Medical Record Services for Army Personnel Centre

Medical Record Services for Army Personnel Centre

The function of the APC is to administer the release of service medical documents.

United Kingdom-Glasgow: Health and social work services

2019/S 161-396513

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C, C&C
Kentigern House, 65 Brown Street, Room 1.2.24, Level 1
Glasgow
G2 8EX
United Kingdom
Contact person: Gerry McElroy
Telephone: +44 1412242149
E-mail: Gerry.McElroy603@mod.gov.uk
Fax: +44 1412242149
NUTS code: UKM82
Internet address(es):Main address: https://www.contracts.mod.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

700005927 — Provision of Medical Record Services for Army Personnel Centre (Glasgow)

Reference number: 700005927

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Army personnel centre (APC) based in Kentigern House, Glasgow and is the principal custodian of all military records relating to Army Officers and other ranks who have completed or are serving their Military Service. The function of the APC is to administer the release of service medical documents. These are released to the former service-person, their general practitioner (GP) or other authorised representatives on request. The services of one or more qualified general practitioners are required on a sessional arrangement, on an ‘ad hoc’, as-and-when required basis, providing a Sessional Medical Advisor (SMA) service within the APC in Glasgow. This ‘ad hoc’ will be at least 1 day a week, rising to 2 or more if required, on day(s) specified by the APC designated officer or their authorised representatives.

II.1.5)Estimated total value

Value excluding VAT: 546 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

Glasgow City.

II.2.4)Description of the procurement:

The Army personnel centre (APC) based in Kentigern House, Glasgow and is the principal custodian of all military records relating to Army Officers and other ranks who have completed or are serving their Military Service. The function of the APC is to administer the release of service medical documents. These are released to the former service-person, their general practitioner (GP) or other authorised representatives on request. The services of one or more qualified general practitioners are required on a sessional arrangement, on an ‘ad hoc’, as-and-when required basis, providing a Sessional Medical Advisor (SMA) service within the APC in Glasgow. This ‘ad hoc’ will be at least 1 day a week, rising to 2 or more if required, on day(s) specified by the APC designated officer or their authorised representatives.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 546 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Potentially prior to commencement of year 3 or at end of year 4 (should option years be taken). The authority will decide during course of 3-year term before any commitment to a renewal is finalised.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Should both option years 4 and 5 be taken, the potential value of the contract would increase to 910 000 GBP from 546 000 GBP for 3 years. The authority will decide during course of 3-year term before any commitment to a renewal is finalised.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Access code: 6ZS9HVH52V. See further info at end of advert.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As described in statement of requirement.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Practising general practitioners only.

III.2.2)Contract performance conditions:

As described in supported ITT documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/10/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 19/11/2019

IV.2.7)Conditions for opening of tenders

Date: 03/10/2019
Local time: 10:00
Place:

Glasgow.

Information about authorised persons and opening procedure:

Tender board procedures apply.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Potentially prior to commencement of year 3 or at end of year 4 (should option years be taken). The authority will decide during course of 3-year term.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification. https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must login, go to your response manager and add the following access code: 6ZS9HVH52V

Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 3.10.2019 10.00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the user guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call 0800282324

GO Reference: GO-2019819-DCB-15268113

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C&C, C&C
GLASGOW
United Kingdom

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, C&C, C&C
55 Douglas Street
Glasgow
G2 7NR
United Kingdom
Telephone: +44 1412242149
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Ministry of Defence, C&C, C&C
GLASGOW
United Kingdom

VI.5)Date of dispatch of this notice:

19/08/2019