Metering Instruments Ministry of Justice

Metering Instruments Ministry of Justice

Meter operator contract and DA/DC services.

UK-London: metering instruments

2012/S 122-201965

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Justice
Clive House, 70 Petty France
Contact point(s): John Miles, Steve Rossin
For the attention of: John Miles
SW1H 9HD London
Telephone: +44 3000475954

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Meter operator contract and DA/DC services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Prisons and Court Houses.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of licenced half hourly meter operator and DA/DC services.
II.1.6)Common procurement vocabulary (CPV)

38410000, 38554000, 38551000, 38550000

II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Scope is for all the half hourly meters in the Ministry of Justice (HMCTS, HMPS).
Estimated value excluding VAT:
Range: between 350 000,00 and 380 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No deposit required. The Contracting Authority may require a parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of payment arrangements will be outlined in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority intends to enter into a contract with either a prime contractor (which may be an existing company) or a special purpose vehicle or consortium. The prime contractor would be expected to be a single legal entity. Where a bidder is a consortium, the Authority may require that each consortium member has joint and specific legal form. Joint ventures or group bids should make clear the status, shares and stakes of all the partners and the legal entity with whom the Authority would contact. In the event of a joint venture or group bid, the partners must make clear how they intend to deliver the services. Restrictions on consortia may apply and if so, will be set out in the contract documentation provided.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful supplier must be licenced by National Grid for HH MOP and settlements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond). The eSourcing Portal will also be used by the Ministry of Justice to run Reverse Auctions.
If you are not registered on the eSourcing Portal please send an e-mail to the relevent Buyer (as stated in the notice/advert) stating;

Company name.
Your name.
Contact e-mail.
Sourcing Reference Number: 2076-Utilities-SE-RFP.
The Buyer will then contact you with the registration process.

III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Must be licenced and accredited for MOP and settlements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Ministry of Justice intends to use an electronic reverse auction (e-Auction) in this procurement event.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.8.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.8.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 21.8.2012 – 10:00

Clive House, eSourcing Portal.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: John Miles, Steve Rossin.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. HM Government requires that tender documentation issued by Goverment departments for contracts with a value exceeding £10,000 over the life of the contract are published online ( for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudged by publication, following the tests in section 43 of the Freedom of Information Act 2000. http:/

The prescribed grounds for redaction are;
(a) National security
(b) Personal data
(c) Information protected by intellectual property law
(d) Information which is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) Third party confidential information
(f) IT security, or
(g) Prevention of fraud
2. Additional Contact: Should John Miles, the main point of contact, not be available, then contact Steve Rossin tel: +44 03000475970, email

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.6.2012