MFD Tender Dorset

Section I: Contracting authority

I.1)Name and addresses

Official name: Wessex MAT
Postal address: Queens avenue, Dorset
Town: Dorchester
NUTS code: UKK22
Postal code: DT1 2ET
Country: United Kingdom
Contact person: Kate Turner
E-mail: Kate.turner@schoolsbuyingclub.com
Telephone: +44 1173445261

Internet address(es):Main address: https://in-tendhost.co.uk/schoolsbuyingclub

Address of the buyer profile: https://in-tendhost.co.uk/schoolsbuyingclub

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/schoolsbuyingclub

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/schoolsbuyingclub

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CE-01267 Wessex MAT MFD Tender

Reference number: CE-01267 Wessex MAT MFD Lease Tender

II.1.2)Main CPV code

30121100

II.1.3)Type of contract

Services

II.1.4)Short description:

Wessex Multi Academy Trust that has multiple MFDs and printers across all site. These are currently used by pupils and staff. The Trust uses Papercut and has licences for 3 000 users in Thomas Hardye School and St Osmund’s Middle School, whilst Bere Regis Primary School and Damers First School do not use the system and it is not felt that they will. The successful bidder will be required to support Papercut. The proposed contract will be for the outsourced provision to supply services and goods to the client in respect of a range of multi-functional devices (MFD’s) and print management software. The successful supplier will be responsible for the supply of hardware, software, consumables (including toner) and replacement parts. The successful bidder will also provide installation, maintenance, removal, disposal and training services to the client.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

30121100

II.2.3)Place of performance

NUTS code: UKK22

Main site or place of performance:

II.2.4)Description of the procurement:

Wessex Multi Academy Trust that has multiple MFDs and printers across all site. These are currently used by pupils and staff. The Trust uses Papercut and has licences for 3 000 users in Thomas Hardye School and St Osmund’s Middle School, whilst Bere Regis Primary School and Damers First School do not use the system and it is not felt that they will. The successful bidder will be required to support Papercut. The proposed contract will be for the outsourced provision to supply services and goods to the client in respect of a range of multi-functional devices (MFD’s) and print management software. The successful supplier will be responsible for the supply of hardware, software, consumables (including toner) and replacement parts. The successful bidder will also provide installation, maintenance, removal, disposal and training services to the client.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the tendering documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/04/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 27/04/2020

Local time: 12:00

Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Wessex MAT
Town: Dorchester
Country: United KingdomInternet address: https://in-tendhost.co.uk/schoolsbuyingclub

VI.4.2)Body responsible for mediation procedures

Official name: Review Body
Postal address: Royal Court of Justice Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures: information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/03/2020