Microsoft Azure Iaas Tender

Microsoft Azure Iaas Tender

Produce a detailed design and transition plan for moving it all over to Microsoft Azure, ensuring it interoperates with Lyha’s existing Microsoft 365 tenancy.

United Kingdom-Leeds: IT services: consulting, software development, Internet and support

2020/S 076-181052

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Leeds and Yorkshire Housing Association
Postal address: 2 Shire Oak Rd, Headingley
Town: Leeds
NUTS code: UKE42
Postal code: LS6 2TN
Country: United Kingdom
Contact person: Email or Phone
Telephone: +44 7722067596
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


ICT Infrastructure Tender

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This tender seeks to identify an organisation who can work with Lyha’s internal IT Team to design, plan and transition all the on-premise applications over to Azure ensuring Microsoft’s Best Practice designs are applied.

The design of the replacement solution must fully maximise the value of Cloud Services by redesigning the current implementations to fully exploit the value of Microsoft’s IaaS, Platform as a Service (PaaS), Software as a Service (SaaS) and Virtual Desktop as a Service (VDaaS) offerings.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:


II.2.4)Description of the procurement:

– Produce a detailed design and transition plan for moving it all over to Microsoft Azure, ensuring it interoperates with Lyha’s existing Microsoft 365 tenancy.

– To work with Lyha’s IT Team to build the Azure tenancies and migrating the existing servers, applications, databases and storage over to Azure IaaS and PaaS in line with Microsoft Best Practice Design Standards. Note: The existing servers are all virtualised and in VMDK format, we envisage some of these will be moved over as is and then transformed to take greater advantage of Azure’s features.

– Ensuring the existing implementation of Azure AD meets the needs of Lyha and is in line with Best Practice Design Standards.

– Working with Lyha to design and implement appropriate and performant solutions for desktop and application delivery exploiting the use of Microsoft Virtual Desktops as required.

– Moving all Shared File Server data to Azure Files.

– Ensure the whole environment is resiliently provisioned and backed up on Azure, making best use of Microsoft Site Recovery Manager, Traffic Manager and Azure Backup. Note: Backup needs to extend to Microsoft 365.

– Migrating all user’s data over from file server drives to Microsoft One Drive.

– To provide 3rd line support to Lyha’s IT Team for up to 3 years.

– Training the IT Team on how to manage Azure and Provision new Services.

– To fully document the delivered solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 39
This contract is subject to renewal: yes
Description of renewals:

The contract could be extended by a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here:

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Minimum Financial Levels and Insurance Levels

Minimum level(s) of standards possibly required:

Lyha will perform a financial analysis which will confirm that the annual contract value (as proposed by the supplier) does not exceed one third of their annual turnover. If it did this would be a fail.

Minimum Insurance levels are:

– Employer’s (Compulsory) Liability Insurance = GBP 5 million;

– Public Liability Insurance = GBP 5 million;

– Professional Indemnity Insurance = GBP 5 million.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The minimum Technical and Professional levels are detailed below:

Minimum level(s) of standards possibly required:

1. the supplier must be a minimum of a Microsoft Silver Partner for Cloud Solutions;

2. the supplier must have referenceable experience of transition organisations from On-Premise / Hosted Infrastructures to Microsoft Azure;

3. the supplier must be ISO9001 certified;

4. the supplier must operate to an industry recognised Service Management best practice;

5. you must be able to commercially commit to delivering the requirements of this tender within 3 months of the award of contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/05/2020
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/05/2020
Local time: 09:05


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2020414-PRO-16367380

VI.4)Procedures for review

VI.4.1)Review body

Official name: Leeds & Yorkshire Housing Association
Postal address: 2 Shire Oak Rd, Headingley
Town: Leeds
Postal code: LS6 2TN
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: