Mechanical Plant Repair London

Mechanical Plant Repair London

Contract for the provision of electrical and mechanical plant and equipment – maintenance and repair in the London Borough of Redbridge.

UK-Ilford: repair and maintenance services of valves

2012/S 112-185834

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Redbridge
Strategic Procurement, 5th Floor Rear, Lynton House, 255-259 High Road
Contact point(s): Mr Stephen Moon
For the attention of: Mr Stephen Moon
IG1 1NN Ilford
UNITED KINGDOM
Telephone: +44 2087083143
E-mail: stephen.moon@redbridge.gov.uk
Fax: +44 2087083716

Internet address(es):

General address of the contracting authority: www.londontenders.org

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the provision of electrical and mechanical plant and equipment – maintenance and repair in the London Borough of Redbridge.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various Sites within the London Borough of Redbridge.
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Experienced service providers are being sought to undertake the Contract, which comprises the Maintenance and Repair of the following plant and equipment broken down into Lots and also geographically North and South of the Authority:
1. Air conditioning and ventilation plant maintenance and repair (North)
2. Air conditioning and ventilation plant maintenance and repair (South)
These Lots are for routine servicing, maintenance and occasional replacement of air conditioning, air handling units, heat pumps and air cooled condensers and fans.
a) Service visits, at the specified intervals.
b) An on-call breakdown service during normal working hours.
c) An out-of-hours call-out service on selected sites.
d) Plant replacement where directed and authorised by the Engineer
3. Commercial boiler plant maintenance and repair (North)
4. Commercial boiler plant maintenance and repair (South)
These Lots are for routine servicing, maintenance and inspection of centralised atmospheric gas, pressure gas, biomass and oil fired boiler plant and associated pumps, controls and ancillaries, gas fired water heaters and cleaning of fan convector heaters.
a) Service visits, at the specified intervals, to each plant.
b) A soundness gas test of boiler/plant room at time of each service.
c) An on-call breakdown service during normal working hours.
d) An out-of-hours call-out service on selected sites.
e) Plant replacement where directed and authorised by the Engineer.
f) Cleaning only of fan convector units.
g) An annual soundness test and inspection of the entire gas installation on residential sites.
5. Portable appliance testing in the London Borough OF Redbridge (North)
6. Portable appliance testing in the London Borough OF Redbridge (South)
Portable Appliance Testing is carried out as a routine to determine whether the equipment is in a satisfactory condition.
In-Service testing will involve the following:
(a) Preliminary inspection
(b) Earth continuity tests (for Class 1 equipment)
(c) Insulation testing (Which may sometimes be substituted by earth leakage measurement)
(d) Functional checks.
7. Water hygiene and mixing valves maintenance and repair (North)
8. Water hygiene and mixing valves maintenance and repair (South)
These Lots are for carrying out the monitoring and inspection of the hot and cold water services. Carrying out the annual, quarterly and monthly tasks laid out within the Approved Code of Practice and Guidance L8 “Legionnaires Disease”. The control of Legionella Bacteria in Water Systems and provide adequate training to the site staff to carry out the weekly tasks.
Interested Organisations are eligible to apply for all Lots or for any combination of Lots.
II.1.6)Common procurement vocabulary (CPV)

50512000, 50513000, 50800000, 50730000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Air conditioning and ventilation plant maintenance and repair (North)

1)Short description

This Lot is for routine servicing, maintenance and occasional replacement of air conditioning, air handling units, heat pumps and air cooled condensers and fans.
a) Service visits, at the specified intervals.
b) An on-call breakdown service during normal working hours.
c) An out-of-hours call-out service on selected sites.
d) Plant replacement where directed and authorised by the Engineer
2)Common procurement vocabulary (CPV)

50512000, 50513000, 50800000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Air conditioning and ventilation plant maintenance and repair (South)

1)Short description

This Lot is for routine servicing, maintenance and occasional replacement of air conditioning, air handling units, heat pumps and air cooled condensers and fans.
a) Service visits, at the specified intervals.
b) An on-call breakdown service during normal working hours.
c) An out-of-hours call-out service on selected sites.
d) Plant replacement where directed and authorised by the Engineer
2)Common procurement vocabulary (CPV)

50512000, 50513000, 50800000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Commercial boiler plant maintenance and repair (North)

1)Short description

This Lot is for routine servicing, maintenance and inspection of centralised atmospheric gas, pressure gas, biomass and oil fired boiler plant and associated pumps, controls and ancillaries, gas fired water heaters and cleaning of fan convector heaters.
a) Service visits, at the specified intervals, to each plant.
b) A soundness gas test of boiler/plant room at time of each service.
c) An on-call breakdown service during normal working hours.
d) An out-of-hours call-out service on selected sites.
e) Plant replacement where directed and authorised by the Engineer.
f) Cleaning only of fan convector units.
g) An annual soundness test and inspection of the entire gas installation on residential sites.
2)Common procurement vocabulary (CPV)

50512000, 50513000, 50800000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Commercial boiler plant maintenance and repair (South)

1)Short description

This Lot is for routine servicing, maintenance and inspection of centralised atmospheric gas, pressure gas, biomass and oil fired boiler plant and associated pumps, controls and ancillaries, gas fired water heaters and cleaning of fan convector heaters.
a) Service visits, at the specified intervals, to each plant.
b) A soundness gas test of boiler/plant room at time of each service.
c) An on-call breakdown service during normal working hours.
d) An out-of-hours call-out service on selected sites.
e) Plant replacement where directed and authorised by the Engineer.
f) Cleaning only of fan convector units.
g) An annual soundness test and inspection of the entire gas installation on residential sites.
2)Common procurement vocabulary (CPV)

50512000, 50513000, 50800000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Portable appliance testing in the london borough of redbridge (North)

1)Short description

Portable Appliance Testing is carried out as a routine to determine whether the equipment is in a satisfactory condition.
In-Service testing will involve the following:
(a) Preliminary inspection
(b) Earth continuity tests (for Class 1 equipment)
(c) Insulation testing (Which may sometimes be substituted by earth leakage measurement)
(d) Functional checks.
2)Common procurement vocabulary (CPV)

50512000, 50513000, 50800000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Portable appliance testing in the london borough of redbridge (South)

1)Short description

Portable Appliance Testing is carried out as a routine to determine whether the equipment is in a satisfactory condition.
In-Service testing will involve the following:
(a) Preliminary inspection
(b) Earth continuity tests (for Class 1 equipment)
(c) Insulation testing (Which may sometimes be substituted by earth leakage measurement)
(d) Functional checks.
2)Common procurement vocabulary (CPV)

50512000, 50513000, 50800000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Water hygiene and mixing valves maintenance and repair (North)

1)Short description

This Lot is for carrying out the monitoring and inspection of the hot and cold water services. Carrying out the annual, quarterly and monthly tasks laid out within the Approved Code of Practice and Guidance L8 “Legionnaires Disease”. The control of Legionella Bacteria in Water Systems and provide adequate training to the site staff to carry out the weekly tasks.
2)Common procurement vocabulary (CPV)

50512000, 50513000, 50800000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Water hygiene and mixing valves maintenance and repair (South)

1)Short description

This Lot is for carrying out the monitoring and inspection of the hot and cold water services. Carrying out the annual, quarterly and monthly tasks laid out within the Approved Code of Practice and Guidance L8 “Legionnaires Disease”. The control of Legionella Bacteria in Water Systems and provide adequate training to the site staff to carry out the weekly tasks.
2)Common procurement vocabulary (CPV)

50512000, 50513000, 50800000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: JCC Conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 candidates for each Lot but the Authority reserves the right to invite a sufficient number of candidates in order to ensure genuine competition.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Technical/Quality. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DNWC-8URCEQ
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.7.2012 – 20:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.7.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As in I.1

Body responsible for mediation procedures

CEDR Solve – International Dispute Resolution Centre
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail: info@cedr-solve.com
Telephone: +44 2075366000
Internet address: http://www.cedr.com/
Fax: +44 2075366001

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

As in I.1

VI.5)Date of dispatch of this notice:11.6.2012

Contract for the provision of electrical and mechanical plant and equipment – maintenance and repair in the London Borough of Redbridge.