Mechanical and Electrical Repairs and Maintenance Services Brighton and Hove

Mechanical and Electrical Repairs and Maintenance Services Brighton and Hove

The Maintenance and Repair of Lifts and equipment, The Maintenance and Repair Water Systems, The Maintenance and Repair of Mechanical equipment, The Maintenance and Repair of Electrical equipment.

United Kingdom-Hove: Repair and maintenance services of electrical and mechanical building installations

2013/S 134-232693

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brighton and Hove City Council
Corporate Procurement, 2nd Floor Kings House, Grand Avenue Hove
For the attention of: Claire Hutchinson
BN3 2LS Hove
UNITED KINGDOM
Telephone: +44 1273290795
E-mail: claire.hutchinson@brighton-hove.gov.uk
Fax: +44 1273291247

Internet address(es):

General address of the contracting authority: http://www.brighton-hove.gov.uk/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Mechanical and Electrical Repairs and Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Brighton and Hove.
NUTS code UKJ21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Contract is for:
— The Maintenance and Repair of Lifts and equipment,
— The Maintenance and Repair Water Systems,
— The Maintenance and Repair of Mechanical equipment,
— The Maintenance and Repair of Electrical equipment.
II.1.6)Common procurement vocabulary (CPV)

50710000, 50711000, 50712000, 50750000, 50760000, 50730000, 50720000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Brighton and Hove City Council are seeking to appoint suitably qualified contractor(s) for the provision of Mechanical and Electrical Repair and Maintenance Services for 4 years with the option to extend for a period up to 24 months subject to performance (at the Councils discretion).
Estimated value excluding VAT:
Range: between 4 000 000 and 7 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: The Maintenance and Repair of Lifts and Equipment.

1)Short description

This Lot comprises the servicing, maintenance and repair of various passenger and goods lifts and disabled hoists in Council properties.
2)Common procurement vocabulary (CPV)

50750000, 50710000, 50711000, 50712000

3)Quantity or scope

The council has over 67 passenger and goods lifts and over 35 disabled hoists in its Public, Social care and Education buildings.
Estimated value excluding VAT:
Range: between 400 000 and 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The lift and hoist work shall include:
Planned Maintenance – any maintenance activity for which a pre-determined job procedure has been documented, for which all labour, materials, tools, and equipment required to carry out the task have been estimated, and their availability assured before commencement of the task.
Emergency Maintenance – a maintenance task carried out in order to avert an immediate safety or environmental hazard, or to correct a failure with significant economic impact.
Corrective Maintenance – Any maintenance activity which is required to correct a failure that has occurred or is in the process of occurring. This activity may consist of repair, restoration or replacement of components.
Comprehensive Maintenance – Shall include regular Inspections, planned Maintenance Scheduling, to reduce breakdowns. Adjustments to lift machinery. Lubrication checks. On-site Log Card detailing all lift engineer visits. Risk Assessment Reports. Mandatory safety checks. Insurance Report priority. All replacement parts. Labour costs for repairs. Breakdown call-outs.
The comprehensive maintenance shall include the whole of the installation starting from and including the fuses or protective devices of the incoming electrical supplies in the machine room.
Lot No: 2 Lot title: The Maintenance and Repair Water Systems.

1)Short description

The contract is for the inspection, monitoring, maintenance, testing and treatment of Water Systems.
2)Common procurement vocabulary (CPV)

50730000, 50710000, 50712000, 50760000

3)Quantity or scope

Services to be provided in approximately 390 council locations including (but not limited to):
15 office locations,
11 museums,
92 educational buildings,
55 social care establishments,
and various leisure, swimming pools, water features and public facilities.
Estimated value excluding VAT:
Range: between 1 120 000 and 2 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The contract is for the inspection, monitoring, maintenance, testing and treatment of water services in accordance with Health and Safety Commission Approved Code of Practice “The Control of Legionella Bacteria in Water Systems” (L8). The works include regular inspection and testing of water quality together with all remedial works necessary to ensure the water systems meet the required standards of hygiene in approximately 390 locations, including 15 office buildings, 11 museums, 15 community centres, 92 educational buildings including schools, 55 social care and various leisure, swimming pools, water features and public facilities.
Lot No: 3 Lot title: The Maintenance and Repair of Mechanical Equipment.

1)Short description

This contract is for the servicing, maintenance and repair of gas boilers, gas services, pumps, air conditioning, air handling units, ventilation systems, heating and hot water services, plumbing, pressurisation units, automatic control system and refrigeration equipment.
2)Common procurement vocabulary (CPV)

50712000, 50710000

3)Quantity or scope

This contract is for the servicing, maintenance and repair of gas boilers, gas services, pumps, air conditioning, air handling units, ventilation systems, heating and hot water services, plumbing, pressurisation units, automatic control system and refrigeration equipment.
The works include regular servicing of plant by skilled engineers together with repairs necessary to ensure continuous, safe and efficient operation of the assets in approximately 390 locations, including (but not limited to) 15 office buildings, 11 museums, 15 community centres, 92 educational buildings including schools, 55 social care and public facilities.
Estimated value excluding VAT:
Range: between 1 520 000 and 2 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This contract is for the servicing, maintenance and repair of gas boilers, gas services, pumps, air conditioning, air handling units, ventilation systems, heating and hot water services, plumbing, pressurisation units, automatic control system and refrigeration equipment.
The works include regular servicing of plant by skilled engineers together with repairs necessary to ensure continuous, safe and efficient operation of the assets in approximately 390 locations, including (but not limited to) 15 office buildings, 11 museums, 15 community centres, 92 educational buildings including schools, 55 social care and public facilities
Lot 3. Within Lot 3 there are aspects of the work which require the contractor to be accraccredited to FGAS Certification & Gas Safe Register.
Any applicants for a particular Lot that do not demonstrate the required (current) accreditation as detailed above will not be taken through to ITT.
Lot No: 4 Lot title: Periodic Testing, Repair, Servicing and Maintenance of Electrical Equipment and Installations.

1)Short description

This Lot will be for the periodic testing of portable appliance, fixed appliance and fixed installation electrical and electronic equipment. Other areas for the electrical maintenance to be included are repairs, servicing and maintenance for electrical distribution equipment, lighting, controls including BMS and control panels, and fire alarm systems.
2)Common procurement vocabulary (CPV)

50711000, 50710000

3)Quantity or scope

This Lot will be for the periodic testing of portable appliance, fixed appliance and fixed installation testing in accordance with BS 7671: 2008 (amended 2011) including Guidance Note 3 – Inspection and Testing, Electricity at Work Regulations 1989 and The Health and Safety at Work etc. Act 1974 encompassing almost 400 buildings. Other areas for the electrical maintenance to be included are repairs, servicing and maintenance for electrical distribution equipment, lighting, controls including BMS and control panels, and fire alarm systems. There will also be a requirement to provide a reactive emergency response service to attend to electrical faults.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 950 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of any deposits and bonds required by the Contracting Authority will be set out in the TenderDocuments.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of main terms and conditions of financing and payment required will be set out in the TenderDocuments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants will be asked to complete a prequalification questionnaire where all requirements will be detailed. Expressions of interest must be by completed pre-qualification questionnaire – obtained from the South East Business Portal: https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001

Interested companies should search for opportunities against Brighton and Hove City Council. Questionnaires should be returned to the correspondence address in section 1, and must be returned in an unmarked envelope by the date stipulated in IV.3.4).
Lot 3. Within Lot 3 there are aspects of the work which require the contractor to be accredited to FGAS Certification and Gas Safe Register. Any applicants for a particular Lot that do not demonstrate the required (current) acceditation as detailed above will not be taken through to ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All applicants will be asked to complete a prequalification questionnaire where all requirements will be detailed. Expressions of interest must be by completed pre-qualification questionnaire – obtained from the South East Business Portal: https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001

Interested companies should search for opportunities against Brighton and Hove City Council. Questionnaires should be returned to the correspondence address in section 1, and must be returned in an unmarked envelope by the date stipulated in IV.3.4).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All applicants will be asked to complete a prequalification questionnaire where all requirements will be detailed. Expressions of interest must be by completed pre qualification questionnaire – obtained from the South East Business Portal: https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001

Interested companies should search for opportunities against Brighton and Hove City Council. Questionnaires should be returned to the correspondence address in section 1, and must be returned in an unmarked envelope by the date stipulated in IV.3.4).
Minimum level(s) of standards possibly required:
Lot .Within Lot 3 there are aspects of the work which require the contractor to be accredited to FGAS Certification and Gas Safe Register. Any applicants for a particular Lot that do not demonstrate and evidence the required (current) acceditation as detailed above will not be taken through to ITT.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: We anticipate inviting to tender a minimum 5 bidders per lot. Objective criteria for choosing the limited number of candidates as outlined in the Pre-Qualification Document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

4529
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 93-158553 of 15.5.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.8.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Brighton and Hove City Council will incorporate a minimum 10 calendar days standstill period at the point information on the decision to award the contract is communicated to tenderers. This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill
period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in section I.1) within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts regulations 2006 (as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months) (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision Brighton and Hove City Council (the Contracting Authority as appropriate) is obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.7.2013