Mechanical Installation Repair and Maintenance Work Plymouth

Mechanical Installation Repair and Maintenance Work Plymouth

The Council wishes to procure mechanical installations repair and maintenance work on the Council’s property and estate portfolio which may include schools and other partners if they choose to participate. 

United Kingdom-Plymouth: Repair and maintenance services

2014/S 120-213932

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth City Council
Strategic Procurement Unit, Civic Centre, Floor 13, Armada Way
For the attention of: Phil Hooper
PL1 2AA Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk

Internet address(es):

General address of the contracting authority: www.plymouth.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: ProContract
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: ProContract
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: ProContract
www.supplyingthesouthwest.org.uk If you experience problems using this website, please e-mail procurement@plymouth.gov.uk for guidance.
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Mechanical Installations Maintenance, Repair and Refurbishment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Plymouth.

NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council wishes to procure mechanical installations repair and maintenance work on the Council’s property and estate portfolio which may include schools and other partners if they choose to participate. The successful supplier will provide a flexible labour force with specialist supervision, adequate materials, plant and transport and be expected to respond to instructions from the Council’s authorised officers and to carry out works based on a priority system of official orders identifying the urgency of response required. The successful supplier will provide a twenty four hour on-call service where specified, to provide a complete emergency repairs and maintenance service to the Council throughout a 24 hour, 7 day week including cover during annual and public holidays. Suppliers should be aware that there is no guaranteed quantity, type or continuity of work or spend during the life of the contract.

II.1.6)Common procurement vocabulary (CPV)

50000000507120005071000050700000453300004535000045351000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 732 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 x 12 months.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the Contract Agreement.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will consider bids from companies or from consortia/joint ventures. However, legal entities must be formed prior to contract award. The Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Will be detailed in a pre-qualification questionnaire and are as set out in Regulations 23 – 26 of the UK Public Contract Regulations 2006 (as amended).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 24 of the UK Public Contract Regulations 2006 (as amended).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 25 of the UK Public Contract Regulations 2006 (as amended).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TC/14057
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Plymouth City Council
Civic Centre, Armada Way,
PL1 2AA Plymouth
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Plymouth City Council incorporates a minimum 10-calendar-day standstill period at the point information on the contract award is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in point I.1 of this notice.
Bidders should refer to the UK Public Contracts Regulations 2006 (as amended) regarding remedies and seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.6.2014