Medical consumables NHS Supply Chain

Medical consumables NHS Supply Chain

“Patient temperature management and associated products”.

UK-Normanton: medical consumables

2012/S 67-109894

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain Foxbridge Way West Yorkshire
Contact point(s): Jane Gawne
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 1924328828
E-mail: jane.gawne@supplychain.nhs.uk

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Address of the buyer profile: Blank
Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
UNITED KINGDOM
Internet address: http://procurement.supplychain.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
UNITED KINGDOM
Internet address: http://procurement.supplychain.nhs.uk/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
UNITED KINGDOM
Internet address: http://procurement.supplychain.nhs.uk/

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

“Patient temperature management and associated products”.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: “Various locations in UK “.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000,00 and 1 400 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Disposable and Reusable under and over Patient Warming Blankets and Control Units in a range of sizes including adult paediatric and neonatal for use in ward and operating theatres:
Circulatory temperature controlled water system – blankets / wraps and associated products.
Electric conductive patient warming system – blankets / wraps and associated products.
Chemically activated warming mattresses – adult paediatric and neonatal for use in ward and operating theatres.
Baby life support pouch.
Active self warming blankets / garments.
Hypothermia prevention blankets / garments.
Scalp cooling and associated products.
Intravenous fluid temperature management and associated products.
II.1.6)Common procurement vocabulary (CPV)

33140000, 33100000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 1 000 000 to 1 400 000 for this contract award this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements”.
II.2.2)Information about options

Options: yes
Description of these options: “This framework agreement will have the option to extend for up to a maximum of 24 months in addition to the initial 2 year period upon review”.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Patient circulatory temperature controlled water system – blankets / wraps and associated products

1)Short description

Disposable blankets / wraps to assist in the continuous management of body temperature during the peri and post operative process.
2)Common procurement vocabulary (CPV)

33140000, 33100000

3)Quantity or scope

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 148 000 GBP to 250 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
NHS Supply Chain anticipates appointing all tenderers to this lot who reach a hurdle of at least 40 % at tender evaluation stage”.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Reusable electric conductive patient warming system – blankets / wraps and associated products

1)Short description

Underbody and over body blankets / wraps designed to prevent and treat hypothermia in surgical patients both during and after surgery.
2)Common procurement vocabulary (CPV)

33140000, 33100000

3)Quantity or scope

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 400 000 GBP to 480 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
NHS Supply Chain anticipates appointing all tenderers to this lot who reach a hurdle of at least 40 % at tender evaluation stage”.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Chemically activated warming mattresses

1)Short description

Chemically activated warming mattresses are used reduce hypothermia risk during transportation within and between hospitals.
2)Common procurement vocabulary (CPV)

33140000, 33100000

3)Quantity or scope

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 60 000 GBP to 190 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
NHS Supply Chain anticipates appointing all tenderers to this lot who reach a hurdle of at least 40 % at tender evaluation stage”.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Baby life support pouch

1)Short description

A sterile wrap designed to protect premature and low birth weight babies from heat loss.
2)Common procurement vocabulary (CPV)

33140000, 33100000

3)Quantity or scope

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 7 000 GBP to 10 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
NHS Supply Chain anticipates appointing all tenderers to this Lot who reach a hurdle of at least 40 % at tender evaluation stage”.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Active self warming blankets / garments

1)Short description

Self heating blanket / garment providing thermal protection.
2)Common procurement vocabulary (CPV)

33140000, 33100000

3)Quantity or scope

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 20 000 60 000 to 40 000 60 000 for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
NHS Supply Chain anticipates appointing all tenderers to this lot who reach a hurdle of at least 40 % at tender evaluation stage”.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Hypothermia prevention blankets / garments

1)Short description

Heat reflecting blanket.
2)Common procurement vocabulary (CPV)

33140000, 33100000

3)Quantity or scope

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 15 000 60 000 to 30 000 60 000 for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
NHS Supply Chain anticipates appointing all tenderers to this lot who reach a hurdle of at least 40 % at tender evaluation stage”.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Scalp cooling and associated products

1)Short description

Scalp cooling caps to reduce the risk of hair loss for patients undergoing chemotherapy.
2)Common procurement vocabulary (CPV)

33140000, 33100000

3)Quantity or scope

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 150 000 60 000 to 200 000 60 000 for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
NHS Supply Chain anticipates appointing all tenderers to this lot who reach a hurdle of at least 40 % at tender evaluation stage”.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Intravenous fluid temperature management and associated products

1)Short description

These products give precise and rapid control of patient’s core temperature for both cooling and warming applications.
2)Common procurement vocabulary (CPV)

33140000, 33100000

3)Quantity or scope

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 100 000 60 000 to 200 000 60 000 for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
NHS Supply Chain anticipates appointing all tenderers to this lot who reach a hurdle of at least 40 % at tender evaluation stage.
“.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

“Parent company or other guarantees may be required in certain circumstances. Further details will be in the contract documents”.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

” Please see tender documents”.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

“The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability”.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: “Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/.

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration:
If not already registered candidates should register on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/.

Expression of interest:
Once registered candidates must express their interest as follows:
Login to the NHS Supply Chain eTendering portal.
Select the NHS Supply Chain link on the Management Console.
Select the “+” symbol to the left of the “My Official Journal European Union Notices”. Select the “+” next to “OJEU Notices” and then again when the sign is next to OJEU Notices to make all available notices visible.
Select the required notice by placing the cursor over the name of the notice and then left clicking once on the name.
After reading the notice enable the expression of interest tick-box at the bottom of the notice click on the “Save Details” button and close the form.
Now select the “ISS Communities” tab at the top left of the page. Follow step c above. There should be a “+” next to the notice you expressed the interest in. That will now drop down to “My tenders” or “My PQQ”.
The tender or PQQ linked to the OJEU notice will become visible by clicking on the “+” next to the My Tenders or My PQQ link.
For tenders:
Clicking on the tender heading will open the next screen. Look to the middle of the page for a heading called “An eRS data package”.
Left click once on the file called eRSXX.ZIP (where XX denotes the tender number) to download the tender package that contains the complete response information. This package must only be opened using the eRS application which can be downloaded from the http://procurement.supplychain.nhs.uk/ web site.

Using the eRS application follow the instructions and complete the responses.
The response must be submitted via the Internet method as prescribed in the eRS application.
In the event that the notice refers to a PQQ:
Clicking on the name of the PQQ will open a “Pre Qualification Questionnaire” page. Read through and then select “Save Details” at the bottom of the page. The word “Attachment” next to the icon needs to be clicked on and then the attachment window will appear allowing you to respond to the questions and add attachments as required. The response is submitted when the “Save Details” button is clicked. The responses can be submitted as many times as required until the closing time for the event.
Helpdesk.
For any support in submitting your expression of interest or tender response please contact the eTendering Helpdesk at +44 8454687877 or http://procurement.supplychain.nhs.uk/. There are a number of quick help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses”.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: “An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process”.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 21.5.2012 – 09:00
Place:

As in above mentioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: “Only the NHS Supply Chain contract owner or delegate”.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

“For all lots a minimum of 3 suppliers should there be 3 suitable suppliers will be appointed onto each lot of the Framework Agreement.
Please note that the number of maximum suppliers as set out in II.1.4 is provided as an estimate only. Tenderers should refer to section 3.5 of the invitation to tender for details of the scores which tenderers will need to obtain in order to be appointed to the relevant lot of the framework agreement. NHS Supply Chain reserves the right to appoint more suppliers to each lot of the Framework Agreement in the event that more than 20 tenderers reach the minimum score for appointment which is set out in the ITT.
NHS Supply Chain recognises that the products which are the subject of this procurement are in a changing environment and that there may be opportunities for suppliers who are appointed to particular lots over the lifetime of the framework agreement to develop products which fall within the scope of other lots. Therefore NHS Supply Chain reserves the right to allow suppliers who are appointed to a lot to introduce new product ranges to lots which they were not initially appointed to post contract award providing the product range meets the criteria outlined below:
— It must be a new range for the supplier which was not available at tender stage,
— New range introductions must meet the specification outlined within Appendix 3 of the ITT document,
— If the range is rejected at tender stage for not meeting tender requirements it will not be considered by NHS Supply Chain again throughout the lifetime of the framework agreement.
NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by.
1) any NHS Trust;
2) any other NHS entity;
3) any government department agency or other statutory body and/or
4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the framework agreement and enter into contracts under it.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ using the Message Centre facility linked to this particular contract notice.

“.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: “Any appeals under this process should be addressed to the contact in point I.1”.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.4.2012