Microbiology Testing Managed Service Contract

Microbiology Testing Managed Service Contract

Public Health Wales, Microbiology Services requires fully integrated serology testing system(s) including all (but not limited to) the microbiology testing for serological assays and some molecular BBV assays, Chlamydia NAATS and GC NAATs within a managed service.

UK-Pencoed: Diagnostic systems

2013/S 113-193244

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership – Procurement Services
Velindre NHS Trust, Procurement Department, Unit 1, First Floor, Ffordd yr Hen Gae, Bocam Park, Nr Bridgend
For the attention of: Neil Gazzard
CF35 5LJ Pencoed
UNITED KINGDOM
Telephone: +44 1443622350
E-mail: neil.gazzard@wales.nhs.uk
Fax: +44 1443622114

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Microbiology Testing (Including Serology and Chlamydia) Managed Service Contract for Public Health Wales NHS Trust.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Public Health Wales Microbiology.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Public Health Wales, Microbiology Services requires fully integrated serology testing system(s) including all (but not limited to) the microbiology testing for serological assays and some molecular BBV assays, Chlamydia NAATS and GC NAATs within a managed service. This includes the assays, their supply and inventory management, instrumentation and data management software to deliver a final result to the Public Health Wales’s laboratory information management system(s), which is currently moving from Isoft and Clinysys to InterSystems Trackcare. Elements of the Managed service contract may be supplied by third party providers but this must be managed by the primary contractor. A full listing of current tests (though not exclusive) is provided separately.
The contract is split into two lots:
Lot 1: The Serology and BBV molecular tests;
Lot 2: Chlamydia and GC NAATS.
Public Health Wales reserves the right to award each contract to the same or independent contractor(s). Public Health Wales currently has three testing laboratories (Cardiff, Rhyl and Swansea) but we are prepared to consider a two site model (North and South Wales) if there are significant additional savings. The contract(s) will commence on 1.4.2014, and will be for a period of 7 years. Compliance with current GMP regulatory requirements including the European In-Vitro Diagnostic Directive is essential. All assays will be assessed for operational suitability against a detailed specification that will include sensitivity, specificity and process control and must meet current UK and Wales standards. Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

33124110, 33124130, 33698100, 71900000, 48921000, 33141625, 33696500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As set out in the Invitation to Tender (ITT) documents. The Contracting Authority reserves the right to request parent company company and / or other guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the ITT documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified save that in the case of a partnership or consortia or other groups of more than one legal entity, liability shall be joint and several. In the case of consortia, one party must act as a prime contractor.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T218
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority will not accept completed PQQ””s after the stated closing date. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. This procurement exercise is being carried out via bravo e-Tendering portal and you are required to register your company’s details so that you will have visibility of all open access opportunities, including this particular contract. The process of registering on the website is free and simple and is explained fully below:
Pre Qualification Questionnaire for the microbiology testing (includes serology & Chlamydia) managed service contract for Public Health Wales NHS Trust
Suppliers Instructions How to Express Interest in this Contract.
1. Register your company on the xchangewales portal (this is only required once)
– Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/nhs;

– Click the “Click here to register” link;
– Accept the terms and conditions and click “continue”;
– Enter your correct business and user details;
– Note the username you chose and click “Save” when complete;
– You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the PQQ
– Login to the portal with the username/password;
– Click the “Open Access PQQs” link. (These are Pre-Qualification Questionnaires open to any registered supplier);
– Click on the relevant PQQ to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only).
– Click on the PQQ
and the 1 attachment by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the PQQ
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting);
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
– Note the deadline for completion, see below, then follow the onscreen instructions to complete the PQQ;
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available). Please ensure you upload your completed PQQ Form.
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
– eMail: help@bravosolution.co.uk

– Phone: +44 8000112470 / Fax: +44 2070800480
Closing date and time for receipt of pre qualification questionnaires is noon Wednesday 10th July 2013.
Buy4Wales Reference Number: 35425.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 day calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules, have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see the following statement on the Authority”s website: www.procurement.wales.nhs.uk/supply/terms

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.6.2013