Microsoft 365 and Azure Services Tender

Assess JJH’s current application environment and then produce a detailed design and transition plan for moving it to Microsoft 365.

United Kingdom-Poynton: IT services: consulting, software development, Internet and support

2018/S 216-494213

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Johnnie Johnson Housing
Astra House, Spinners Lane
Poynton
SK12 1GA
United Kingdom
Contact person: Chris Shaw
E-mail: chris.shaw@shawc.co.uk
NUTS code: UKD3

Internet address(es):Main address: https://www.jjhousing.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Poynton:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./J782N8973D

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/J782N8973D

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

MS365 and Azure Project

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The objectives of this project are to implement the technology foundation within JJH for a modern, secure, fast, agile application environment which can be accessed from a range of different devices (Laptop, Desktop, Tablet, Smartphone).

Based on initial investigations, JJH believe this should be based on Microsoft 365 and Azure.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD3

Main site or place of performance:

Greater Manchester

II.2.4)Description of the procurement:

Detailed below is a summary of the requirements, it is envisaged that the implementation will be phased as follows, however this will be agreed as part of the detailed design.

Phase 1:

— assess JJH’s current application environment and then produce a detailed design and transition plan for moving it to Microsoft 365,

— to work with JJH’s IT Team to build the required Azure and Microsoft 365 tenancies and migrating the agreed applications and storage over to Azure IaaS and Microsoft 365 SaaS in line with Microsoft Best Practice Design Standards,

— integration of the on-Premise AD to Azure AD, ensuring it has been upgraded to the latest Best Practice Design Standards,

— migrating all users from On Premise Exchange mailboxes to Microsoft 365 Email,

— migrating all user’s data over from file server drives to Microsoft One Drive,

— ensuring the devices and all the files are setup up, upgraded (where applicable) to Windows 10 Enterprise, managed by InTune, and data properly secured,

— integration of the on-premise infrastructure into Azure to provide both resiliency and backups. Note: The on-premise Server Infrastructure runs on VMWare.

Phase 2:

— detailing the options of both integration of Microsoft Teams (Skype for Business) with JJH’s existing Telephony solution (Mitel and Callmedia) and the full replacement of It with Microsoft Teams and either Callmedia CC or an alternative platform,

— migrating all shared data over to either Microsoft One Drive or SharePoint,

— design, Setup and utilisation of SharePoint so it can become JJH’s corporate EDM solution.

Across both phases:

— to provide support to JJH’s IT Team,

— training end users on the use Microsoft 365,

— training the IT Team on how to manage Azure and Microsoft 365,

— to fully document the delivered solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Contact may be renewed (based on satisfactory performance) by a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by JJH by performing a credit check.

Minimum insurance cover levels are also required as detailed below:

Minimum level(s) of standards possibly required:

For the financial check a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.

Minimum insurance levels are:

— Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP.

— Public Liability Insurance = 5 000 000 GBP.

— Professional Indemnity Insurance = 2 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

There are several technical pass / fail requirements detailed in the SSQ and these are detailed below:

Minimum level(s) of standards possibly required:

— the Supplier must as a minimum be a Microsoft Silver Partner,

— the Supplier must have referenceable experience of transition organisations from On-Premise Infrastructures to both Microsoft Azure and Microsoft 365,

— the Supplier must have referenceable experience of designing, building and transitioning organisations onto SharePoint which is then used as their corporate EDM solution.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/12/2018

Local time: 09:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/12/2018

Local time: 09:00

Place:

Poynton

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Poynton:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./J782N8973D

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/J782N8973D

GO Reference: GO-2018116-PRO-13507719

VI.4)Procedures for review

VI.4.1)Review body

Johnnie Johnson Housing
Astra House, Spinners Lane
Poynton
SK12 1GA
United Kingdom
E-mail: chris.shaw@shawc.co.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/11/2018