Medical Equipment Tender - Medical equipment maintenance for clinical imaging

Medical Equipment Tender – Medical equipment maintenance for clinical imaging

Medical maintenance for health organisations in Cornwall and other locations within the South West.

United Kingdom-Truro: Repair and maintenance services

2013/S 185-319536

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Cornwall Hospitals NHS Trust
Cornwall
For the attention of: Paul Laing
TR1 3LJ Truro
UNITED KINGDOM
Telephone: +44 1209310054
E-mail: paul.laing@cornwall.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NHS0724 – Medical equipment maintenance for clinical imaging.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Royal Cornwall Hospitals NHS Trust.
NUTS code UKK30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Medical maintenance for health organisations in Cornwall and other locations within the South West.
You must complete the PQQ via Tactica and upload to complete your expression of interest.
This tender is being conducted using electronic means using the Internet. Companies should register their interest and respond to the contract notice using the link to the e-tendering portal https://tactica-live.advanced365.com

Potential suppliers are required to click on the current opportunities button on the e-tendering site to view details of this procurement and then use the online registration link to enter their company details. Within the form to register company details, there is a “Test” button to verify the identified e-mail address. It is strongly recommended that this is used, to ensure validity and effectiveness of the link registered for messages to/from the e-tendering site.
Once the registration screen has been completed and an e-mail confirming successful registration of the company has been received from Tactica, suppliers can continue to follow the on screen prompts to register an expression of interest in any particular tender. Details of the process to be followed are also available in ‘A Suppliers First Step Guide’ from the Tactica login page. The guide will explain some of the requirements and procedures involved when responding to a tender. For more detailed information there is a second document ‘Suppliers User Guide’ that can be found on the Tactica home page.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50400000, 50410000, 50420000, 50421200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As per tender documents.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Medical equipment maintenance for clinical imaging

1)Short description

2)Common procurement vocabulary (CPV)

50000000, 50400000, 50410000, 50420000, 50421200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Trust Reserves The Right To Require Deposits, Parent Company Guarantees Or Other Forms Of Security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Certificate of enrolment on the professional or trade register under the conditions laid down by the laws of the Member State in which he is established, for instance on the Register of Companies in the United Kingdom and Ireland or declaration on oath or solemn declaration.
Extract from the “judicial report” or, failing this, an equivalent document issued by competent judicial or legal authority in the country of origin or the country whence that person comes, or declaration on oath or solemn declaration.
Certificate issued by the competent authority in the Member State of the authority awarding contracts to the effect that the supplier has fulfilled his obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or declaration on oath or solemn declaration.
Certificate issued by the competent authority in the Member State of the authority awarding contracts to the effect that the contractor has fulfilled his obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or declaration on oath or solemn declaration.
A declaration on oath or equivalent by the candidate attesting that it is not subject to any of the grounds for which a candidate may be excluded from participation in a contract listed in Article 20(1) of Directive 93/36/EEC (and if appropriate that its ultimate parent is not subject to the grounds listed in Article 20 (1)(a) or (b)) and that the candidate has the requisite trade or professional status in accordance with Article 21(2) of directive 93/36/EEC for participation in the contract
Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded for the tender.
Cornwall Supplies Service utilises the NHS supplier information database (Sid4Health) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile on the Sid4Health as follows: a) candidates should register on Sid4health at http://www.sid4health.nhs.uk by clicking on the Register Organisation tab and select the Supplier button . To continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number.

Suppliers who already have a published profile on Sid4Health must confirm that information is up to date ;ii) candidates should ensure all relevant sections of their NHS Sid4Health profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS Sid4Health is unavailable, please contact NHS Sid4Health helpdesk at help@sid4health.nhs.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Appropriate statements from bankers.
Presentation of the undertaking’s balance sheets or extracts from balance sheets.
Statements of the firm’s overall turnover and the turnover in respect of the goods to which the contract relates for the three previous financial years.
List of the principal deliveries effected in the past three years, with the sums, dates and recipients, public or private, involved.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Description of the undertaking’s technical facilities, its measures for ensuring quality and its study and research facilities.
Indication of the technicians or technical bodies involved, whether or not belonging directly to the undertaking, especially those responsible for quality control.
Samples, description and/or photographs of the products to be supplied.
Certificates drawn up by official quality control institutes or agencies.
Indication of arrangements for quality checks on the supplier’s premises.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NHS0724

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.10.2013 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender is being conducted using electronic means using the Internet. Companies should register their interest and respond to the contract notice using the link to the e-tendering portal https://tactica-live.advanced365.com

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.9.2013