Medical Devices Asset Management System for NHS Wales

Medical Devices Asset Management System for NHS Wales

Range: between 90 000,00 and 150 000,00 GBP.

UK-St Asaph: software package and information systems

2012/S 82-134429

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

BSP Category Teams
NHS Wales Shared Services Partnership, Procurement Services, Alder House, Alder Court, St Asaph Business Park
For the attention of: Mrs Delyth Jones
LL17 0JL St Asaph
Telephone: +44 1745448400

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Medical Devices Asset Management System for NHS Wales.
II.1.2)Type of contract and location of works, place of delivery or of performance

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreementDuration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 90 000,00 and 150 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Betsi Cadwaladr University Local Health Board (BCU LHB), hosting the NHS Wales Shared Services Partnership (NWSSP), is tendering to appoint a supplier to provide a Medical Devices Asset Management System.
BCU LHB will raise the initial call off order but all NHS Wales organisations, including Trusts and Health Boards, will be permitted to call-off any products or services at anytime during the entire length of the contract and any agreed extensions, should they wishThese other NHS Wales organisations include, but are not limited to, Aneurin Bevan Local Health Board, Cwm Taf Local Health Board, Abertawe Bro Morgannwg University Local Health Board, Powys Teaching Local Health Board, Hywel Dda Local Health Board, Cardiff and Vale University Local Health Board, Velindre NHS Trust and the Welsh Ambulance Services NHS Trust.
Currently each area is running different legacy databases which need to be integratedData flow will be streamlined into a single entity to provide continuityThere is a requirement for the equipment/data/history to seamlessly follow the equipment as well as have an application that has a wider applicability than EBME also; it needs to be possible for the product to be adopted by associated department within the organisation, thereby enabling better integration & access to shared information across the organisation as a whole.
A single system would allow greater mobility of staffing as they would be trained on a single system and allow access at any site with IT access, with increased mobility, work practices would be able to change by the grater use of portable IT solutions i.etablets, netbooks etc.
The awarding authority proposes that call-offs from the framework agreement of up to 7 years duration may be awarded, but will consider the duration of call-off contracts specifically in dialogue and reserves the right to award a framework contract permitting a longer call-off period if indicated for value for money reasons.
The contract will also cover training and consultancy work for the contract duration.
The tender will be evaluated in line with current Standing Financial Instructions which will be based on the following high level criteria and weightings:
40 % Commercial
60 % Technical
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

48000000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on the xchangewales portal (this is only required once).
Browse to the eSourcing Portal: the “Click here to register” link.
Accept the terms and conditions and click “continue”.
Enter your correct business and user details.
Note the username you chose and click “Save” when complete.
You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
Login to the portal with the username/password.
Click the “Open Access PQQs” link(These are Pre-Qualification Questionnaires open to any registered supplier).
Click on the relevant PQQ to access the content (Project code 22681).
Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
This will move the PQQ into your “My PQQ” page(This is a secure area reserved for your projects only).
Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
You can now use the “Messages” function to communicate with the buyer and seek any clarification.
Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

Phone: +44 8003684850.
The Contracting Authority will not accept completed PQQ’s after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
All documents to be priced [where applicable] in sterling and all payments made in sterling.
The tendering process may be undertaken in part via electronic means using the Bravo e-tendering system.
Buy4Wales Reference Number: 29969.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.4.2012