Met Office Supercomputing Tender

Met Office Supercomputing Tender

The Met Office is seeking to procure supercomputing capability via the delivery of a fully integrated service from 2022 through to 2032.

United Kingdom-Exeter: IT services: consulting, software development, Internet and support

2020/S 035-083943

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Met Office
Postal address: FitzRoy Road
Town: Exeter
NUTS code: UK
Postal code: EX1 3PB
Country: United Kingdom
Contact person: Met Office Commercial and Procurement
E-mail: supercomputing@metoffice.gov.uk
Internet address(es):Main address: https://www.metoffice.gov.uk

Address of the buyer profile: https://www.metoffice.gov.uk

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://procontract.due-north.com/Home/About
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Home/About

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supercomputing 2020+

Reference number: DN452128

II.1.2)Main CPV code

72000000 – AA01

II.1.3)Type of contract

Services

II.1.4)Short description:

The Met Office is seeking to procure supercomputing capability via the delivery of a fully integrated service from 2022 through to 2032.

Access to the procurement documents is free and unrestricted to all those signing a confidentiality agreement with the Met Office (see Section II.2.4 below). Further information can be obtained at the Met Office’s e-Tendering Portal: https://www.metoffice.gov.uk/about-us/supplying-the-met-office/procurement and requests to participate and tenders must be submitted electronically via the Met Office’s e-Tendering Portal.

II.1.5)Estimated total value

Value excluding VAT: 854 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72100000
72212660
72222300
72228000
72250000
72300000
72500000
72700000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Met Office has historically procured replacement supercomputing hardware, software and associated storage and scientific computer platforms at approximately 5-year intervals, and typically supported such infrastructure within its own hosting facilities. An exciting new longer-term approach has been selected to meet the Met Office’s strategic goal of ‘Delivering our Future Supercomputing Capability’ and to achieve this through a new aggregated supercomputing capability delivery model.

This contract notice is to announce the procurement of this supercomputing capability through a fully-integrated service over a 10-year contract period which will encompass a technology refresh at the 5-year point. The contract may be extended by up to a further 2 years subject to a Met Office requirement to extend the life of the new capability and subject to any additional approvals and funding that may be required.

The fully integrated service will encompass:

1) U (Umbrella): Overarching implementation services and operational services to the extent not addressed in Packages A-E below required to enable the provision of the integration solution;

2) A: Provision of specialist hosting facilities and supporting operational services with capacity to host at least Package B below but not excluding the hosting of Packages D and E below if incorporated into the bidder’s proposed integrated solution;

3) B: Provision of supercomputing capacity including associated storage systems (to the extent not included in Package D below), software and the supporting operational services;

4) C: Provision of interconnectivity requirements, including site to site data communications between:

(a) proposed hosting location(s) and the Met Office’s existing Exeter sites;

(b) proposed hosting location(s) and third-party locations; and

(c) (if applicable) within and between the hosting location(s).

5) D: Provision of data storage in a Managed Archival Storage System (‘MASS’) and/or archive platform and supporting operational services including maintaining the Met Office’s existing MOOSE (Met Office Operational Storage Environment) data access software layer;

6) E: Provision of scientific processing integrated compute environment (‘SPICE’) post processing computer platform.

Please note that the Met Office reserves the right, in its absolute discretion, to remove Package D from the Supercomputing 2020+ procurement (or make any other amendments to the packages as the Met Office sees fit).

The Met Office requires supercomputing capacity across the 10-year contract period as follows:

(a) Generation 1: supercomputing capability from 2022 with a 6-times uplift in capacity for an initial 5-year period;

(b) Generation 2: Replacement supercomputing in 2027 with a further capacity uplift for the subsequent 5-year period.

The Met Office requires at least 50 % of the supercomputing capacity to be located in the United Kingdom in order to protect essential public interests. The balance may be located outside the UK, provided the bidder can satisfy the Met Office that the regulatory and legal environment in which the balance is located does not pose a risk to availability of the services.

In order to maintain an uninterrupted capability, the Met Office has a requirement for an operational go-live for the initial phase of the Generation 1 capacity no later than July 2022 as the current system will reach the end of its serviceable life in September 2022. Bidders should note that the Met Office is currently working to achieve a slightly later go-live date but this may or may not materialise.

In order to meet this operational go-live date the Met Office expects the procurement process to follow the indicative timetable:

— contract notice and selection questionnaire release: 17.2.2020,

— bidder briefing day – 3.3.2020,

— competitive dialogue process (multiple phases): April to November 2020,

— preferred bidder announcement: January 2021,

— contract award: February 2021.

Documentation relating to this procurement is available online through the Met Office’s e-Tendering Portal accessed through the following URL: https://www.metoffice.gov.uk/about-us/supplying-the-met-office/procurement. Please note that on entering the portal, bidders once logged in and having registered in this opportunity will be required to sign a confidentiality agreement before gaining access to the procurement documents.

Bidders should request a selection questionnaire through the above-mentioned portal and submit their response by 20.3.2020. Bidders may be interested to note that the Met Office has made available on the e-Tendering Portal proposed Heads of Terms. Bidders are invited to provide any material comments on the proposals set out therein by or before the date for return of the selection questionnaire so that the Met Office can properly consider them when finalising the draft contract. For the avoidance of doubt, bidders are not required to comment on the heads of terms during the pre-qualification stage and any comments made on the heads of terms will not form part of the evaluation of the selection questionnaire response (see further the procurement documents).

Bidders should note that the value set out at II.1.5) above represents the current estimated total value of the final contract award but are advised that, as with many large complex projects, the final value may vary by some margin.

The procurement has been designed to achieve strong competition, enabling a broad spectrum of bidder proposals to be evaluated through a single procurement. The Met Office will hold a bidder briefing day on 3.3.2020 (at Flybe academy, Exeter) and all bidders are encouraged to attend. Bidders will need to register for the briefing through the Met Office’s e-Tendering Portal (further guidance on this is contained in the procurement documents). Should this date change bidders will be notified via the portal.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended by up to a further 2 years if the authority wishes to extend the life of the capability, subject to any additional approvals and funding that may be required.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 176-398370

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/03/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/04/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Official name: High Court
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Met Office will incorporate a minimum 10 (ten) calendar day standstill at the point of contract award when the reason for its decision is communicated to bidders.

Proceedings must be lodged in the High Court in accordance with the procedures set out in the Public Contracts Regulations 2015 (SI 2015 No 102) as amended

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/02/2020