Media Monitoring Tender Birmingham

Media Monitoring Tender Birmingham

The University of Birmingham invites tenders for the supply of Media Monitoring press release distribution service and online journalist database.

United Kingdom-Birmingham: Miscellaneous services

2013/S 184-318054

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Procurement Division, Aston Webb ‘B’ Block, Edgbaston
Contact point(s): http://in-tendhost.co.uk/universityofbirmingham
For the attention of: Marie Kimberley MCIPS
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214158807
E-mail: m.kimberley.1@bham.ac.uk
Fax: +44 1214143459

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Media Monitoring.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of Birmingham invites tenders for the supply of Media Monitoring press release distribution service and online journalist database. The intention is to establish a framework agreement with suitably qualified Supplier(s) who will provide the University’s Media Monitoring press release distribution service and online journalist database. The requirement shall be split into two Lots Supplier(s) will be able to submit a response for either one or all Lots detailing which Lot(s) they are tendering for. Preference will be given to suppliers who are able to fulfil both Lots to the relevant standard.
The Media Monitoring provider will be required to monitor and deliver media coverage of the University of Birmingham and associated organisations in printed media (national and regional newspapers magazines specialist trade publications etc) broadcast media (national and regional radio and television) international media and online and provide regular impact analysis or the tools in which to do so.
The online journalist database and press release distribution service provider will be required to provide an online system with uptodate journalist names contact details and job titles which can then be used to create and share distribution lists and issue press releases.
LOT 1 Media Monitoring Analysis & Archiving
Monitoring of media coverage associated with our keywords and including:
National print media
Local print media
National broadcast media
Local broadcast media
International media
Online media
A daily coverage email comprising:
All coverage split into categories assigned by us based on a range of keywords
A summary of themes and trends
Transcript of coverage behind a paywall
The ability to add new keywords for defined periods of time
Multiple user accounts
Archiving of coverage
A userfriendly dashboard for coverage searchable by keywords and filters
The ability to manually reallocate coverage to other categories where necessary
The ability to rank coverage by sentiment
Easy export of coverage dates headlines and outlets
Competitor analysis
Oneday response for missed cuttings and clips
Dedicated account manager
Ability to build charts and graphs to measure against KPIs including:
Value
Reach
Sentiment
Volume
Ability to export chart data to Excel
Search function which allows charts to be built from results of a search
LOT 2 Online journalist database and press release distribution service
An online journalist database which has the following features:
Is searchable by name outlet keyword
Covers print online and broadcast media
Covers broadcast producers
Includes UK and international contacts
Contains MPs
Features job titles
Is frequently updated to reflect change of journalists’ roles
The ability to add extra names not on the system
Multiple user licences
The ability to create store and share distribution lists
A press release distribution service using prestored lists
Ability to send press releases as though an email from user
Ability to send attachments with press releases
HTML and rich text format
Compliant with data protection and offers recipients an opt out
II.1.6)Common procurement vocabulary (CPV)

98300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Media Monitoring Analysis & Archiving

1)Short description

Monitoring of media coverage associated with our keywords and including:
National print media
Local print media
National broadcast media
Local broadcast media
International media
Online media
A daily coverage email comprising:
All coverage split into categories assigned by us based on a range of keywords
A summary of themes and trends
Transcript of coverage behind a paywall
The ability to add new keywords for defined periods of time
Multiple user accounts
Archiving of coverage
A userfriendly dashboard for coverage searchable by keywords and filters
The ability to manually reallocate coverage to other categories where necessary
The ability to rank coverage by sentiment
Easy export of coverage dates headlines and outlets
Competitor analysis
Oneday response for missed cuttings and clips
Dedicated account manager
Ability to build charts and graphs to measure against KPIs including:
Value
Reach
Sentiment
Volume
Ability to export chart data to Excel
Search function which allows charts to be built from results of a search
2)Common procurement vocabulary (CPV)

98300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Online journalist database and press release distribution service

1)Short description

An online journalist database which has the following features:
Is searchable by name outlet keyword
Covers print online and broadcast media
Covers broadcast producers
Includes UK and international contacts
Contains MPs
Features job titles
Is frequently updated to reflect change of journalists’ roles
The ability to add extra names not on the system
Multiple user licences
The ability to create store and share distribution lists
A press release distribution service using prestored lists
Ability to send press releases as though an email from user
Ability to send attachments with press releases
HTML and rich text format
Compliant with data protection and offers recipients an opt out
2)Common procurement vocabulary (CPV)

98300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment of Invoices will be 30 days from Date of Invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited Company, joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a Pre Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As requested in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: As requested in the Pre Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As requested in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As requested in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

FRAM217/13
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.10.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Expression of Interest will be required in the form of a completed Pre Qualification Questionnaire. This document is available upon registration at the In Tend Website.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.9.2013