Metropolitan Police Service Intranet Tender

Metropolitan Police Service Intranet Tender

Provision of a Replacement Intranet Solution content Management system for the Metropolitan Police Service.

UK-London: intranet network

2012/S 87-143096

Contract notice

Services
Directive 2004/18/EC

Section I: Contracting authority
I.1)Name, addresses and contact point(s)

Mayor’s Office for Policing and Crime/Metropolitan Police
ICT Workstream, Floor 8 Empress State Building, Lillie Road, Earls Court
For the attention of: Mr Ian Gordon
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071611542
E-mail: ian.f.gordon@met.police.uk
Fax: +44 2071611403
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of a Replacement Intranet Solution content Management system for the Metropolitan Police Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: New Scotland Yard
8-10 Broadway
London SW1H 0BG

NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Mayor’s Office for Policing and Crime (MOPC), on behalf of the Metropolitan Police Service (MPS), seeks to procure a replacement Intranet Content Management System.
The current MPS Intranet is a key communication tool for 55 000 MPS users and is a vital means of communicating news and information internally as well as providing on-line access to operational briefings and forums.. It currently hosts essential services such as the MPS library of standard operating procedures, intelligence briefings, the MPS human resource self-service facility and all corporate forms. It includes a search capability and some functional applications such as the School Uniform Database. It contains approximately 46,000 pages of information and 55 000 resources. It receives circa 1.8 million requests for information per day.
The current system utilises out-of-date technology. The objective of the procurement is to preserve and enhance the existing MPS intranet capability by replacing the existing outdated intranet technology in order to provide a future-proofed solution that can be fully supported and which will accommodate the development needs of the organisation.
The MOPC, as the contracting authority, is tendering for the supply of a Replacement Intranet Solution to the Metropolitan Police Service (MPS). The Authority/MPS is seeking through this tendering process to award a contract with a suitably capable Contractor to provide a solution for a minimum initial term of 36 months and a unilateral option of the Authority/MPS to extend for further periods up to a maximum of 120 months contract duration.
It should be noted that in the future the Authority/MPS may also utilise the content management system for delivery of its external internet and extranet sites.
II.1.6)Common procurement vocabulary (CPV)

32412120, 48200000, 48220000, 50312300, 50324100, 72212200, 72212220, 72253200, 72261000, 72421000, 72422000, 72511000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of the requirement is to design, build, install, test, implement, support and maintain a replacement Intranet Content Management System (CMS) to meet the specific needs of the Metropolitan Police Service. It is envisaged that a fit-for-purpose replacement CMS solution might comprise the following elements:
— infrastructure-hardware and operating software,
— content management system software,
— configuration/development services,
— technical design services,
— integration services,
— training services,
— support and maintenance services.
The Authority/MPS wish to consider two options for solution provision in order to establish which approach best meets its requirements and offers best overall value-for-money:
Option 1: Provision of a Intranet Content Management System to be internally hosted within the MPS.
Under this option, the Authority/MPS would purchase the necessary hardware and software licensing and the system would be designed, built, installed and commissioned within MPS data centres by the successful supplier in conjunction with the MPS’s Information Services Provider. 1st and 2nd line support would be provided by the MPS Information Services Provider, with 3rd line support being provided by the successful supplier.
Option 2: Provision of a fully-managed Intranet CMS service contract (i.e. a Software as a Service Cloud-based solution).
Under this option, the Authority/MPS would contract with the successful supplier for an end-to-end supplier-hosted intranet service, with the supplier providing a hardware platform, all software licensing as well as design, build and implementation activities within an IL3 hosting environment.
It should be noted that in the future the Authority/MPS may also utilise the content management system for delivery of its external internet and extranet sites.
Suppliers selected following the Pre-Qualification Stage will be invited to propose solutions based on the above options in response to a detailed Statement of Requirement.
Estimated value excluding VAT:
Range: between 600 000 and 8 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for a minimum initial period of three years with the option to extend by up to seven further years in one year increments.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 7
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authority reserves the right to require groupings of suppliers to take a particular legal form, or to require a single supplier to take primary liability, or to require that each party takes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Bidders must express interest and submit a Pre-Qualification Questionnaire which the Authority will use to evaluate bidders economic and financial standing, technical capacity and ability to meet the forces minimum requirement. This will include but not be limited to name, address, telephone number, contact details, status (sole trader, partnership, private or public company) together with the length of trading, parent or holding company details and other subsidiary companies within the group (if applicable).

For full details, please register on the Metropolitan Police Service e-tendering portal: www.bluelight.gov.uk/MPS to access PQQ documents (Ref QTLE-8JHKHZ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Bidders as referred to above will complete the PQQ which will include a request for the information referred to in III.2.2.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Within the PQQ, Bidders will be asked to evidence the following but not limited to:
1) details of similar contracts including value type and recipients;
2) details of references;
3) details of the companies commercial and technical capacity, capability and facilities;
4) details of the companies organisation which will deliver the services;
5) details of the quality procedures and accreditation;
6) environmental policies;
7) health and safety policies; and
8) diversity and employment policies.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: The criteria to be used for selecting candidates are detailed within the Pre-Qualification Questionnaire (PQQ). Instructions for obtaining this document are shown in Section III 2.1.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SS3/11/178
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 31.5.2012 – 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.6.2012 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
16.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

A) The contracting authority intends to use an e tendering system in this procurement exercise. For full details, please register on the Metropolitan Police Service e-tendering portal: www.bluelight.gov.uk/MPS to access PQQ documents (Ref QTLE-8JHKHZ).
B) Organisations wishing to be considered for appointment as a provider of these services must submit a completed PQQ in compliance with the instructions and within the prescribed deadline.
C) Applicants must supply all the information requested in the PQQ. Failure to do so may result in their application being rejected.
D) The tender and all supporting documents must be priced in pounds sterling and all payments made under the contract will be in sterling.
E) The contract shall be made in England according to English Law and shall be subject to the exclusive jurisdiction of the English courts.
F) All documentation must be completed in English.
G) All discussions, correspondence and meetings will be conducted in English.
H) The contracting authority reserves the right not to make any award and reserves the right to accept all or part of any tender unless the tenderer expressly stipulates otherwise in the tender.
I) The Freedom of Information Act (FOIA) 2000 applies to this Contracting Authority. If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in the Act.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Mayor’s Office for Policing and Crime
Procurement Services 8th Floor Empress State Building Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: ian.f.gordon@met.police.uk
Telephone: +44 2071611542
Fax: +44 2071611403
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Mayor’s Office for Policing and Crime
Procurement Services 8th Floor Empress State Building Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: ian.f.gordon@met.police.uk
Telephone: +44 2071611542
Fax: +44 2071611403
VI.5)Date of dispatch of this notice:
1.5.2012