Mechanical and Electrical Term Contract London Borough of Tower Hamlets

Mechanical and Electrical Term Contract London Borough of Tower Hamlets

Works will include small value jobbing repairs together with cyclical and statutory works including legionella testing and remedial works to water systems, PAT testing and periodic inspections of electrical installations.

United Kingdom-London: Construction work

2014/S 063-107556

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Tower Hamlets
HamletsMulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk

Internet address(es):

General address of the contracting authority: http://www.towerhamlets.gov.uk/

Address of the buyer profile: www.towerhamlets.gov.uk/data/business/data/council-business/index.cfm

Further information can be obtained from: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm
https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm
Northumberland
UNITED KINGDOM
Internet address: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm
https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm
UNITED KINGDOM
Internet address: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

Tenders or requests to participate must be sent to: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm
https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm
UNITED KINGDOM
Internet address: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DR4455 Mechanical and Electrical Term Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various sites within the London Borough of Tower Hamlets.
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Authority wish to procure a measured term contract for Mechanical and Electrical works for the Council portfolio of operational buildings. The contract will be let for a period of three years and will cover general responsive and out of hours works. Works will include small value jobbing repairs together with cyclical and statutory works including legionella testing and remedial works to water systems, PAT testing and periodic inspections of electrical installations.
Works orders will be routed through a council helpdesk during office hours and the measured term contractor(s) will be required to provide out of hours duty contacts for direct orders.
This contract will be split into 2 lots – Lot 1 covering Mechanical works and Lot 2 covering Electrical works.
II.1.6)Common procurement vocabulary (CPV)

45000000, 50000000, 71314100, 50116100, 45311100, 71333000, 45259300, 45331000, 45330000, 44611500, 65100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Repair and Maintenance work to Electrical and Mechanical systems to public buildings within the London Borough of Tower Hamlets.
Estimated value excluding VAT: 12 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Mechanical

1)Short description

Responsive repair and cyclical maintenance work to mechanical installations in the London Borough of Tower Hamlets public buildings portfolio. This will also include an out of hours emergency response service.
Works content will be as II.1.5 above, however works orders will be divided between the two lots based on the principal type of work. The two lots are intended to be of similar value, being estimated at GBP 6,000,000 each over the life of the contract.
Mechanical works will include heating systems, gas maintenance, legionella testing and works, air conditioning systems, pumps, pressure vessels, other specialist and related works as required.
2)Common procurement vocabulary (CPV)

45000000, 50000000, 71314100, 50116100, 45311100, 71333000, 45259300, 45331000, 45330000, 44611500, 65100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Electrical

1)Short description

Responsive repairs and cyclical maintenance work to electrical installations in the London Borough of Tower Hamlets public buildings portfolio. This will also include an out of hours emergency response service.
Works content will be as II.1.5 above, however works orders will be divided between the two lots based on the principal type of work. The two lots are intended to be of similar value, being estimated at GBP 6,000,000 each over the life of the contract.
Electrical works will include general electrical works, power, lighting, periodic testing, PAT testing, other specialist and related works as required.
2)Common procurement vocabulary (CPV)

45000000, 50000000, 71314100, 50116100, 45311100, 71333000, 45259300, 45331000, 45330000, 44611500, 65100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders must be in GBP and all payments under the contract shall be made in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Minimum Accreditation Requirements:
Lot 1 – Mechanical: NICEIC or ECA Registration; Gas Safe Registration; CHAS Accreditation:
Lot 2 – Electrical: NICEIC or ECA Registration; CHAS Accreditation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Company turnover must be 2 x anticipated average annual value for each lot, being GBP 1,500,000 to GBP 2,000,000.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A questionnaire setting out the Council’s requirements is available from the address at I.1 and must be returned duly complete to that address by the deadline indicated in IV.3.4.
Minimum level(s) of standards possibly required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DR4455
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small ormedium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The London Borough of Tower Hamlets expects that a minimum of 75 % of works (measured by value) will be directly delivered by the economic operator(s).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Tower Hamlets
Mulberry Place
E14 2BG London
UNITED KINGDOM

Body responsible for mediation procedures

London Borough of Tower Hamlets
Mulberry Place
E14 2BG London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of 10 calendar day standstill period (or a minimum of 15 if the communication method used is not electronic).The award decision notice will specify the criteria for the award of the contracts, the reasons for the decision,including the characteristics and relative advantages, the name and score of the successful tenders; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contracts. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The new limitation period will apply specifically where a bidder brings an ‘ineffectiveness claim’. There is a 6 month long-stop period that will be shortened to 30 days where the authority has published an award notice, or where they have notified the losing bidders of their exclusion, and given proper reasons.
VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Tower Hamlets
Mulberry Place
E14 2BG London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:27.3.2014