Medical Indemnity Insurance Tender

Medical Indemnity Insurance Tender

The HE EoE is looking to procure “block indemnity cover” for the new intake of trainees in August 2013.

UK-Fulbourn: Financial and insurance services

2013/S 087-148160

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Health Education East Of England
2-4 Victoria House, Capital Park, Cambridge
Contact point(s):
For the attention of: Sandra Atik
CB21 5XB Fulbourn
Telephone: +44 7983339079

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Medical Indemnity Insurance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Health Education Board East of England – East of England Multi-Professional Deanery, Postgraduate Medical and Dental Education.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Medical Indemnity Insurance for Speciality GP Trainees. The Health Education East of England (HE EoE) is responsible for the facilitation of postgraduate education for doctors in Speciality Training across Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk.
The Deanery, via the HE EoE, currently places each year around 250 GP Speciality Training Registrars (trainees) in a three year training programme (ST1, ST2, ST3) additionally for this procurement there will be the requirement to cover academic clinical fellows and clinical commissioning fellows who are undertaking an additional year of training (ST4). Typically placement will include, but is not limited to, the following locations: Acute NHS Trusts, Psychiatric Trusts, Community trusts, hospices, private sector rotations and GP Training Practices.
It is important that proposals are flexible to accommodate changes such as, but not limited to, trainees being transferred into the scheme at any point during the year, trainees resigning from the scheme throughout the year, extended leave being granted, transfer to a part time basis or have extensions to the training year.
The HE EoE is looking to procure “block indemnity cover” for the new intake of trainees in August 2013. Although cover would be purchased en masse, each trainee would have the exact same benefits associated with purchasing their own cover individually. The successful provider will be able to meet the changing demands of the NHS throughout the life of the Contract and be flexible in respect of managing capacity on GP Speciality Trainee numbers.
Suppliers must be able to:
– provide occurrence based medical indemnity insurance to GP Speciality Trainees including malpractice cover;
– be capable of providing 24 hour Medico-legal/ advisory services with UK licensed practitioners;
– be able to provide cover to the intake of GP Speciality trainees that begin training in August 2013; and
– be capable in service capacity to meet changes in demand both increase and decrease in volumes throughout the life of the contract.
II.1.6)Common procurement vocabulary (CPV)

66000000, 66510000, 66500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Using a procurement route the contracting Authority aims to procure block indemnity cover for all existing and new intake of trainee GPs from 7.8.2013 from one appropriately authorised and qualified provider of Medical Indemnity Insurance. The requirement is for a 3 year contract with the option to extend for a further 2 x 1 year periods. Estimated value excluding VAT 500 000 to 800 000 GBP per annum.
Estimated value excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances, if required this will be as outlined in the ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severally liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Reference to the relevant law, regulation or administrative provision:Bidders are required to confirm that they are insurance companies registered with the FSA to write the classes of insurance specified, and that they meet the other requirements relevant to a publically funded contracting authority as specificed in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.
Minimum level(s) of standards possibly required: As detailed in the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details are provided in the ITT.
Minimum level(s) of standards possibly required:
Full details are provided in the ITT, minimum level(s) of standards possibly required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The contract will be for a 3 year period with the option to extend for 2 further periods, each of 12 months duration. The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: