Media Buying Services Tender Belfast

Provision of Media Buying Services for Printed Advertisements in relation to recruitment, public notices, contract/tender notices and run of paper.

United Kingdom-Belfast: Advertising services

2015/S 090-161950

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Business Services Organisation, Procurement and Logistics Service on behalf of the contracting authorities listed herein
77 Boucher Cres
Contact point(s): UKNO
BT12 6HU Belfast
UNITED KINGDOM
E-mail: cathi.tregaskis@hscni.net

Internet address(es):

Electronic access to information: www.e-sourcing.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.e-sourcing.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Belfast Health and Social Care Trust

Northern Health and Social Care Trust

South Eastern Health and Social Care Trust

Western Health and Social Care Trust

Southern Health and Social Care Trust

Health and Social Care Board

Business Services Organisation

Northern Ireland Ambulance Service

Northern Ireland Medical Dental Training Agency

Patient Client Council

Northern Ireland Practice and Education Council

Northern Ireland Social Care Council

Public Health Agency

Regulation and Quality Improvement Authority

Northern Ireland Guardian Ad Litem Agency

Northern Ireland Fire and Rescue Service

Northern Ireland Blood Transfusion Service

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Media Buying Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Belfast HSC Trust.
Northern HSC Trust.
South Eastern Eastern HSC Trust.
Western HSC Trust.
Southern HSC Trust.
Health and Social Care Board.
Business Services Organisation.
Northern Ireland Ambulance Service.
Northern Ireland Blood Transfusion Service.
Northern Ireland Medical and Dental Training Agency.
Patient Client Council.
Northern Ireland Practice and Education Council.
Northern Ireland Social Care Council.
Northern Ireland Fire and Rescue Service.
Public Health Agency.
Regulation and Quality Improvement Authority.
Northern Ireland Guardian Ad Litem Agency.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of Media Buying Services for Printed Advertisements in relation to recruitment, public notices, contract/tender notices and run of paper. In addition Targeted Media for recruitment and related advertising.
It is anticipated that any resultant contract will be up to a duration of 36 months with the option to extend for any period up to and including 24 months.

II.1.6)Common procurement vocabulary (CPV)

79341000, 79341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is anticipated that any resultant contract will be up to a duration of 3 years with the option to extend for any period up to and including 24 months. The estimated annual value of the Contract is 1 072 000 GBP.
The contract is not divided into Lots for the following reason:-
The nature of the service provision requirements doesn’t lend itself to lot division.
It should be noted that 1 072 000 GBP represents the projected annual value of the contract. This may reduce significantly when a new service delivery model is complete. Moreover, the range of 5 350 000 GBP and 6 700 000 GBP represents a 5 year value to facilitate any additional costs in relation to new media channels engaged.
Estimated value excluding VAT:
Range: between 5 350 000 and 6 700 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority may require from tenderers guarantees or other security acceptable to the Contracting Authority. Details will be included in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Contracting Authority may require parties to commit to joint and several liability in respect of the Contract. Alternatively the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and/or performance bonds (as applicable) to be entered into by other economic operators.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.
Minimum level(s) of standards possibly required: The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.
Minimum level(s) of standards possibly required:
The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

14413

IV.3.2)Previous publication(s) concerning the same contract

Notice number in the OJEU: 2014/S 239-420787 of 11.12.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.5.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 150 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

The cost of responding to this ITT and participation in the procurement process generally will be borne solely by each economic operator participating. Any expenditure, work or effort undertaken prior to a contract award is at the sole risk of the economic operator participating in this procurement process. Economic Operators should note that the Contracting Authority reserves the right to cancel this procurement process at any stage. Any date given in Section IV above is a best estimate at the time of despatch. The Contracting Authority reserves the right to extend any such date within the scope of the applicable procurement regulations.
Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: BSO PaLS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.5.2015