Mechanical Electrical and Building Maintenance Services Birmingham

Mechanical Electrical and Building Maintenance Services Birmingham

Grade 1 listed buildings maintenance and management. — HVAC management in specialist environments.

United Kingdom-Birmingham: Repair and maintenance services of electrical and mechanical building installations

2014/S 199-351729

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Performances Birmingham Ltd
Symphony Hall, Broad Street
For the attention of: Natalie Hurdwell
B1 2EA Birmingham
UNITED KINGDOM
Telephone: +44 1216445030
E-mail: natalie.hurdwell@thsh.co.uk
Fax: +44 1212121982

Internet address(es):

General address of the contracting authority: www.thsh.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA17361

Further information can be obtained from: Performances Birmingham Ltd
Symphony Hall, Broad Street
For the attention of: Natalie Hurdwell
B1 2EA Birmingham
UNITED KINGDOM
Telephone: +44 1216445030
E-mail: natalie.hurdwell@thsh.co.uk
Fax: +44 1212121982
Internet address: www.thsh.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Performances Birmingham Ltd
Symphony Hall, Broad Street
For the attention of: Natalie Hurdwell
B1 2EA Birmingham
UNITED KINGDOM
Telephone: +44 1216445030
E-mail: natalie.hurdwell@thsh.co.uk
Fax: +44 1212121982
Internet address: www.thsh.co.uk

Tenders or requests to participate must be sent to: Performances Birmingham Ltd
Symphony Hall, Broad Street
For the attention of: Natalie Hurdwell
B1 2EA Birmingham
UNITED KINGDOM
Telephone: +44 1216445030
E-mail: natalie.hurdwell@thsh.co.uk
Fax: +44 1212121982
Internet address: www.thsh.co.uk

I.2)Type of the contracting authority

Other: Charitable Trust

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The provision of mechanical, electrical and building maintenance services for Town Hall, Birmingham.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Birmingham Town Hall.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Town Hall is 1 of 2 iconic venues managed by Performances Birmingham Ltd at the heart of the city of Birmingham. Together with Symphony Hall they present an exciting and varied programme of over 600 concerts and events each year.
Performances Birmingham Ltd (PBL) is an independent charitable trust and is controlled by Birmingham City Council.
Performances Birmingham Ltd intend to appoint a service provider to continue the delivery of mechanical and electrical support to the Town Hall venue including an in-house presence effective for the period April 2015 — March 2018, with an option to extend for a further 2 years from that date. Additionally, PBL propose to include building fabric maintenance within the service scope.
Importantly we are looking for a service provider with experience in the following:
— Grade 1 listed buildings maintenance and management.
— HVAC management in specialist environments.
— Working within an event driven environment with impacts upon service level requirements and support needs.
— Managing contracts with a permanent on-site presence.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=138802

II.1.6)Common procurement vocabulary (CPV)

50710000, 50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total cost over 3 years.
Estimated value excluding VAT:
Range: between 350 000 and 400 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The proposed contract term is three years, with the option to extend for a further 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2008/S 101-135899 of 27.5.2008

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:138802)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.10.2014