Medical Records Digitisation Tender Birmingham

Medical Records Digitisation Tender Birmingham

Digitisation of Lloyd George medical records for GP Practices across NHS Birmingham and Solihull CCG.

United Kingdom-Birmingham: Scanning services

2019/S 243-597570

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS Birmingham and Solihull Clinical Commissioning Group
Town: Birmingham
NUTS code: UKG
Country: United Kingdom
Contact person: Garry Mitchell
E-mail: commercial.procurementhub@nhs.net
Internet address(es):Main address: www.birminghamandsolihullccg.nhs.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/scwcsu/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Digitisation of Lloyd George medical records for GP Practices across NHS Birmingham and Solihull CCG

II.1.2)Main CPV code

79999100

II.1.3)Type of contract

Services

II.1.4)Short description:

NHS Birmingham and Solihull Clinical Commissioning Group has been allocated funding for the digitisation of their Lloyd George records/A4 paper medical records. The Clinical Commissioning Group intends to digitise the records and upload the digitised version directly into the GP practice clinical system. There are 3 main GP clinical systems utilised across the estate. These are EMIS, Vision and SystmOne (TPP).

NHS Birmingham and Solihull Clinical Commissioning Group is responsible for planning and commissioning health services for over 1 300 000 people living in Birmingham and Solihull. The population is split as follows Birmingham population is approx. 1 141 400 and Solihull’s population is approx. 213 933.

NHS Birmingham and Solihull Clinical Commissioning Group supports 217 GP sites made up of 169 main GP Practices and 49 branches dotted across the estate. Each GP Practice site sits within a federation with patient population varying from 2 000 to 70 000.

II.1.5)Estimated total value

Value excluding VAT: 4 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79996100
72512000
60000000
92512100
63121100

II.2.3)Place of performance

NUTS code: UKG
NUTS code: UKG31
NUTS code: UKG32
Main site or place of performance:

West Midlands, Birmingham, Solihull.

II.2.4)Description of the procurement:

Paper records are over 70 years old in a state of deterioration therefore becoming illegible coupled with the fact the information they hold is vital and paramount for safe medical practice. The security and accuracy of these records is vital and needs to be preserved.

Birmingham has one the youngest populations in the England, a more ethnically diverse background and higher than average level of deprivation compared to the rest of England. In comparison, Solihull is a broadly affluent borough in both the regional and national context, characterised by above-average levels of income and home ownership. Solihull is in the midst of dynamic and rapid socio-demographic change. The Black and Asian Minority Ethnic population has more than doubled since the 2001 Census and now represents nearly 11 % of the total population. On this basis the borough is less diverse than England as a whole and significantly less so than neighbouring Birmingham. In contrast to Birmingham’s young population, Solihull has an ageing population, between 1996 and 2016 the population aged 65 and over increased by 40 %.

NHS Birmingham and Solihull Clinical Commissioning Group will take a phased approach to the project. Phase 1 will be a small cohort of practices who have been identified, patient population for will be between 50 000-80 000. The practices identified are all based in Birmingham and Solihull estate and utilise the 3 foundation clinical systems: EMIS, Vision and Systm1 (TPP).

The intention with the phased approach is to mitigate any potential issues that may arise and to identify any improvements that could benefit the process. If successful in phase 1 – phase 2 will continue with the digitisation of Lloyd George medical records in the Birmingham and Solihull estate but at an expedited rate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 16/03/2020
End: 31/03/2023
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

NHS Birmingham and Solihull Clinical Commissioning Group has been allocated funding for the digitisation of their Lloyd George records/A4 paper medical records. The Clinical Commissioning Group intends to digitise the records and upload the digitised version directly into the GP practice clinical system. There are 3 main GP clinical systems utilised. These are EMIS, Vision and SystmOne TPP.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/01/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/01/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: NHS Birmingham and Solihull CCG
Town: Birmingham
Country: United KingdomInternet address: www.birminghamandsolihullccg.nhs.uk

VI.4.2)Body responsible for mediation procedures

Official name: NHS Birmingham and Solihull CCG
Town: Birmingham
Country: United KingdomInternet address: www.birminghamandsolihullccg.nhs.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: NHS Birmingham and Solihull CCG
Town: Birmingham
Country: United KingdomInternet address: www.birminghamandsolihullccg.nhs.uk

VI.5)Date of dispatch of this notice:

13/12/2019