Military Uniforms Tender

Military Uniforms Tender

Manufacture and Supply of Army No.2 Dress, Army Barrack Dress and Tri-Service Stone and White Uniforms.

UK-Bristol: Military uniforms

2013/S 106-181322

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence Clothing (DC), DE&S
Cedar 0 # 3028, Abbey Wood South
For the attention of: Hannah Weir
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983525
E-mail: descommodities-dc-comrcl-2c@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Manufacture and Supply of Army No.2 Dress, Army Barrack Dress and Tri-Service Stone and White Uniforms.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 500 000 and 11 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Military uniforms. The Defence Equipment and Support (DE&S), Defence Clothing (DC) Team has a future requirement for the manufacture and supply of both male and female Army No.2 Dress, Army Barrack Dress and Tri-Service Stone & White Uniforms. Full scope of the requirement can be found at section II.2.
II.1.6)Common procurement vocabulary (CPV)

35811300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This requirement is for a 4 year Enabling Contract with a single contractor for the supply of Army No.2 Dress, Army Barrack Dress and Tri-Service Stone & White Uniforms. These Uniforms will mostly consist of Jackets, Trousers and Skirts covering a range of various styles and fabrics. A complete schedule (including estimated quanties) will be provided within the ITT documentation.
Additionally there is likely to be a requirement to provide the following:
1) Completion of ad-hoc development tasks, which may include providing and updating specifications, patterns and drawings for items on the contract. These will be raised under special tasking orders.
2) At some stage during the duration of the contract there is the potential to conduct a small-scale supply fit trial within the UK, covering an estimated 2400 uniforms over a 12 month period – Supply Fit is a requirement for the fitting of recruits uniforms at a UK Army Training Establishment. This requires the contractor to measure the individual at the establishment and to produce the ready to wear garment. These garments are not stored in a MOD facility and as such the contractor would be required to deliver the garment directly to the end user establishment.
Please note – The quantities referred to in the Schedule of Requirements are estimates only. The Authority may order more or less than the estimated quantities and shall not be bound to order any of the items referred to in the Schedule of Requirements. The Authority shall not be bound to accept or pay for any items other than those actually ordered.
Estimated value excluding VAT:
Range: between 8 500 000 and 11 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The winning contractor will be expected to comply with DEFCON 522J with regards to the use of P2P.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All particular conditions are covered within the ITT documents (Terms & Conditions).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Minimum level(s) of standards possibly required:
As detailed within the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. tender samples. Weighting 20

2. manufacturing capacity. Weighting 20

3. managing the supply chain. Weighting 10

4. delivery lead-times. Weighting 10

5. quality control. Weighting 10

6. risk management. Weighting 5

7. outsize garments. Weighting 5

8. ability to manage fluctuations in demand. Weighting 5

9. providing management information. Weighting 4

10. sustainability. Weighting 3

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DC/4018
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.7.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 24.7.2013 – 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Further Award Criteria – In additon to the Award Criteria detailed @ section IV.2.1 the bidders will also be assessed against the following:
Economic and Financial Standing – ISO 9001:2008 Accreditation – Ability to Trade Electronically – Grounds for Mandatory/Discretionary Rejection (Further detail provided within the ITT Documentation) – Company Wiring Diagram – Raw Material Testing – Managing the Authority’s Property – Ability to Offer a Supply Fit Service. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation. Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

When expressing an interest in this requirement bidders are also to provide the following information:
Full name of bid manager / point of contact at the Company;
Full address for all correspondence relating to this requirement – postal and e-mail;
Contact Telephone No.;
Company Registration No.
It should be noted that bidders may not receive an ITT if this information is not provided. GO Reference: GO-2013531-DCB-4844533

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.5.2013