Medical Reports for Adoption and Fostering Panels

North Yorkshire County Council require a skilled and professional Contractor to review relevant reports and submit medical summary reports to Adoption and Fostering Panels in order for them to be able to make informed decisions regarding the placement of children and young people in North Yorkshire.

United Kingdom-Northallerton: Health and social work services

2014/S 193-341268

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Yorkshire County Council
North Yorkshire Procurement Service, NYCC / Courtyard Annex, Racecourse Lane
For the attention of: Miss Stacey Speakman
DL7 8QZ Northallerton
UNITED KINGDOM
Telephone: +44 1609533459
E-mail: stacey.speakman@northyorks.gov.uk

Internet address(es):

General address of the contracting authority: www.northyorks.gov.uk

Address of the buyer profile: www.yortender.co.uk

Further information can be obtained from: See VI.3) additional information

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: See VI.3) additional information

Tenders or requests to participate must be sent to: See VI.3) additional information

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Medical Reports for Adoption and Fostering Panels.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: North Yorkshire.

NUTS code UKE22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

85000000, 85120000, 85140000, 85148000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

North Yorkshire County Council (the Authority) require a skilled and professional Contractor to review relevant reports and submit medical summary reports to Adoption and Fostering Panels in order for them to be able to make informed decisions regarding the placement of children and young people in North Yorkshire.
The contract will run from 1.4.2015 to 31.3.2020. The initial contract term will run from 1.4.2015 to 31.3.2017. The Council will have the power to extend the contract for a further period of 2 year and 1 further year at the discretion of the Council and subject to satisfactory performance. Therefore the potential contract length is 5 years (2 + 2 + 1).
Estimated value excluding VAT: 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9KCP-FYUPVC

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.11.2014 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

12.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Additional information.

To access the tender documents you must register your organisation details on the YORtender system on the following the linkhttps://www.yortender.co.uk/ by creating a username, password and Company profile.

To view details of this contract, click on the Current Opportunities icon, the Opportunity should be displayed on the page; alternatively use the Opportunity Search icon to find the opportunity. In the search criteria set:
— Organisation to: North Yorkshire County Council.
— Use the ‘Contains’ search to search by key word or the contract ID: 9KCP-FYUPVC.
— Click search and the details of this contract should be displayed.
Once you locate the tender you will need to express your interest in this tender by clicking the Register tab which will then allow you to download any documentation required, complete and re-attach the documents to the system. This should be done in advance of the deadline date. If you require further information, guidance or support using YORtender please visit the website link https://www.yortender.co.uk, which contains an overview of the system as well as detailed guidance for registering and participating in procurement projects. If you have specific system issues please contact the YORtender Helpdesk; tel: +44 8445434580 or email:yorkshiresupport@due-north.com

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North Yorkshire County Council
DL7 8AD Northallerton
UNITED KINGDOM

Body responsible for mediation procedures

North Yorkshire County Council
DL7 8AD Northallerton
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: North Yorkshire County Council shall in accordance with the Public Contracts (amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include:
a) the criteria for the award of the contract;
b) the reasons for the decision;
c) the name of the economic operator to be awarded;
d) a precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

North Yorkshire County Council
DL7 8AD Northallerton
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

3.10.2014