Mechanical and Electrical Maintenance Transport for Greater Manchester

Mechanical and Electrical Maintenance Transport for Greater Manchester

TfGM wishes to procure planned and reactive building, mechanical and electrical maintenance contract(s), for the maintenance of its assets throughout the Greater Manchester Region.

UK-Manchester: repair and maintenance services of building installations

2012/S 105-175630

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for Greater Manchester
2 Piccadilly Place
For the attention of: Paul Dean
M1 3BG Manchester
UNITED KINGDOM
Telephone: +44 1612441134
E-mail: paul.dean@tfgm.com

Internet address(es):

General address of the contracting authority: http://www.tfgm.com

Electronic access to information: http://www.the-chest.org.uk

Electronic submission of tenders and requests to participate: http://www.the-chest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Facilitation of Public Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Salford City Council
Salford Civic Centre, Chorley Road, Swinton
M27 5AW Salford
UNITED KINGDOM

Stockport Council
Town Hall, Edward Street
SK1 3XE Stockport
UNITED KINGDOM

Tameside Council
Wellington Road
OL6 6DL Ashton-Under-Lyne
UNITED KINGDOM

Trafford Council
Quay West, Trafford Wharf Road, Trafford Park
M17 1HH Trafford
UNITED KINGDOM

Wigan Council
Town Hall, Library Street
WN1 1YN Wigan
UNITED KINGDOM

Blackburn with Darwen Borough Council
King William Street, Town Hall
BB1 7DY Blackburn
UNITED KINGDOM

Blackpool Council
Municipal Building, Corporation Street
FY1 1NF Blackpool
UNITED KINGDOM

Warrington Borough Council
Town Hall
WA1 1UH Warrington
UNITED KINGDOM

Cheshire East Council
Westfields, Middlewich Road
CW11 1HZ Sandbach
UNITED KINGDOM

Greater Manchester Waste Disposal Authority
Medtia Chambers, 5 Barn Street
OL1 1LP Oldham
UNITED KINGDOM

Greater Manchester Police Authority
Salford Civic Centre, Chorley Road, Swinton
M27 5DA Salford
UNITED KINGDOM

Greater Manchester Fire and Rescue Authority
146 Bolton Road, Swinton
M27 8US Manchester
UNITED KINGDOM

Bolton Council
Town Hall, Victoria Square
BL1 1RU Bolton
UNITED KINGDOM

Bury Council
Town Hall, Knowsley Street
BL9 0SW Bury
UNITED KINGDOM

Manchester City Council
Manchester Town Hall, Albert Square
M60 2LA Manchester
UNITED KINGDOM

Oldham Council
Civic Centre, West Street
OL1 1UT Oldham
UNITED KINGDOM

Rochdale Council
PO Box 39, Municipal Offices, Smith Street
OL16 1LQ Rochdale
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

TfGM Building, Mechanical and Electrical Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Greater Manchester.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

TfGM wishes to procure planned and reactive building, mechanical and electrical maintenance contract(s), for the maintenance of its assets throughout the Greater Manchester Region. The contract(s) are being let by Transport for Greater Manchester but may also be used by other members of the Association of Greater Manchester Authorities and its associate members, including Bolton Council, Bury Council, Manchester City Council, Oldham Council, Rochdale Council, Salford City Council, Stockport Council, Tameside Council, Trafford Council, Wigan Council, Blackburn with Darwen Borough Council, Blackpool Council, Warrington Council, Cheshire East Council, GM Waste Disposal Authority, GM Police Authority and GM Fire and Rescue Authority.
II.1.6)Common procurement vocabulary (CPV)

50700000, 50710000, 50711000, 50712000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 000 000,00 and 5 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: TfGM will have the option to extend the term for up to an addition 24 months (60 month maximum).
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2018

Information about lots

Lot No: 1 Lot title: Security and Fire

1)Short description

Planned and reactive maintenance to assets including:
— intruder alarms,
— fire alarms,
— fire detection systems,
— fire extinguishers,
— fire sprinklers,
— door access systems/intercoms,
— PA systems,
— customer queuing systems,
— window communication systems,
— smoke vents,
— dry risers, and
— CCTV.
2)Common procurement vocabulary (CPV)

50700000, 50710000, 50711000, 50712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Heating and Ventilation

1)Short description

Planned and reactive maintenance to assets including:
— air conditioning,
— chillers,
— generators,
— air handling units,
— fan coil units,
— pressurisation units,
— gas fired boilers and water heaters,
— pumps,
— heating/hot water controls (timeclocks, thermostats etc.),
— water hygiene monitoring,
— CW storage tanks,
— building management systems, and
— compressors.
2)Common procurement vocabulary (CPV)

50700000, 50710000, 50711000, 50712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Electrical

1)Short description

Planned and reactive maintenance to assets including:
— fixed wiring tests,
— PAT testing,
— microwave safety tests,
— electric space heating,
— electric water heaters,
— lightning protection systems,
— column lighting,
— high mast lighting,
— general lighting,
— illuminated signage/bollards,
— lighting controls,
— emergency lighting,
— crossing point lights,
— hydro electric plant,
— wind turbine,
— uninterrupted power supply,
— station clocks,
— lifts, and
— escalators.
2)Common procurement vocabulary (CPV)

50700000, 50710000, 50711000, 50712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Automatic Doors

1)Short description

Planned and reactive maintenance to assets including:
— automatic doors,
— turnstiles,
— access barriers,
— bi-fold gates, and
— roller shutters.
2)Common procurement vocabulary (CPV)

50700000, 50710000, 50711000, 50712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Building

1)Short description

Planned and reactive maintenance to assets including:
— brickwork and blockwork,
— carpentry/joinery,
— drainage,
— excavation and filling,
— flagging/block paviors/concrete repairs,
— glazing,
— metalwork,
— painting and decorating,
— plastering/tiling,
— plumbing,
— renovation/demolition,
— roofing,
— flooring,
— line marking,
— minor landscaping,
— road gullies,
— petrol interceptors,
— vinyl covering, and
— graphite removal.
2)Common procurement vocabulary (CPV)

50700000, 50710000, 50711000, 50712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Route Equipment/Shelters

1)Short description

Planned and reactive maintenance to assets including:
— non-advertising bus shelters,
— metrolink shelters, and
— bus stop poles, bus stop plates and information cases.
2)Common procurement vocabulary (CPV)

50700000, 50710000, 50711000, 50712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

TfGM’s particular requirements will be set out in the ITT documentation and may include amongst other things performance bonds and/or parent company guarantees and/or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All tenders must be prepared in UK pounds sterling and all payments will be made in the same as per contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information, formalities and necessary requirements to be met will be set out in a pre-qualification questionnaire which can be obtained together with insstructions from TfGM as described in Annex A.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information, formalities and necessary requirements to be met will be set out in a pre-qualification questionnaire which can be obtained together with insstructions from TfGM as described in Annex A.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information, formalities and necessary requirements to be met will be set out in a pre-qualification questionnaire which can be obtained together with insstructions from TfGM as described in Annex A.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: The highest 4-8 scores per lot at PQQ evaluation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

13.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interested suppliers must obtain a pre-qualification questionnaire by registering an expression of interest for the opportunity entitled “TfGM Building, Mechanical and Electrical Maintenance Frameworks(s)” (ProContract contract reference NWCE-8TYB5J) via www.the-chest.org.uk/procontract/supplier.nsf. Any submissions that are not submitted by the ProContract e-tendering tool will be disqualified. Contract to be governed by English Law.

Two TfGM Building and M+E Maintenance “Bidders Open Days” will be hosted, subject to bidder interest, at the TfGM offices at 2 Piccadilly Place, Manchester, M1 3BG on the 11.6.2012 am and 13.6.2012 pm (exact time tbc) and will include a brief presentation on the scope and timefame of the prcurement process. Please contact paul.dean@tfgm.com in order to register an intention to attend.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.6.2012