Mechanical and Electrical Consultancy Services Framework

The Contracting Authority will host a ‘Supplier Information Day’ Friday, 22.4.2016 at Lancaster University.

United Kingdom-Lancaster: Engineering design services for mechanical and electrical installations for buildings

2016/S 059-099966

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancaster University
Bailrigg Campus
For the attention of: Jessica Mottershaw
LA1 4YW Lancaster
UNITED KINGDOM
E-mail: j.mottershaw@lancaster.ac.uk

Internet address(es):

General address of the contracting authority: www.lancaster.ac.uk

Address of the buyer profile: http://www.lancaster.ac.uk/procurement/category-management/categories

Further information can be obtained from: Lancaster University
Bailrigg Campus
Contact point(s): Jessica Mottershaw via In-Tend Portal
LA1 4YW Lancaster
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/lancaster/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Lancaster University
Bailrigg Campus
Contact point(s): Jessica Mottershaw via In-Tend Procurement Portal
LA1 4YW Lancaster
UNITED KINGDOM
E-mail: j.mottershaw@lancaster.ac.uk
Internet address: https://in-tendhost.co.uk/lancaster/

Tenders or requests to participate must be sent to: Lancaster University
Bailrigg Campus
Contact point(s): Jessica Mottershaw via In-Tend Procurement Portal
LA1 4YW Lancaster
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/lancaster/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Mechanical and Electrical Consultancy Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKD4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

It is anticipated that services to be delivered under this Framework will be part funded by the European Regional Development Fund Programme 2014 to 2020. The Contracting Authority (Lancaster University) is inviting Economic Operators to participate in this Restricted procurement process with the aim of establishing an Mechanical and Electrical Consultancy Services Framework to support the Authority’s projected capital spend of over 159 000 000 GBP over the next 4 years.

For full details, please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster

Economic Operators may apply for any or all Lots (1-3). If less than 4 Economic Operators meet the requirements to get on each Framework Lot, the Contracting Authority reserves the right to proceed to establish the Framework with less than 4 Economic Operators on each Lot or to cancel the procurement of that Lot. The maximum number of Economic Operators awarded a place on each Lot may increase only where 2 or more Economic Operators have tied scores, and are jointly placed in the last position (4^th) in respect of each Lot.

The Contracting Authority will host a ‘Supplier Information Day’ Friday, 22.4.2016 commencing 10:30 at Lancaster University, Bailrigg Campus, Lancaster, LA1 4YW, UK. Attendance is optional, however, it is highly recommended that attendees have read all published procurement documents ahead of attending the Supplier Information Day. The aim of this session is to provide attendees with an overview of the University, their requirements, the procurement process, the e-tendering system and to respond to any questions attendees may wish to ask about any aspect of the tender or process.
Questions (anonymised) and their answers will be documented and shared publicly via the In-Tend clarification function. The expected duration is approximately 2 hours. Attendees will be able to explore the campus grounds afterwards but this is likely to be unaccompanied. A maximum of 2 attendees per Economic Operator is permitted to attend.
Suppliers must register your intention to attend via the In-Tend ‘correspondence’ function by close of business Tuesday, 19.4.2016.

II.1.6)Common procurement vocabulary (CPV)

71321000, 71334000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Lots are divided into value bands, which relate to potential projects: Lot 1) 0-4 000 000 GBP, Lot 2) 4 000 001- 20 000 000 GBP, Lot 3) 20 000 001-60 000 000 GBP.
The Framework will run for a period of 2 years with a further 2 12-month options to extend — total possible duration of 4 years. The collective Framework procurement documents consist of and so refer to 4 Lots, and the Contracting Authority aims to appoint 4 Economic Operators to each Framework Lot.
Estimated value excluding VAT:
Range: between 2 000 000 and 5 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1: 0-4 000 000 GBP

1)Short description

This Lot will cover Mechanical and Engineering Services for potential projects within the value band of 0-4 000 000 GBP. The Framework will run for a period of 2 years with a further 2 12-month options to extend — total possible duration of 4 years.

The Contracting Authority aims to appoint 4 Economic Operators to each Framework Lot. Economic Operators appointed to each Lot will be ranked. Over the life of the Framework, the Contracting Authority will ‘call-off’ / award packages of work either on the basis of a direct award to Rank 1 or further/mini-competition. For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/

2)Common procurement vocabulary (CPV)

71321000, 71334000

3)Quantity or scope

This lot relates to Mechanical and Engineering Services for projects with a construction value of up to 4 000 000 GBP.
Estimated value excluding VAT:
Range: between 300 000 and 700 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

All further information can be found within the procurement documentation found at https://in-tendhost.co.uk/lancaster

Lot No: 2 Lot title: Lot 2 — 4 000 001-20 000 000 GBP

1)Short description

This Lot will cover Mechanical and Engineering Services for potential projects within the value band of 4 000 001-20 000 000 GBP. The Framework will run for a period of 2 years with a further 2 12-month options to extend — total possible duration of 4 years.

2)Common procurement vocabulary (CPV)

71321000, 71334000

3)Quantity or scope

This lot relates to Mechanical and Engineering Services for projects with a construction value between 4 000 001 and 20 000 000 GBP.
Estimated value excluding VAT:
Range: between 700 000 and 1 800 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

All further information can be found within the procurement documentation found at https://in-tendhost.co.uk/lancaster

Lot No: 3 Lot title: Lot 3 — 20 000 001-60 000 000

1)Short description

This Lot will cover Mechanical and Engineering Services for potential projects within the value band of 8 000 001-20 000 000 GBP. The Framework will run for a period of 2 years with a further 2 12-month options to extend — total possible duration of 4 years.

2)Common procurement vocabulary (CPV)

71321000, 71334000

3)Quantity or scope

This lot relates to Mechanical and Engineering Services for projects with a construction value between 20 000 001 and 60 000 000 GBP.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

All further information can be found within the procurement documentation found at https://in-tendhost.co.uk/lancaster

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see procurement documents available at http://in-tendhost.co.uk/lancaster/

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see procurement documents available at http://in-tendhost.co.uk/lancaster/

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability. For more information, please see procurement documents available at http://in-tendhost.co.uk/lancaster/

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Please see procurement documents available at http://in-tendhost.co.uk/lancaster/

The Framework terms and conditions and the Call-Off terms and conditions are non-negotiable.
Submissions can only be made in full acceptance of these.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: For full details, please refer to the suite of procurement documents available at http://in-tendhost.co.uk/lancaster/

Economic Operators will be excluded from the procurement process if they meet the mandatory grounds for exclusion or if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if the Economic Operator has been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security (except where this is disproportionate).
Economic Operators may be excluded (subject to self-cleaning) from the procurement process if they meet the discretionary grounds for exclusion detailed in the procurement documents. Economic Operators will be excluded from the process if they fail questions indicated within the documentation as pass/fail or if they score a mark which permits the evaluation panel to cease marking the tender and disqualify it completely.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic Operators will be excluded from the procurement process, as detailed in the procurement documents, if they fail questions indicated within the documentation as pass/fail or if they score a mark which permits the evaluation panel to cease marking the tender and disqualify it completely.
The Contracting Authority will assess the level of financial risk that the Economic Operator presents on a pass/fail basis. The Economic Operator’s latest accounts must show a net surplus for at least the last 2 consecutive years, and their latest filed financial accounts must evidence a ratio of at least 1:1 Net Assets: Net Liabilities. If an Economic Operator does not meet these requirements, in the absence of justification relating to the organisation’s capital and financial structure which evidences financial stability/viability, the Economic Operator will fail and their submission will be disqualified in its entirety.
It is mandatory that Economic Operators must have, or commit to obtaining prior to contract commencement, the following levels of insurance: Lot 1 — 10 000 000 GBP — Employer’s Liability Insurance; 10 000 000 GBP — Public Liability Insurance; and 5 000 000 GBP — Professional Indemnity Insurance. Lot 2 and 3 — 10 000 000 GBP — Employer’s Liability Insurance; 10 000 000 GBP — Public Liability Insurance and 10 000 000 GBP — Professional Indemnity Insurance.

For full details, please refer to the procurement documents available at http://in-tendhost.co.uk/Lancaster/

Minimum level(s) of standards possibly required: For full details, please see procurement documents available at http://in-tendhost.co.uk/Lancaster/

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

For full details, please see procurement documents available at http://in-tendhost.co.uk/Lancaster/

Minimum level(s) of standards possibly required:

Please see procurement documents available at http://in-tendhost.co.uk/lancaster/

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15: and maximum number 24

Objective criteria for choosing the limited number of candidates: The Pre-Qualification Questionnaire available at https://in-tendhost.co.uk/lancasterdetails the terms on which the Contracting Authority will down-select a minimum of 5 and a maximum of 8 of the highest scoring Economic Operators per lot to participate in the Invitation to Tender stage. There are 3 Lots.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Response to the cost schedule (financial submission). Weighting 40

2. Service delivery and management. Weighting 15

3. Collaborative working with the professional project team. Weighting 15

4. Resource and expertise. Weighting 10

5. Collaboration with contractors — design services. Weighting 10

6. Costing and value for money. Weighting 5

7. Sustainability and innovation. Weighting 5

8. Acceptance of the terms and conditions of contract (yes/no, pass/fail)

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SP/E/16/783

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.5.2016 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

Lancaster University, Bailrigg Campus, Lancaster, LA1 4YW, United Kingdom.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Early 2018, if the Framework options to extend are not taken up. Early 2020, if the Framework options to extend are taken up.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): It is anticipated that services delivered under this Framework will be part funded by the European Regional Development Fund Programme 2014 to 2020.

VI.3)Additional information

It is anticipated that services delivered under this Framework will be part funded by the European Regional Development Fund Programme 2014 to 2020.
It is the Contracting Authority’s intention to use electronic ordering, invoicing and payment.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University Secretary, Lancaster University
University House
LA1 4YW Lancaster
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Pursuant to Regulation 87 of the Public Contracts Regulations 2015, the Contracting Authority will allow a 10-day standstill period between the date of communicating their intention to award a contract and proceeding to award a contract.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.3.2016