Ministry of Defence DNA and Genealogy Services Tender

Ministry of Defence DNA and Genealogy Services Tender

DNA analysis may be required to assist with confirming the identities of the remains where other methods have proved inconclusive.

United Kingdom-Gloucester: Laboratory services

2018/S 037-080781

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C, Other
F10, Innsworth House, Imjin Barracks
United Kingdom
Contact person: Tina Cole (Tel Ext 7487)
Telephone: +44 1452712612
NUTS code: UKK13
Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


DNA and Genealogy Services

Reference number: HOCS4/00012

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Ministry of Defence (MOD) Joint Casualty and Compassionate Centre (JCCC), Commemorative casework team are responsible for co-ordinating efforts to establish the identity of historic human remains recovered from battlefields and aircraft crash sites involving British service personnel and arranging a fitting burial. DNA analysis may be required to assist with confirming the identities of the remains where other methods have proved inconclusive. Genealogy services may also be required to assist in the identification process. The contract will be for the provision of DNA and Genealogy services.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK13
Main site or place of performance:


II.2.4)Description of the procurement:

The Contractor must be complaint with the Forensic Science Society, ISO/IEC 17025:2017, ISO9001:2000 or other appropriate equivalent industry standards.

The Contractor will be required to:

— obtain DNA profiles from remains (usually from teeth or bone samples);

— undertake DNA profiling of the Y chromosome, to access the paternal lineage and mitochondrial DNA to determine the maternal lineage of human remains such a as bone and/or tissue samples (within 1 month of receiving a sample for Y and 2 months for mitochondrial);

— provide advice on best possible living source of DNA profile for comparison purposes and genealogy if required;

— provide DNA sampling kits to individuals who volunteer to provide a sample for comparison purposes;

— analyse test results and compare them with the profile obtained from the historic sample;

— retest samples at the request of the Authority and make recommendations as to alternative scientific methods to obtain DNA profiles for comparison where said profiles cannot initially be obtained.

And produce various reports.

The contractor must ensure that remains are handled in accordance with worldwide legislation and regulations, including data protection requirements.

The contractor may be required to visit the location (in Europe, Asia, North America and Africa) where the recovered remains are held.

The number of cases will vary depending on the number of remains recovered and therefore it is not possible to say how many cases the Authority will require the Contractor to undertake, however as a guide there have been 15 cases in the last 12 months. The contractor will be requested to undertake cases as required on a call- off basis.

No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

An option will be included for the Authority at its discretion to extend beyond the 2 year contract in monthly or annual increments up to an additional 24 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

2 years audited accounts or equivalent must be provided with the Suppliers tender response.

Minimum level(s) of standards possibly required:

A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Suppliers are required to complete a Suitability assessment questionnaire (SAQ) which contains all the mandatory suitability and technical standards that are required to perform the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Any resultant contract will be subject to the conditions detailed in the draft HOCS4/00012 Contract document, which uses MOD Standardised contracting template SC2. As well as containing General conditions, it contains conditions relating to supply of contract deliverables, Licences and intellectual property, Pricing and payment, Termination, Framework agreements, Cyber security, Contract price and delivery. Specific Conditions include:

TUPE – It is the supplier’s responsibility to consider whether or not TUPE applies to this re-let and to tender accordingly. Notwithstanding this, supplier’s may wish to note that it is the Authority’s view that TUPE is unlikely to be applicable as the contractor currently undertaking this task, LGC Ltd, has informed the Authority that no employees are in scope for transfer. The Authority shall not be liable for this opinion and it remains the supplier’s responsibility to ensure that their tender takes full account of all the relevant circumstances of this contract re-let.

Electronic trading – Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, purchasing and finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall only be made via CP&F. You can find details on CP&F at

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/03/2018
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 25/06/2018

IV.2.7)Conditions for opening of tenders

Date: 27/03/2018
Local time: 11:00

Imjin Barracks, Gloucester.

Information about authorised persons and opening procedure:

The MOD Tender Board process will apply.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the website provides information on the Government security classification.

Advertising Regime OJEU: — This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence contracts bulletin and

Suppliers should complete Part 1 and Part 2 of the Suitability assessment questionnaire (SAQ) (see –access Code V7EWKQBKS3) which contains all the mandatory economic and financial grounds for rejection and the minimum levels of capacity and capability that are required to perform the contract. The SAQ will be used to reduce the number of eligible and qualified tenderers; it is a pass/fail test for suitability and minimum levels of capability and capacity. Suppliers who do not meet the minimum capability and capacity criteria will not pass to the Tender evaluation stage.

Suppliers should be aware that if they decide to submit a tender for this requirement, they must also complete the Supplier Assurance questionnaire (SAQ) via the Supplier cyber protection service ( to demonstrate their compliance with the required cyber risk level. The Cyber risk level for this requirement is “Very Low”. The Risk assessment reference (RAR) for this requirement is RAR-2X2W85VZ.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following access code: V7EWKQBKS3.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ’s) or the user guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

GO Reference: GO-2018220-DCB-11943296.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C&C, Other
F10, Innsworth House, Imjin Barracks
United Kingdom
Telephone: +44 1452712612
Fax: +44 1452510939

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, C&C, Other
Abbey Wood
BS34 8JH
United Kingdom
Telephone: +44 1179132548
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Ministry of Defence, C&C, Other
Abbey Wood
BS34 8JH
United Kingdom
Telephone: +44 1179132548

VI.5)Date of dispatch of this notice:



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