Medical Imaging Tender

Medical Imaging Tender

GP Direct Access X Ray in Dorking. The CCG wishes to notify suitably qualified providers of a competitive tender to select a provider for this service.

UK-Leatherhead: Medical imaging services

2013/S 087-148221

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey Downs Clinical Commissioning Group
Pascal Place, Randalls Road
Contact point(s): Project Procurement Manager, NHS Commercial Solutions
For the attention of: Jeff Scott
KT22 7TW Leatherhead

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

Other: Clinical Commissioning Group
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

GP Direct Access X Ray in Dorking
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Dorking Hospital, Dorking, Surrey or within one mile of Dorking town centre.
NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The CCG wishes to notify suitably qualified providers of a competitive tender to select a provider for this service.
The CCG intends to continue to provide Direct Access X ray services at Dorking Community Hospital ( or a facility within 1 mile of Dorking town centre ) to treat more patients outside of hospital, provide care closer to home, prevent avoidable Hospital referrals and for intermediate treatment prior to referrals to secondary care.
Information in relation to this project has been previously supplied via a Supply 2 Health Notification, reference : S2HN/5P5/13/0002. A further Supply2Health advertisement ( Q37/13/0048 ) has now been published.
Full information on the tender can now be accessed through the Bravo etendering portal – see below.
The CCG intends to contract with only one provider to supply all the services and equipment required under this tender.
Quality standards: The successful provider will be able to demonstrate innovation, best quality practice, a high level of patient satisfaction and rapid access and Radiology reporting back to the respective customer. The successful provider would need to comply with national reporting standards (Diagnostic Imaging Dataset (DID), Diagnostic Test Waiting Times & Activity).
The contract awarded will be the NHS Standard Contract 2013/14 and the total contract value will be based on the 2013/14 recommended tariff for Plain Film X Ray only. No additional payments will be made for equipment, works or any other costs incurred. The anticipated contract duration is 3-5 years and the provider must have CQC registration, or equivalent. Reporting and information arrangements will be via standard NHS terms and conditions.
Estates: If using Dorking Hospital, the service will operate in two rooms which are 25.8 and 26.9 m². If proposing an alternative facility, the Provider will need to show a broadly equivalent site. The Provider will need to supply satisfactory Statement of Works to NHS Property Services (Surrey) in order to be granted the necessary Permits to Work. The Hospital is under the management of NHS Property Services , with Central Surrey Health and other independent providers providing services at the Hospital.
The selected Provider should be in a position to commence the service by 1.10.2013.
The CCG will consider all applications under a formal competitive tender process, which will follow the OJEU Open procedure.
Potential Bidders should particularly note:
This tender is being administered on behalf of Surrey Downs CCG by NHS Commercial Solutions.
The tender will be conducted via the NHS Commercial Solutions Bravo e tendering system. Bidders will be required to register on the Bravo system if they have not previously done so. This can be done at any time. via this web link:

The Bravo Project number will be project_687 ; the Invitation to Tender number will be itt_841.
This is the only route through which NHS Commercial Solutions and the Commissioners will conduct communications with Potential Bidders, and accept completed tenders.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See Project description.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to the full Invitation to Tender documentation for information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the full Invitation to Tender documentation for information.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the full Invitation to Tender documentation for information.
Minimum level(s) of standards possibly required: Please refer to the full Invitation to Tender documentation for information.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the full Invitation to Tender documentation for information.
Minimum level(s) of standards possibly required:
Please refer to the full Invitation to Tender documentation for information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

13.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Commissioners will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) / Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.4.2013