium or low risk. The assessment will consider all of the information provided by applicants.
The Contracting Authority utilise financial assessment techniques in line with Cabinet Office ‘Supplier financial appraisal guidance’ document issued in 2001 and updated in April 2008.

To express an interest and receive more information about this contract you must register on our etendering system: https://uk.eu-supply.com/lbcamden.asp

Minimum level(s) of standards possibly required: Please refer to the PQQ.
In order to be considered those expressing an interest must have a minimum annual turnover of twice the estimated annual value of the contract being applied for and a current ratio more than 0.6. These requirements are based on the medium risk status set by the Contracting Authority for this contract.
The Contracting Authority will assess applicants financial risk status based on high, medium or low risk. The assessment will consider all of the information provided by applicants.
The Contracting Authority utilise financial assessment techniques in line with OGC ‘Supplier financial appraisal guidance’ document issued in 2001 and updated in April 2008.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions of Articles 45 to 50 of Directive 2004/18/EC and Regulations 23-26 of the Public Contracts Regulations 2006 (as amended). To express an interest and receive more information about this contract you must register on our etendering system: https://uk.eu-supply.com/lbcamden.asp

Minimum level(s) of standards possibly required:
Please refer to the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: For each lot those applicants meeting the financial and other basic criteria relating to sections A to I (but excluding section H) (including the financial criteria) of the pre-qualification questionnaire will have their responses to section H of the pre-qualification questionnaire scored in accordance with the criteria set out in section H and the highest scoring 5 applicants for the lot will be invited to tender for the lot provided that they have also scored at least 60 % for their response to section H of the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To express an interest and receive more information about this contract you must register on our etendering system: https://uk.eu-supply.com/lbcamden.asp

If you have not previously registered with us simply click on the New Supplier Link shown on this page and complete/submit the form. You will then receive an email quoting your unique system user-name and password which will enable you to access all the relevant documentation via the contract opportunities link on this page and also all future advertised contract exercises via this system. Further to item iv 1.2, the number of suppliers invited to tender will depend on the quality of responses received, but will be sufficient to ensure genuine competition. The Contracting Authority is not bound to accept the lowest or any tender and confirm that the issue of the Invitation to Tender or other tender documentation does not constitute any form of instruction. As such, the Contracting Authority accepts no responsibility for any costs in relation to the preparation or submission of tenders (or for the avoidance of doubt, PQQ‘s). Please note that all prices must be quoted in GBP. The Contracting Authority undertakes to use its best endeavours to hold confidential any information provided in the proposal submitted, subject to the contracting authority‘s obligations under law, including the Freedom of Information Act 2000. However, this does not give any cast iron guarantees of confidentiality as circumstances (for example an FOIA request or a court order) may arise which require disclosure and are outside the control of the Contracting Authority. The deadline for receipt of expressions of interest shall be deemed to be met upon the receipt of a completed pre-qualification form via the Councils etendering system only. The Contracting Authority is committed to delivering social, economic and environmental benefits to its residents and local businesses. Bidders need to be aware that, should they be shortlisted, they will be asked to propose solutions to deliver the social, economic and environmental benefits specified in the Invitation to Tender and to pay the National or London living Wage to employees including their sub-contractors working on LB Camden contracts in accordance with the criteria set by the Living Wage Foundation. Tenderers should be aware that the Contracting Authority reserves the right to hold interviews during the tender process. These might be scored as part of the tender,in which case the relevant criteria will be specified in the Invitation to Tender documents. In keeping with the Contracting Authority’s commitment to sustainability, please do not include any publicity material with your submission.
Please note, the London Borough of Camden is committed to improving road safety and reducing the risk that large vehicles (over 3.5 tonnes) pose to vulnerable road users. Should you be successful and operate large vehicles, you will be asked to meet specific Work Related Road Risk requirements by the contract start date or within a specified time-frame.
Please note that TUPE may apply to this contract. The Council will issue a Statement of Position on TUPE along with the tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures).
Regulation 32A (standstill period), Regulation 47 and Regulations 47D to 47N (inclusive) of the Public Contracts Regulations 2006 (as amended). The contracting authority will incorporate a standstill period at the point of information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.2.2015